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School Uniform Procurement: Vendor Selection & Community Engagement

Learn best practices for purchasing school uniforms, engage your community, choose the right vendor, and empower compliant methods for improved outcomes. Get templates and resources to streamline the process.

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School Uniform Procurement: Vendor Selection & Community Engagement

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  1. 🕓 STARTING AT 4:05PM EST Please mute your microphone and disable webcam. Visit info.procurek12.com/procurement101 and download the “Quote Instructions & School Uniform Quote Request templates.” School Uniforms: Choosing a Vendor and Engaging Your Community Presented by Emily Eapen, ProcureK12

  2. School Uniforms: Choosing a Vendor and Engaging Your Community Presented by Emily Eapen, ProcureK12

  3. About Procurement 101 • Goal: To share best practices and purchasing resources with educators of today, empowering compliant methods and improved outcomes.

  4. Agenda • Review of Purchasing Checklist • Background Information for School Uniforms • Engaging Your Community • Vendor Selection – How do you find the best fit? • School Uniform Quote Request • School Uniform Vendors

  5. Purchasing Checklist Document

  6. Background Information for School Uniform Bid • Estimate of Student Enrollment • Timeline • Budget • Plans for Family Engagement • Develop a Distribution Plan

  7. Engaging your Community • Family Participation • Pricing • Design/Materials • Enforcement • Day to Day Needs • Different PE uniforms • Uniforms per household • Venues for Community Participation • PTA Meetings • Social Media • Flyers • School Bulletins

  8. Vendor Selection – How do you find the best fit? • Provider Type • Reseller • Manufacturer • Retailer • Full service e-commerce platform • Styles • Do they accommodate for special needs, such as sensory issues, allergies, etc. • References • Has the vendor worked with other schools/organizations in neighboring areas • Pricing • Any hidden fees • Ordering process

  9. Quote Request Instructions • Download from info.procureK12/procurement 101 • This will be your reference guide for every type of quote request

  10. School Uniform Quote Request Templates Type 1 – Supporting Verbiage Type 2 – Listing of Data Requests

  11. School Uniform Vendors • Download from info.procureK12/procurement 101 • Educators are not limited to this vendor list. These are all vendors currently registered on our ProcureK12 site • You have ability to add local and other vendors onto the quote request

  12. Next Steps • Compile data for School Uniform Bid • Download Quote Request Instructions, School Uniform Quote Request templates, and Vendor List • Create and submit School Uniform Quote Request • Update Purchasing Checklist

  13. Procurement 101: Dates to Know What’s the Law? Purchasing Compliance: Thresholds and Quote Request Basics (Webinar) Tuesday, January 8, 2019 at 4pm EST The Purchasing Checklist for Founders: The Zillion Things You Need to Buy Before You Open (Training) Thursday, January 17 at 4pm EST Furniture Outreach for Founders: Let’s Do Our First Quote Request Together. (Training) Tuesday, January 22 at 4pm EST Supplies Shopping: Where You Can Lose Money (Webinar) Monday, January 28, 2019 at 4pm EST School Uniforms: Choosing a Vendor and Engaging Your Community (Training) Tuesday, February 5 at 4pm EST Easing Out-of-Pocket Spending for Your Teachers (Webinar) Tuesday, February 19, 2019 at 4pm EST

  14. Contact • info.procureK12.com/procurement101 • Brent Lomas, blomas@procurek12.com • Emily Eapen, eeapen@procurek12.com

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