1 / 11

Club Secretary Seminar

Club Secretary Seminar. PA Lions District 14-T Convention April 17, 2010. What Secretaries Do. Club Reporting (formerly WMMR Reports) Monthly Membership Monthly Activity Report PU-101 – Club Officers Report Club Meetings, Board Meetings

gene
Download Presentation

Club Secretary Seminar

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Club Secretary Seminar PA Lions District 14-T Convention April 17, 2010

  2. What Secretaries Do • Club Reporting (formerly WMMR Reports) • Monthly Membership • Monthly Activity Report • PU-101 – Club Officers Report • Club Meetings, Board Meetings • Miscellaneous/Suggestions (i.e. other duties as assigned/designated)

  3. Club Reports • Online heavily preferred, paper accepted • Go to www.lionsclubs.org • Click “Submit Reports” link – upper right hand side • Click “Lion” or “Lioness” link • Enter member number and password (should have been provided by LCI) • Click Membership, select reporting month

  4. Club – Maintain Member Info • Try to do online • Source for member info – name, address, telephone, email address, join date • Process new member adds online (no need to send paperwork!) • Process member drops – be sure to pick proper drop code/description • Process transfers (in and out) • Maintain family unit for dues

  5. Monthly Membership Report • Drops, adds, transfers, or no activity MUST be completed before end of last day of month • For no activity – Membership – to report NO MEMBERSHIP ACTIVITY for this month, click here • Send electronic copy to DG, District Secretary, VDG, Kathy Fouse, Zone chair – example • Go to Submit Reports (as for maintaining member information) • Click Club link • Click Reports link • Click Print button next to Monthly Membership Report

  6. Club – Report Activities • Keep track of all club activities – example • Used by Lions International and District 14-T • Include extra detail in notes section (for DG) • Save online form every 20 minutes or less to avoid losing changes • Send copy to DG, District Secretary, VDG, Kathy Fouse, Zone chair • Go to Submit Reports (same as above) • Click Club link, click Activity Report link at bottom

  7. PU-101 – Club Officers • Complete after spring elections • Try to do online – example • Go to Submit Reports (as for maintaining member information) • Click on Club link • Click on Club Officers link • Update officers by selecting link for officer title (e.g. Club President) and selecting member

  8. PU-101 – Club Officers (cont’d) • Click Reports link • Click Print button next to PU-101 item • Save copy of created PDF document

  9. Club Meetings • Keep regular club meeting notes • Keep attendance at meetings and events • Keep board meeting notes • Act as voting member of club’s board • Communicate district information

  10. Miscellaneous/Suggestions • Maintain continuity within club (e.g. meeting minutes) • Order club supplies – speaker gifts, awards, attendance slips, apparel, etc. • Create club brochures • Organize club books • Monitor club correspondence • Communicate club information to other officers and members (mailings, phone calls)

  11. Miscellaneous (cont’d) • Coordinate with club website manager • Write thank you letters – sponsors, donors, helpers • Attend zone and district cabinet meetings • Coordinate with public relations committee • Collect club member contact information (email, phone numbers)

More Related