The Multilateral Evaluation Mechanism MEM Unit general proposals to process paper

1. The Multilateral Evaluation Mechanism MEM Unit general proposals to process paper Pre-IWG meeting October 2005

2. COMPOSITION OF THE GOVERNMENTAL EXPERT GROUP (GEG) • PROPOSAL: • Basic structure of the GEG • Number of Experts • Appointment of alternates • General Coordinator • Deputy General Coordinator • Working Group Coordinators

3. OPERATION OF THE GOVERNMENTAL EXPERT GROUP (GEG) • PROPOSAL: • i) Guidelines for General Coordinator and Alternate • ii) Guidelines for Working Group Coordinators • iii) Guidelines for GEG Plenary operation • iv) Guidelines for operation of working groups

4. OPERATION OF THE GOVERNMENTAL EXPERT GROUP (GEG) • PROPOSAL: • i) Guidelines for General Coordinator and Alternate • - Elected at the beginning of every full Evaluation Round • Coordinate all Plenary Session debates • Participate fully in working group sessions • - Meet with the Working Group Coordinators to address problems during the Working Group debates and drafting reports • - GEG Coordinator will represent the GEG and present reports at CICAD Regular Sessions and/or any promotional MEM activity • - Deputy General Coordinator will replace the General Coordinator in case of temporary/ permanent absence and to assist in the fulfillment of duties • - Carry out on-going communication with experts in-between GEG sessions

5. OPERATION OF THE GOVERNMENTAL EXPERT GROUP (GEG) • PROPOSAL: • ii) Guidelines for Working Group Coordinators • Elected at the beginning of every full Evaluation Round • Coordinate all Working Group Sessions during the GEG meetings • Ensure equal participation of the GEG Experts during the Working Group debates as well as in their capitals • Participate in all Coordinators meetings to address emerging problems and/or suggest solutions • Carry out on-going communication with experts in their capitals • Ensure that the work undertaken prior to the presentation of reports to Plenary follows established guidelines

6. OPERATION OF THE GOVERNMENTAL EXPERT GROUP (GEG) • PROPOSAL: • iii) Guidelines for GEG Plenary operation • Quorum – the GEG Plenary meetings will start with the presence of half plus one of the experts • Decisions – The Plenary will decide by consensus. Failing this, the General Coordinator will submit the issue to a vote, which will be decided by the majority of those present • Review of reports – the Plenary time for each country report should be adequate enough for a timely review of the text – for all to be evaluated with equal seriousness, dedication and attention.

7. OPERATION OF THE GOVERNMENTAL EXPERT GROUP (GEG) • PROPOSAL: • iv) Guidelines for operation of GEG Working Groups • Working Groups shall be formed either by: • - thematic areas or • - with regional representation, expertise, language balance and skill requirements • - Working Groups shall have an equal workload • Working Groups shall prepare, evaluate and review all assigned reports based upon the same criteria and guidelines

8. RESPONSIBILITIES OF THE GOVERNMENTAL EXPERT GROUP (GEG) • PROPOSAL: • Experts shall not participate in the evaluation of his/her own country • All GEG Experts should have drafting responsibilities during the meetings as well as assignments in their capitals • All GEG Experts should arrive to GEG Working Group sessions having completed their respective drafting assignments • All GEG Experts should be present at all times during the GEG Plenary meetings and during the Working Group debates • When a country has both a Principal and an Alternate Expert, the presence of at least one of them is required

9. RESPONSIBILITIESOF THE GOVERNMENTAL EXPERT GROUP (GEG) • PROPOSAL (contd.): • Experts must: • read the relevant documentation provided prior to the sessions • Carry out assigned preparatory work • Be present at all times during working group sessions • Be present at all times during the Plenary session • (Mechanism to be established to ensure such participation by Experts) • GEG Experts to draft evaluations based on first draft text prepared by the MEM Unit and the information provided by countries • Experts not consultable by the GEG on information provided by the NCE unless for clarification purposes

10. 3. CHARACTERISTICS OF THE EXPERTS • PROPOSAL: • Experts should have a: • - solid technical background in drug control • - minimum level of education/qualifications • - advisable to have a working knowledge of a second language • Experts should be committed to undertake the evaluation work both during and out of sessions • Experts should have access to the necessary facilities to carry out their work provided by their Governments • Experts should be in constant communication with the respective Working Group Coordinator and the MEM Unit

11. 4. ROLE OF THE NATIONAL COORDINATING ENTITY (NCE) • PROPOSAL: • NCE is appointed by the Government of each member state • Responsible for: • - Compiling the information for the MEM questionnaire • - Preparing an introductory document • - Completing and transmitting the MEM questionnaire within the established timeframe • - Clarifying any information required by the GEG or the MEM Unit

12. 4. ROLE OF THE NATIONAL COORDINATING ENTITY (NCE) • PROPOSAL (contd.): • - Completing the implementation follow-up form • - Reviewing the entire text of the draft report, including the introductory paragraph • - Assisting in promoting the MEM reports • Coordinating training and awareness workshops for MEM stakeholders with the MEM Unit • Responding to notes to country • Completing and submitting requests for assistance to implement recommendations

13. 7. ROLE OF THE MEM UNIT WITHIN THE EXECUTIVE SECRETARIAT OF CICAD • PROPOSAL: • The MEM Unit shall ensure information received is complete, consistent, succinct and relevant • Shall prepare first narrative draft of: • - national reports - full evaluation report • - national reports - implementation of rec report • Shall organize the national reports and make them available to the GEG • Will provide any data requested by the GEG for the Hemispheric Report

14. 7. ROLE OF THE MEM UNIT WITHIN THE EXECUTIVE SECRETARIAT OF CICAD • PROPOSAL (contd.): • Prepare a style and formal manual for GEG experts • Execute – on a continuous basis – promotional activities for the MEM process • Carry out editorial and proof-reading functions • Design, publish and distribute national and hemispheric reports • Support countries in their MEM promotional efforts • Organize training workshops for National Coordinating Entities (NCE’s)

15. The Multilateral Evaluation Mechanism MEM Unit general proposals to process paper End of Part I