TELPAS 2014

1. TELPAS 2014

2. This training does NOT replace the requirement of reading the 2014District and Campus Coordinator Manual and the TELPAS Manual.

3. Test Security and Confidentiality Requirements Maintaining the confidentiality of the TELPAS program involves protecting the contents of all online assessments and student performance documentation. This requires compliance with, but is not limited to, the following guidelines: • Before handling secure test materials, all testing personnel who meet the requirements to participate in state testing must undergo training and must sign the appropriate security oath affirming that they understand what is considered confidential. • Before accessing the secure online administrative features of the Assessment Management System, trained and qualified testing personnel who will be administering online assessments must first read and accept a statement of confidentiality. • All tests must be administered in strict accordance with the instructions contained in the test administration materials.

4. Test Security and Confidentiality Requirements • No person may view, reveal, or discuss the contents of an online assessment before, during, or after a test administration unless specifically authorized to do so by the procedures outlined in the test administration materials. If circumstances necessitate that an online assessment be examined, permission MUST first be obtained from TEA. • No person may duplicate, print, record, write notes about, or capture by any electronic means any portion of a secure assessment instrument without prior approval from TEA. • No individuals other than students during an assessment may respond to test items. • No person may review or discuss student responses or student performance data during or after a test administration unless specifically authorized to do so by the procedures outlined in the test administration materials.

5. Definitions • What are the ELPS? Federally required instructional standards designed to ensure that ELLs are taught the academic English they need for school purposes • What is TELPAS? A federally required assessment program designed to measure the annual progress that ELLs make in learning academic English • What are TELPAS raters? Teachers trained to assess ELLs for TELPAS

6. Assessment components for grades K–1 and 2–12 • Grades K–1 • Holistically rated observational assessments of listening, speaking, reading, and writing • Grades 2–12 • Holistically rated observational assessments of listening and speaking • Holistically rated writing collections • Multiple-choice online reading tests in six grade clusters: 2, 3, 4–5, 6–7, 8–9, 10–12

7. Spring 2014 online training components ● Online Basic Training Course (Required for New Raters) ▪ One for raters of K–1 students and one for raters of grades 2 and above →Includes rating activities to give raters opportunities to practice applying the rubrics (no state-required level of accuracy established) ● Online Calibration (Required for New and Returning Raters) ▪ Separate calibration activities for K–1, 2, 3–5, 6–8, 9–12 → There are 3 sets and each set contains 10 students → Rater needs to rate at least 70 percent of the students correctly in a set to demonstrate sufficient calibration ● Assembling and Verifying Grades 2–12 Writing Collections ▪ Optional course that may be used to supplement test administrator procedures training

8. Security Oaths All district and campus personnel who participate in state-mandated testing and/or handle or view secure test materials or confidential information must meet the eligibility requirements and be trained and sign a security oath. Any person who has more than one testing role (e.g., a TELPAS rater who also serves as a reading test administrator) must receive appropriate training and sign a security oath for each role. Security oaths for TELPAS raters, writing collection verifiers, and test administrators can be found in Appendix A. NOTE: Any person who serves as a test administrator, even as a relief for a regular test administrator, must receive appropriate training and sign the test administrator oath. Each oath for TELPAS raters, writing collection verifiers, and test administrators must be read and completed after training and before handling or viewing any secure test materials or confidential information. Oaths must be returned to the campus coordinator and will be kept on file in the district for at least five years.

9. Logging In • Enter http://www.TexasAssessment.cominto your browser. • Click the Log in to the Texas Assessment Management System link in the related link panel. • Enter your user ID and password, and then click the Log In button to go to the homepage. Note the following: You are allowed five attempts to enter the correct user ID and password. Since your account will be locked after a fifth unsuccessful attempt to log in. (NEED TO CALL TESTING DEPT. SO WE CAN UNLOCK YOU) 461-4334 OR 461-4337

10. This information was taken out from:User’s Guide for the Texas Assessment Management SystemYou can down load the manual from www.pearsonaccess.com/

11. The following is the web page to go into this page. CLICK HERE TO LOG—IN https://tx.pearsonaccess.com/

12. Cancel Log In If you have forgotten your user ID, you can request it by clicking the Forgetyour user ID? Link on the Login screen. Enter the E-mail User ID button. You will receive an e-mail Containing your user I.D. Please note: Your password will expire 90 days after initial login.

