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Admin Working Group Report to Closing Plenary

This report outlines discussions and recommendations made by the GSC Reform Working Group towards a potential restructuring of the organization. Key topics include collaboration, strategic focus, delegation size, and electronic working methods. The report also introduces the proposal for an Ad Hoc group on restructuring.

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Admin Working Group Report to Closing Plenary

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  1. Admin Working GroupReport to Closing Plenary Jim MacFie, Chair Steve Barclay, Vice Chair

  2. Agenda and Participants • Modifications were made to the agenda (reflected in GSC17-ADMIN-01r2) based upon HoD and GSC Plenary discussions. • 24 participants • Representation by all Members; IEEE SA and JTC 1

  3. Objectives • GSC Reform • Initiate discussions to provide guidance to the GSC HoDs to allow them to come to consensus on how to move forward with a GSC restructure.

  4. GSC Reform • Re-examine the entire GSC organization, including structure, scope/mandate and working methods. • Examine what is not currently working. • Begin from scratch.

  5. GSC Reform • Summary of scope/mandate discussions: • Collaboration and cooperation • Focus on strategic issues • Focus on technical issues • Sharing of information on experiences • Bring together leadership/management on a regular basis to network • Discussion topics should focus on more strategic matters and not static HISs.

  6. GSC Reform • Consider umbrella model to allow technical topics to be discussed outside of GSC Plenary meetings. • A more strategic set of meetings could support a shortened duration and size of meetings, and therefore more frequent (e.g. annual) meetings.

  7. GSC Reform • Delegation size should be revisited following a resolution on restructure. • Hospitality levels should be retained since high-level individuals are in attendance. • Membership model should be maintained. • Observers should continue to be invited since expertise exists outside of GSC members. • Need for written criteria to “qualify” for membership is for further discussion.

  8. Ad Hoc on Restructuring • ADMIN WG proposes the creation of a GSC HoD Ad Hoc on Restructuring, comprised of the HoDs and HoD appointed representatives. • Proposed Chair: Jim MacFie, ISACC • Terms of Reference (ToR): • Continue discussions begun at GSC-17 on the scope/mandate and working methods of GSC; • Take into account the concepts on strengthening collaboration (as contained in GSC17-PLEN-40); and • Make a recommendation on restructure to the GSC HoDs by January 1, 2014.

  9. Electronic Working Methods Discussion • The GSC-17 Plenary deferred discussion on how to address electronic working methods (as contained in GSC17-PLEN-37r1) to the ADMIN WG. • ADMIN WG agreed that its leadership will continue discussions of this topic offline.

  10. Proposed Strengthening Collaboration Resolution • The GSC-17 Plenary deferred discussion of GSC17-PLEN-40 to the ADMIN WG. • The ADMIN WG recommends that the concepts in the proposed Resolution/Task Force be addressed by the proposed Ad Hoc on Restructuring. • The ADMIN WG recommends that GSC17-PLEN-40 be tabled.

  11. Review of Governing Documents • GSC17-ADMIN-02, -03, -04, and -05 were overtaken by the discussion and proposal to create the GSC Ad Hoc on Restructuring. • As a result, ISACC withdrew the aforementioned contributions.

  12. ADMIN WG at GSC-18 • The ADMIN WG recommends meeting during the GSC-18 meetings, subject to possible changes that may be recommended by the Ad Hoc on Restructuring.

  13. Proposed Resolution • No ADMIN WG Resolution

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