Dynamics GP and NFP’s Made for Each Other

1. Dynamics GP and NFP’s Made for Each Other Presented by Lisa Armstrong Senior Consultant SSi Consulting, Inc.

2. Agenda • Review some Accounting and Reporting challenges for NFP’s • Dynamics GP’s Not For Profit Suite of Modules described • Demonstrations and benefits of these modules • Share your Experiences • Q&A

3. Not For Profit Accounting Challenges • Comply with regulatory requirements • Satisfy demands of Grantors and Sponsors • Reporting • Budgeting • Allocation of Expenses/Revenues to proper funds, grants, departments, programs, etc. • Reentering data from one system to another • Do you encounter other challenges?

4. Dynamics GP can help with these challenges!!!! • Dynamics GP Not For Profit Suite of Modules • Control Account Management • Grants Management • Interfund Accounting • Encumbrance Management • PO Commitments All seamlessly integrate with Dynamics GP’s core financial modules – helping to streamline efficiencies

5. Control Account Management • Properly distribute Accounts Payables or Receivables by a segment in your GL (fund, program, department, etc.) • Eliminate manual reconciliation of your reporting segments • Review distribution of funds in summary or detail level

6. Control Account Management DEMO

7. Grants Management • Analyze financial data by grant or other funding source • Capture data without having to add/use a segment of your Chart of Accounts • Accurately track costs for the entire life-cycle of a grant • Report on grant performance and funding allocation within GP or FRx/Management Reporter

8. Grants Management DEMO

9. Interfund Accounting • Automatically generate “Due To/Due From” transactions • Fund balances remain balanced • Summarize funds as a whole within the organization • Ensures compliance with strict reporting requirements • Facilitates successful audits

10. Interfund Accounting DEMO

11. Encumbrance Accounting • Wikipedia Definition of Encumbrances • Helps to keep expenditures within budget • Reduce the risk of overspending • Reserve funds from a budget when Purchase Orders are created • Set up passwords to verify authorization to exceed budget amounts • Authorize multiple encumbrances at one time

12. Wikipedia Definition of Encumbrances • Encumbranceis a management tool used to reflect commitments in the accounting system and attempt to prevent overspending. Encumbrances allow organizations to recognize future commitments of resources prior to an actual expenditure. • Amount for which there is a legal obligation to spend in the future. A purchase order is a typical encumbrance transaction.

13. Encumbrance Accounting DEMO

14. PO Commitments • Alternative to Encumbrance Accounting • Amounts committed to be paid at a later date • Provides the capability to validate these amounts against a budget • Generate financial reports including these committed expenditures

15. PO Commitments DEMO

16. To Summarize • Benefits and Features • All modules in the NFP suite help reduce manual reconciliations • Help to provide ease in reporting and budgeting • Less duplication and lower potential for errors • Compliance • Increase your financial insight and control • Automation and seamless integration

17. Additional Resources • Customersource • eLearning • Training Manuals • User Guides

18. Please share your experiences!!!!

19. Q&A

20. Thank you for attending!!!!

21. Contact Information:Lisa Armstronglarmstrong@ssiconsulting.com703-389-1890