13. Click on TELPAS Holistic Rating

14. Resetting Your Password To help maintain system security, passwords are required to be reset every 90 days. You will need to reset your password. ▪ if you forget your password, or ▪ if your password has expired. For instructions on how to change your password, On the Login screen, click the Reset your password link to go to the Reset Password Screen.

15. Enter your information in the User ID and Email Address field, and then click the Reset Password button. If you have questions about the Assessment Management System, you may do any of the following: ▪ Call Testing Department 461-4334 or 461-4337 ▪ Call Pearson Austin Operations Center at 1-800- 627-0225. ▪ Reach Pearson via email at: TxPearsonAccess@support.pearson.com

16. Make sure what administration you will be using 2014 Spring TELPAS Grades K-12 Make sure to change school year. Select an administration. Click on Save to continue.

17. 8.0 Test Management Overview Click on Register Student 2014 Spring TELPAS Grades K-12 The primary test management activities are registering students and managing test sessions. This guide will help you: ■register students, manage registered groups, assign students to paper and online tests; ■update registration demographic data; ■view student counts by administration and online test sessions; ■add registered students to a test session; ■manage test sessions; and ■proctor test sessions. As a reminder, terminology used to describe actions for students in the system includes: ■ Students are enrolled in a campus. ■ Students are registered for a test administration. ■Students are assigned to a group. ■Students are assigned to a test.

18. 8.1 Register StudentsRegister students to receive precoded materials (for paper tests, when available), assign students to online test sessions, and assign students for educator-entered performance evaluations. All students who are testing should be registered.You register a student for a specific test administration (e.g., March TAKS exit level, STAAR Alternate, TELPAS, STAAR 3–8, etc.).Before you add or change a student registration, check that the student is enrolled in a campusand that the group in which the student is assigned is correct. Students must be enrolled in one or more campuses before they can be registered for a test administration. After you register students, you may assign them to an existing or a new group and assign them to a test. Students are automatically assigned to a group for the STAAR Alternate administration, and test assignments are also automatic in some administrations. For information on how to manage online test sessions, refer to section 8.2.

19. 8.1.1 Viewing Student Registration Students typically are already enrolled in a campus, registered for an administration, and assigned to groups by means of a submitted student data file. You will need to register a student only if student data are being entered manually. To check if a student is registered and to verify a test assignment, follow the steps below: 1. Go to Test Management > Register Students. 2. Select “Registered Students” or “Unregistered Students” from the View By options set. You will need to enter search criteria to see a listing of students or click the “Show All Students” checkbox. (Refer to Appendix A for how to perform an advanced search.) 3. Select “Current Organization” or “All Organizations” from the Search options set to view students across all organizations. You will need to enter search criteria or click the “Show All Students” checkbox. If you select “All Organizations,” you must enter search criteria. NOTE: For the TELPAS and STAAR Alternate administrations only, you will be able to view student details and assigned tests for registered students within and outside of your district, but you will not have edit access or the ability to assign or remove groups outside your district or assign or remove tests for students outside of your district. However, for TELPAS, you can move reading test assignments from another organization (a district or campus) to your own organization 4. After completing a search, click a student name to view registration details or to register an unregistered student.

20. 8.1.2 Registering Students There are two ways to register a student. Typically, registration occurs when a student data file is submitted to the system. Refer to section 6.0 for information on submitting a student data file. There are times, however, when a student might not be registered for a test administration. For example, if a student transfers to a campus at the beginning of the test administration window, then the student probably is not registered to test. If that is the case, refer to section 8.1.3.

21. 8.1.3 Registering an Unregistered Student 1. Go to Test Management > Register Students. 2. Select “Unregistered Students” from the View By options set. You will need to enter search criteria to see a listing of students or click the “Show All Students” checkbox. (Refer to Appendix A for how to perform an advanced search.) 3. Click the name of the student. 4. Select the campus in which to register the student for the current test administration. Note that you should select only one campus. 2014 Spring TELPAS Grades K-12 5. Select the required information, as delineated by the red arrows, and then click the Register Student button.

