W E L C O M E

1. W E L C O M E

2. Central Federal Lands Highway DivisionCONSULTANT WORK SESSION Common goal – deliver our program -- OPEN DIALOG TODAY Expectations -- what we owe you Clear leadership on projects Clear guidelines, criteria and standards Spirit of cooperation with high expectations Fairness including profit Opportunity to be proactive and accountable as engineers Expectations -- what you owe us Well managed and coordinated deliverables Quality assurance and oversight – including subs– through out Fair proposals Timely deliverables Accountable engineers

3. A/E Partner Process Improvement MeetingAgenda • Introductions • Project Manager Roles and Consultant Expectations • A/E Oversight Guidelines and Roles (Attached) • Standard Scope of Work Sections (Attached) • Scoping Report Outlines (Attached) • QA/QC • Milestone Checklists (Attached) • QA/QC Plan Evaluation and Audits • Break • Road Inventory Project (RIP) Data and Resource Availability • Project Manager (PM) Areas and Future Program • Data Availability • Open Discussion • Closeout

10. Project Coordination Chief Executive Functional Manager Functional Manager Functional Manager Staff Staff Staff Staff Staff Staff Staff Staff Staff Functional Organization

11. Project Coordination Chief Executive Project Manager Project Manager Project Manager Staff Staff Staff Staff Staff Staff Staff Staff Staff Project Organization

12. Chief Executive Functional Manager Functional Manager Functional Manager Staff Staff Staff Staff Staff Staff Staff Staff Staff Project Coordination Weak Matrix Organization

13. Chief Executive Functional Manager Functional Manager Functional Manager Staff Staff Staff Staff Staff Staff Staff Project Manager Staff Project Coordination Balanced Matrix Organization

14. Chief Executive Functional Manager Functional Manager Functional Manager Manager of Project Managers Staff Staff Staff Project Manager Staff Staff Staff Project Manager Staff Staff Staff Project Manager Project Leadership Project Coordination Strong Matrix Organization

15. Project Delivery Relationship Model PROJECT MANAGER Outsource "Turn key" Internal DESIGN TEAM LEADER A/E PROJECT MANAGER Guide Strategy Development Project Leadership & Direction Represent Project to FHWA Management Establish & Manage Scope, Schedule, Budget and Quality Bridge Bridge Coordinate with Program Function Design Design Establish & Coordinate Acquisition strategies Environment Environment Establish & Balance Project Risks Geotech Geotech Lead/Manage involvement and review Hydraulics Hydraulics PS & E Lead External Client/Agency Interaction PS & E Safety Safety COTR on comprehensive T.O. Surveys Surveys Solicit Resource Center and FHWA Technical Assistance Technical A/E Support Manage through Construction Secondary Technical Support

16. Project Delivery Relationship Model Outsource PROJECT MANAGER Guide Strategy Development A/E PROJECT MANAGER PROJECT SUPPORT TEAM Project Leadership & Direction Represent Project to FHWA Management Establish & Manage Scope, Schedule, Budget and Quality Bridge Bridge Design Design Coordinate with Program Function Establish & Coordinate Acquisition strategies Environment Environment Geotech Geotech Establish & Balance Project Risks Lead/Manage involvement and review Hydraulics Hydraulics Lead External Client/Agency Interaction Safety Safety Surveys Surveys COTR on comprehensive T.O. Solicit Resource Center and FHWA Technical Assistance Technical A/E Support Manage through Construction Secondary Technical Support

17. Project Delivery Relationship Model In-house PROJECT MANAGER DESIGN TEAM LEADER Guide Strategy Development Project Leadership & Direction Represent Project to FHWA Management Bridge Establish & Manage Scope, Schedule, Budget and Quality Design Coordinate with Program Function Environment Cross Functional Team Establish & Coordinate Acquisition strategies Geotech Establish & Balance Project Risks Hydraulics Lead/Manage involvement and review Safety Lead External Client/Agency Interaction Surveys Solicit Resource Center and FHWA Technical Assistance Technical A/E Support Manage through Construction Secondary Technical Support

18. Post Design Service for Full Service Projects Identify Scope of Post Design Construction Primary – COE Secondary – PM/PE 95% Coordinate with Contracts Any $ FFP if very clearly defined Over 30K and indeterminate BPA CPFF Under 30K and routine EXECUTE Post Design Construction Support COTR – COE COTR – PM or PE Between bid opening and award

19. EXECUTE Post Design Services Contractor Submitted PE log and screen Simple & routine Technical scope change Require Continuity of Eng of Record PE/COE & PM coordinate PE Complete in Field PE/COE forward to A/E with Guidance To A/E with Guidance PE Consolidate response & respond to contractor To Contractor

20. Post Design Support Key Thoughts • Budget and Code as ’52 account – CE • Not to correct errors and omissions (E&O) • Ensures continuity of engineering through construction • Requires continuity of management from FHWA • Requires advance planning and coordination (PM and COE) • Can still engage our internal resources as needed • (PE is not alone) • Need Team to Finalize Details

21. THANKYOU