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When To Hire?

When To Hire?. When To Hire?. Not an easy answer. For small non-profits, work often follows the flying-by-the-seat-of-your-pants action plan. No one feels like they're flying the plane; rather, they feel more like they're building it in mid-air. Human Resources is no exception.

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When To Hire?

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  1. When To Hire?

  2. When To Hire? Not an easy answer. For small non-profits, work often follows the flying-by-the-seat-of-your-pants action plan.No one feels like they're flying the plane; rather, they feel more like they're building it in mid-air. Human Resources is no exception.

  3. Big Questions & Tasks Whose job is it to hire a new employee when there is no official HR person? How can you write a job description when the needs of the organization change daily? How can you hire someone when you don't have secure funding after six months? The challenges are formidable, yet not uncommon for small non-profits.

  4. My Perspective & Story Self employed business womanActive in the communityElected OfficialPlanning Commissioner Volunteer

  5. ICA Food Shelf then Then

  6. ICA Food Shelf now

  7. My Arrival Food Room ManagerAssistant DirectorSpecial Projects CoordinatorCase ManagerVolunteer CoordinatorHoliday Program Coordinator = 3.5 full-time equivalents

  8. Volunteers 2 shifts of 10-20 volunteers each day.Over 500 annually.

  9. “What do you know about hunger?” The first questions I was asked in my first staff meeting.

  10. Analyze Current StateProject Future Needs

  11. StaffHot Potato Well intentionedEveryone wants to helpNo job boundariesDifficult to evaluateImpossible to delegate

  12. Focus on the Mission, Vision and Beliefs Our MissionTo offer hope as we provide assistance to our neighbors in need Our VisionTo uphold the dignity of our neighbors in need as they strive for self-sufficiencyTo share the ongoing work of assisting our neighbors in partnership with the congregations, organizations, businesses and individuals in our communities Our BeliefICA’s presence in our communities makes our neighborhoods more stable and secure.

  13. Journaling Duplications Staff drafted their dutiesDailyWeeklyMonthlyAnnually Eliminated Unmet Needs Identified

  14. Food Room Manager Grant Writer Bookkeeper AccountantDataOffice Manager Immediate Gaps

  15. Executive Director2 Food Room ManagersAssistant Director Grant WriterSpecial Projects CoordinatorCase ManagerVolunteer Coord./Office ManagerHoliday Program Data Specialist = 5 full-time equivalents Restructure

  16. Executive Director3 Food Room ManagersTruck DriverGrant Writer/Bookkeeper/Payroll2 Special Projects Coordinator2 Case ManagersVolunteer Coord./Office ManagerData SpecialistJob Coach = 8 full-time equivalents Second Restructure

  17. How to find? What to Post? Mn Council of Non-Profits

  18. Who can help you? Consider a board member with HR backgroundVolunteers who work closely in this areaOther staff whose job connects with this future position

  19. Hiring Consider 90 day trial (contract worker)Be competitive in salary – you can always increasePaperwork – don’t miss a beat.

  20. Evaluating & Goal Setting 1. Evaluate Performance2. Set Goals3. Mid-Year Check In

  21. Team Building & Staff Longevity FlexibilityStaff MeetingsStaff Birthday LunchOutingsAwardsPublic Appreciation

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