22. Click on Test Management 2014 Spring TELPAS Grades K-12

23. Click on Register Student 2014 Spring TELPAS Grades K-12

24. To Register Student, Look up student and Delete Student.Need to always use this screen. 2014 Spring TELPAS Grades K-12

25. Make sure View By: O Registered Students Search: O Current Organization Only You can key in PEIMS-ID or Student’s Name either or Click search 2014 Spring TELPAS Grades K-12

26. Click on students Name 2014 Spring TELPAS Grades K-12 Sxxxxxxxx PEREZ, ANGIE

27. 8.1.4 Editing a Registered Student’s Demographics 1. Go to Test Management > Register Students. 2. Select “Registered Students” from the View By options set. You will need to enter search criteria to see a listing of students or click the “Show All Students” checkbox. 3. Click the name of the student. 4. Click the Edit button and make the changes. NOTE: You can enter data in the Home CDC field if the student is testing at a campus other than the student’s home campus. 5. Click the Save button. 6. At the confirmation message, click the Go to Student Registration Details link.

28. Make sure it’s the student you are wanting to assigned test.Sometimes you can make changes here in grade level and campus. 2014 Spring TELPAS Grades K-12 PEREZ, ANGIE SEX-CODE: F Date of Birth XXXX PEIMS-ID XXXXXXXXXXX

29. Click Assigned Tests 2014 Spring TELPAS Grades K-12 PEREZ, ANGIE SEX-CODE: F Date of Birth XXXX PEIMS-ID XXXXXXXXXXX

30. Click on Add Test 2014 Spring TELPAS Grades K-12 PEREZ, ANGIE SEX-CODE: F Date of Birth XXXX PEIMS-ID XXXXXXXXXXX Add Test REMOVE TEST

31. 8.1.6 Removing a Registration 1. Go to Test Management > Register Students. 2. Select “Registered Students” from the View By options set. You will need to enter search criteria to see a listing of students or click the “Show All Students” checkbox. (Refer to Appendix A for how to perform an advanced search.) 3. Select one or more students by clicking the checkbox next to the student name(s). 4. Click the Update Registration button. 5. Select “Remove Registration” from the options set at the top of the page. 6. Click the Yes – Continue with Action button. ■ Note that a registration for a test administration cannot be removed if a student has started a test session or has assessment data. ■A confirmation message is displayed upon successful removal of a student registration.

32. If you have assign the WRONG test you can remove it by clicking REMOVED TEST. 2014 Spring TELPAS Grades K-12 PEREZ, ANGIE SEX-CODE: F Date of Birth XXXX PEIMS-ID XXXXXXXXXXX REMOVE TEST

33. 8.1.8 Adding or Removing a Test Assignment for Multiple Students at the Same Campus 1. Go to Test Management > Register Students. 2. Select “Registered Students” from the View By options set. You will need to enter search criteria to see a listing of students or click the “Show All Students” checkbox. (Refer to Appendix A for how to perform an advanced search.) 3. Select one or more students by clicking the checkbox next to the student name(s). 4. Click the Add/Remove Assignment button. 5. Select the group with the test assignment you want to add or remove. You can choose an existing group by selecting a value from the drop-down menu or you can create a new group. 6. Click the checkbox(es) next to the test assignment(s) you want to add or remove. 7. Click the Add Test button to add a test assignment. Click the Remove Test button to remove a test assignment.

34. 8.1.9 Adding a Student to a Group Once you have verified that a student is enrolled in a campus and you have registered the student, you will want to add an assignment to a group and assign the student to a test. You can manage multiple student registrations at one time with groups and assign multiple students to a test at one time with groups. A student must have a group assignment before the student can be assigned to a test session. Groups are a convenient way to put students into an online testing session. A group is typically a class, such as SMITH ALGEBRA I. Some administrations do not require you to assign a test (e.g., for STAAR Alternate at grades 3–8 only, subject tests are automatically assigned), but all students must be assigned to a group before they can test. It is not required to assign students to a group for STAAR Alternate because the group assignment is done automatically when the students are registered for the test administration. Creating groups and moving or removing students from groups is also not required for STAAR Alternate. To add a student assignment to a group: 1. Go to Test Management > Register Students. 2. Select “Groups” from the View By options set. 3. Click the name of the group. 4. Click the Add Students button. 5. Select one or more students by clicking the checkbox next to the student name(s). 6. Click the Save button. 7. You will be prompted to confirm the addition. If the Yes – Continue with Add button is selected, a confirmation message will display.

