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Dynamics GP and NFP’s Made for Each Other

Dynamics GP and NFP’s Made for Each Other. Presented by Lisa Armstrong Senior Consultant SSi Consulting, Inc. Agenda. Review some Accounting and Reporting challenges for NFP’s Dynamics GP’s Not For Profit Suite of Modules described Demonstrations and benefits of these modules

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Dynamics GP and NFP’s Made for Each Other

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  1. Dynamics GP and NFP’s Made for Each Other Presented by Lisa Armstrong Senior Consultant SSi Consulting, Inc.

  2. Agenda • Review some Accounting and Reporting challenges for NFP’s • Dynamics GP’s Not For Profit Suite of Modules described • Demonstrations and benefits of these modules • Share your Experiences • Q&A

  3. Not For Profit Accounting Challenges • Comply with regulatory requirements • Satisfy demands of Grantors and Sponsors • Reporting • Budgeting • Allocation of Expenses/Revenues to proper funds, grants, departments, programs, etc. • Reentering data from one system to another • Do you encounter other challenges?

  4. Dynamics GP can help with these challenges!!!! • Dynamics GP Not For Profit Suite of Modules • Control Account Management • Grants Management • Interfund Accounting • Encumbrance Management • PO Commitments All seamlessly integrate with Dynamics GP’s core financial modules – helping to streamline efficiencies

  5. Control Account Management • Properly distribute Accounts Payables or Receivables by a segment in your GL (fund, program, department, etc.) • Eliminate manual reconciliation of your reporting segments • Review distribution of funds in summary or detail level

  6. Control Account Management DEMO

  7. Grants Management • Analyze financial data by grant or other funding source • Capture data without having to add/use a segment of your Chart of Accounts • Accurately track costs for the entire life-cycle of a grant • Report on grant performance and funding allocation within GP or FRx/Management Reporter

  8. Grants Management DEMO

  9. Interfund Accounting • Automatically generate “Due To/Due From” transactions • Fund balances remain balanced • Summarize funds as a whole within the organization • Ensures compliance with strict reporting requirements • Facilitates successful audits

  10. Interfund Accounting DEMO

  11. Encumbrance Accounting • Wikipedia Definition of Encumbrances • Helps to keep expenditures within budget • Reduce the risk of overspending • Reserve funds from a budget when Purchase Orders are created • Set up passwords to verify authorization to exceed budget amounts • Authorize multiple encumbrances at one time

  12. Wikipedia Definition of Encumbrances • Encumbranceis a management tool used to reflect commitments in the accounting system and attempt to prevent overspending. Encumbrances allow organizations to recognize future commitments of resources prior to an actual expenditure. • Amount for which there is a legal obligation to spend in the future. A purchase order is a typical encumbrance transaction.

  13. Encumbrance Accounting DEMO

  14. PO Commitments • Alternative to Encumbrance Accounting • Amounts committed to be paid at a later date • Provides the capability to validate these amounts against a budget • Generate financial reports including these committed expenditures

  15. PO Commitments DEMO

  16. To Summarize • Benefits and Features • All modules in the NFP suite help reduce manual reconciliations • Help to provide ease in reporting and budgeting • Less duplication and lower potential for errors • Compliance • Increase your financial insight and control • Automation and seamless integration

  17. Additional Resources • Customersource • eLearning • Training Manuals • User Guides

  18. Please share your experiences!!!!

  19. Q&A

  20. Thank you for attending!!!!

  21. Contact Information:Lisa Armstronglarmstrong@ssiconsulting.com703-389-1890

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