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Info Day on New Calls and Partner Café Brussels, 10 February 2011

Info Day on New Calls and Partner Café Brussels, 10 February 2011. How to apply: Legal Framework – Beneficiaries – Application and Selection Procedure. Legal Framework. EC Regulations Council Regulation (EC) No 1083/2006 Regulation (EC) No 1080/2006

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Info Day on New Calls and Partner Café Brussels, 10 February 2011

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  1. Info Day on New Calls and Partner Café Brussels, 10 February 2011 How to apply: Legal Framework – Beneficiaries – Application and Selection Procedure

  2. Legal Framework EC Regulations • Council Regulation (EC) No 1083/2006 • Regulation (EC) No 1080/2006 • Commission Regulation (EC) No 1828/2006 Community rules • Community rules for competition, protection of the environment, equal opportunities between men and women, public procurement National rules • National rules applicable to the Lead/Project Partners Programme rules • Operational Programme Document and Programme Manual • Project Specifications • Agreement between the Member/Partner States-MA

  3. Applicants Eligible for Funding Geographical references The applicants can either come from EU Member States and Partner States of the ESPON 2013 Programme • Member States: Countries of the EU 27 • Partner States: Iceland, Liechtenstein, Norway, Switzerland

  4. Applicants Eligible for Funding – Projects Priorities 1-3 Applicants eligible for funding must be • Either public bodies • or public equivalent bodies, as defined by Directive 2004/18 (EC), Article 1 • or private bodies The solvency of private bodies is to be confirmed by the Member and Partner States. List of country specific documents to be provided by private partners can be found on www.espon.eu and in the Application Pack

  5. Applicants Eligible for EoI • Public authorities located in the EU territory or situated in a country participating in the ESPON 2013 Programme (Iceland, Liechtenstein, Norway or Switzerland). • A public authority is a body which has got a public mission, which can implement public policy and execute public tasks.

  6. Application Procedure – Projects Priorities 1-3 MC decision on projects’ specifications Deadline for submissions (21 March 2011) MC decision on approved projects call is opened evaluations Project Implementation 2 months 3 months Launch of the call for proposal (24 January 2011) Signature of subsidy contract Pre-announcement (30/11/2010)

  7. Targeted Analyses: A two-step procedure Launch of the call EoI (24 January 2011) Signature of Stakeholder Cooperation Agreement EoI approved Selection of the TPG 2 months 2 months 3 month 3 month call open Implementation of Targeted Analyses call open evaluation evaluation Joint elaboration of project specification Deadline for submission (21 March 2011) Launch of the call for proposal Pre-announcement (30 November 2010) STEP 1 Call for Expressions of Interest STEP 2 Call for Proposals

  8. Selection Procedure Projects Priorities 1-3 (1) Eligibility check according to 6 criteria: • Application has been submitted in due time in original and electronic versions; • Application is complete and includes the requested administrative forms, supporting documents as well as an anonymous project proposal, all properly filled in according to the detailed instructions provided in Part A and Part B of the Application Form; • The content of the proposal relates to the topic(s) set out in the call; • The partnership involves at least the minimum number of participants given in the specific call; • All partners are eligible (including that solvency of private partners involved is confirmed by the respective Member/Partner States); • The budget limits have been respected. Correctable Omissions • Missing supporting documents in paper version as requested in the call; • Missing signature and/or missing stamp on a document; • Missing supporting documents in electronic version as requested in the call; • Correction of discrepancies in the electronic version of the proposal submitted compared to the paper version sent to the MA by post, which is considered the valid application in legal terms.

  9. Selection Procedure Projects Priorities 1-3 (2) Evaluation The evaluation starts with Part B of the Application Form in order to avoid any bias • Three blocks of criteria: content related, management related, partnership related • Each block has a total number of points • No weighting will be applied • Each criterion will be scored individually (scores 0-10) • Each criterion shall be scored at least 6 – Sufficient (knock-out criterion) • In case of equal scoring, the MC will consider additional criteria: • Reasonable geographical distribution • Reasonable involvement of partners having entered the EU after 1 January 2004 Notification The decision of the MC will be notified to all Lead Applicants

  10. Selection Procedure - EoI Eligibility check according to 6 criteria: • EoI has been submitted in due time in original and electronic versions; • EoI is complete and includes the requested administrative forms, supporting documents all properly filled in according to the detailed instructions provided in the Application Form; • The content of the EoI relates to the type of actions set out in the; • Tall Stakeholders involved are public authorities; • All involved Stakeholders fulfil the eligibility criteria specified in the call (e.g. minimum number of public authorities as set in the call) Correctable Omissions • Missing supporting documents in paper version as requested in the call; • Missing signature and/or missing stamp on a document; • Correction of discrepancies in the electronic version of the proposal submitted compared to the paper version sent to the MA by post, which is considered the valid application in legal terms. Evaluation according to • 6 general criteria and 1 additional criterion action-related • Each criterion will be scored individually (scores 0-10) • Each criterion shall be scored at least 6 - Sufficient (knock-out criteria)

  11. Decision Making – Projects Priorities 1-3 • The MC will approve the best eligible proposal(s) confirming the ranking of the content related evaluation (only one proposal will be approved for each of the theme). • This decision will be notified to all Lead Applicants soon after the MC decision • All the Lead Partners of the approved projects will receive a letter from the MA(CU) stating the decision of the MC as well as the total ERDF, EU Member States’ and eventually Partner States’ national funds approved. • The MC decision may include certain conditions, recommendations and/or suggestions for improvements. In this case, the process of contracting, managed by the CU, will include a necessary revision/amendment of the project proposal. The result of this procedure will be the basis for concluding a Subsidy Contract.

  12. Decision Making - EoI ESPON MC will decide on: • The ranking list of Expression of Interest having reached the minimum score required (Suggestion for improvement can be made) • In case of equality of scoring the ESPON MC will consider the following additional factors: • Relevance of the proposed idea in relation to the type of action and the ESPON programme • Reasonable involvement of partners from MS having entered the EU after the 1 January 2004 The decision of the MC will be notified to all Stakeholders

  13. EoI : Role of the Stakeholders Successful Stakeholders will play an active role in: • Defining the project specification for the launch of the call for proposal (for the selection of the TPG) • Participating to the assessment of the proposal received and by this supporting the decision of the MC • Participating in the implementation phase of the targeted analyses No co-financing of the Targeted Analyses is requested from Stakeholders A minimum level of commitment is stated in the Stakeholders Cooperation Agreement

  14. EoI: Stakeholders Cooperation Agreement Main Stakeholders’ Commitments • Intention of using the result from the Targeted Analyses • Involvement in the assessment of the best proposal • Active participation in the steering of the project • Obligation to submit an intermediate and a final report • Giving evidence on the usefulness/application/shortcomings of the results of the Targeted Analyses • Dissemination of the experience and key messages • Provision of human resources and funds • Necessary for the involvement of the Stakeholders in the partnership and implementation process

  15. Further Questions For questions regarding procedures please send an e-mail to procedures@espon.eu Thank you for your attention.

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