35. 8.1.10 Creating New Groups 1. Go to Test Management > Register Students. 2. Select “Groups” from the View By options set. 3. Click the Add Group button. Click on Add Group 2014 Spring TELPAS Grades K-12 4. Enter the group name. 5. Select the organization in which the group is located. You can assign students to the group and then assign the students to a test. 6. Click the Save button to add the group.

36. Type the Teachers Name and Save. 2014 Spring TELPAS Grades K-12

37. 8.1.11 Deleting a Group 1. Go to Test Management > Register Students. 2. Select “Groups” from the View By options set. 3. Select one or more groups by clicking the checkbox next to the group name(s). 4. Click the Delete Group button. 5. Click the Yes – Continue with Delete button. NOTE: You cannot delete a group if there is other associated data for that group. 8.1.12 Changing the Name of a Group 1. Go to Test Management > Register Students. 2. Select “Groups” from the View By options set. 3. Click the name of the group to go to the Group Details screen. 4. Click the Edit button. 5. Edit the group’s name. 6. Click the Save button. 8.1.13 Removing Students from a Group 1. Go to Test Management > Register Students. 2. Select “Groups” from the View By options set. 3. Click the name of the group. 4. Select one or more students by clicking the checkbox next to the student name(s). 5. Click the Remove Students button. NOTE: You cannot remove a student from a group if the student is in a test session that has already started or has already tested.

38. 8.1.14 Moving Students from a Group 1. Go to Test Management > Register Students. 2. Select “Groups” from the View By options set. (Refer to Appendix A for how to perform an advanced search.) 3. Click the name of the group. 4. Select one or more students by clicking the checkbox next to the student name(s). 5. Click the Move Students button. 2014 Spring TELPAS Grades K-12 Click on Box 2014 Spring TELPAS Grades K-12 6. Select the group to which you want to move the students from the Move To Group drop-down menu, and then click the Next button. 7. At the confirmation screen click the Yes – Continue with Action button.

39. 8.1.16 Assigning a Registered Student to a Group and a Test 1. Go to Test Management > Register Students. 2. Select “Registered Students” from the View By options set. You will need to enter search criteria to see a listing of students or click the “Show All Students” checkbox. (Refer to Appendix A for how to perform an advanced search.) 3. Click the name of the student. 4. Click the Assigned Groups tab. 5. Click the Add Group Assignment button. Click on Add Group Assignment 2014 Spring TELPAS Grades K-12

40. Click on Box next to subject then click on Add Test 6. Select the checkbox for the group to which you would like to assign the student, and then click the Add button. 7. Click the Yes – Continue with Add button. 8. Click the Assigned Tests tab. 9. Click the Add Test button to see a list of assigned and unassigned tests (if any). 2014 Spring TELPAS Grades K-12 10. Click the name of the test that you want to assign. NOTE: For TELPAS, the Assessment Management System restricts a student from being assigned more than one test assignment for reading and holistic ratings. If a student needs to be assigned a TELPAS reading test within your organization and another test already exists for that student elsewhere, you can use the “Move TELPAS Test” function if the test has not been completed. Refer to section 8.1.19 for more information on moving a TELPAS reading test. If a student needs a test

41. assignment for holistic ratings within your organization and another assignment already exists for that student elsewhere, the test assignment must be removed by the sending district or campus before you can add the assignment in your organization. 11. Select the appropriate test format (Paper or Online). ■For TAKS exit level, uploaded and manually added students default to paper. ■For TELPAS, uploaded and manually added students default to online. Also, note that for TELPAS, the system restricts a student to only one test assignment for reading and holistic ratings. ■For STAAR Alternate, a format cannot be selected. Online is the only format available. ■For STAAR EOC, there is no default, districts must select online or paper. ■For STAAR 3–8, uploaded and manually-added students default to paper. 12. Click the Save button after completing your selections. The student is now assigned to a group and a test session.

42. 8.1.17 Assigning a Group of Students to a Test 1. Go to Test Management > Register Students. 2. Select “Groups” from the View By options set. 3. Click the name of the group. 4. Select the checkbox for the student(s) to be assigned to a test, and then click the Assign Students to Test button. 5. Select a test from the options available in the menu, and then click the Next button. 6. Click the Save button to save the test assignment. NOTE: For administrations in which the same student needs to be assigned to more than one test (e.g., students testing in TELPAS for grades 2–12 will have one test assignment for reading and one for holistic ratings), the user will need to return to Group Details and repeat steps 4–6 for the other tests.

43. 8.1.18 Assigning an Individual Student to a Test 1. Go to Test Management > Register Students. 2. Select “Registered Students” from the View By options set. You will need to enter search criteria to see a listing of students or click the “Show All Students” checkbox. (Refer to Appendix A for how to perform 3. Click the name of the student to go to the Registered Students screen that includes tabs for Student Registration Details, Assigned Groups, and Assigned Tests. 4. Click the Assigned Tests tab. 5. Click the Add Test button. 6. Select the test to be assigned to the student by clicking on the name of the test. 7. Click the Save button to save the test assignment. For administrations in which the same student needs to be assigned more than one test (e.g., students testing in TELPAS 2–12 will have one test assignment for reading and one for holistic ratings), return to the Assigned Tests tab and repeat steps 5–7 for the other tests.an advanced search.)

44. 8.1.19 Moving a Student’s TELPAS Reading Test A user can move a student’s TELPAS reading test assignment from one campus to any other campus in the state for which that user has access. The student will be enrolled and registered in the new organization when the Move TELPAS Test button is selected. The Move TELPAS Test button should only be used to move a reading test assignment for a student who enrolls on or after the first day of the TELPAS assessment window and who has not already been administered the TELPAS reading test at the sending campus. 1. Go to Test Management > Register Students. 2. Select “Registered Students” from the View By options set. You will need to enter search criteria to see a listing of students or click the “Show All Students” checkbox. (Refer to Appendix A for how to perform an advanced search.) 3. Select “All Organizations” from the Search options set. 4. Click the name of the student to go to the Registered Students screen. 5. Click the Assigned Tests tab. 6. If the test has not yet been completed, select the TELPAS reading test to be moved by clicking the checkbox next to the test name. 7. Click the Move TELPAS Test button.

45. 2014 Spring TELPAS Grades K-12 Move TELPAS Test 8. Select the Organization Name from the drop-down menu in the Move Tests box. You will see only organizations to which you have access. 9. Select either “Use Existing” or “Create New” for the Group Name options set. If you select “Use Existing,” select a group name from the drop-down menu. If you select “Create New,” enter a new group name. It is recommended that when creating a group name, select something that is easily recognizable. For example, you might want to include the class name and period in the group name.

46. Click on Save 2014 Spring TELPAS Grades K-12 10. Click the Save button. 11. Click the Yes – Continue with Move button on the confirmation screen.

47. Click Yes- Continue with Move 2014 Spring TELPAS Grades K-12 12. A confirmation message will appear stating that the test was successfully moved. 2014 Spring TELPAS Grades K-12

48. 8.1.20 Moving STAAR Alternate Tests A user can move STAAR Alternate test assignments between campuses within the same district and from one district to another district. Moving a student’s test assignment to a different campus simultaneously enrolls and registers the student at the new campus. The Move STAAR Alternate Tests button should be used to move all test assignments for a student who enrolls on or after the first day of the STAAR Alternate assessment window. NOTE: You can move a student’s test assignment instead of removing and adding a test assignment. After a test is moved, the student must be assigned a teacher. Refer to section 11.1 for more information about managing teacher assignments. 1. Go to Test Management > Register Students. 2. Select “Registered Students” from the View By options set. You will need to enter search criteria to see a listing of students or click the “Show All Students” checkbox. (Refer to Appendix A for how to perform an advanced search.) 3. Click the name of the student to go to the Registered Students screen. 4. Click the Assigned Tests tab. 5. Select the checkbox next to each test, and then click the Move STAAR Alternate Tests button.

49. 1. Go to Test Management > Register Students. 2. Select “Registered Students” from the View By options set. You will need to enter search criteria to see a listing of students or click the “Show All Students” checkbox. (Refer to Appendix A for how to perform an advanced search.) 3. Click the name of the student to go to the Registered Students screen. 4. Click the Assigned Tests tab. 5. Select the checkbox next to each test, and then click the Move TELPAS Tests button. 2014 Spring TELPAS Grades K-12

50. Select Campus Select Existing Group 6. Select the Organization Name from the drop-down menu in the Move Tests box. You will see only organizations to which you have access. 7. Select “Use Existing” for the Group Name options set and select a group name from the drop-down menu. Create New Teacher (Group) 2014 Spring TELPAS Grades K-12 Click Save