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E-Procurement in Portugal

E-Procurement in Portugal. Kiev, December 2011 Isabel Rosa. E- Procurement in Portugal. Agenda. Agenda: 1 . Public Procurement Portal: http:// base.gov.pt/ 2 . Observatory of Public Works: http://oop.inci.pt/ 3 . The Information System in numbers 4 . Future vision.

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E-Procurement in Portugal

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  1. E-Procurementin Portugal Kiev, December 2011 Isabel Rosa

  2. E-Procurement in Portugal Agenda Agenda: 1. Public Procurement Portal: http://base.gov.pt/ 2. Observatory of Public Works: http://oop.inci.pt/ 3. The Information System in numbers 4. Future vision

  3. E-Procurement in Portugal Public Procurement Portal • 1. Public Procurement Portal: www. base.gov.pt • The CPC provides for the creation of an Internet portal dedicated to public procurement • www. base.gov.pt • It is the Public Procurement Portal where is communicated information about all contracts under the CPC • Through this portal it is possible to access the information system that evaluates and monitors the hiring of public works in Portugal: Observatory of Public Works (OPW)

  4. E-Procurement in Portugal Public Procurement Portal WWW.BASE.GOV.PT • Single repository of public contracts under the CPC • Public accountability in procurement • National vision of acquisition procedures • Instrument of expenditure management

  5. E-Procurement in Portugal Public Procurement Portal • Public Procurement Portal: www. base.gov.pt • What is the portal for public procurement? • It is an Information system that includes: • a database with the records of the public procedures and contracts • a web interface that allows public access for data searches • The databases of this Portal are filled, permanently, with information transmitted from: • - Notices that are published in the “Diário da República” (Official Journal); • - Electronic platforms of public procurement • - Contracting authorities

  6. E-Procurement in Portugal Public Procurement Portal • Public Procurement Portal: www. base.gov.pt • Relevant dates: • 30-07-2008 - Entry into force of CPC • 05-08-2008 – Start of operation of Public Procurement Portal • 25-06-2009 – Form for communication of direct award and contractual changes • 30-10-2009 – Collection, processing and publication of notices, from INCM • 30-10-2009 – Implementation of free and structured research tools • 30-10-2009 – Form for reporting contract (goods, services and works) • 01-11-2009 – e-Public Procurement (exclusive use of electronic means) • 22-12-2009 – Collection and processing of data from certified electronic platforms

  7. E-Procurement in Portugal Public Procurement Portal • Public Procurement Portal: www. base.gov.pt • Relevant dates: • 2010 – Reinforce the development of new functions on the recording information procedures • 4th quarter 2010 – Design a global architecture of a new Information System • 1st quarter 2011 – Development of the new Information System • 1st quarter 2011 – New governance model of the Information System • 2nd quarter 2011 – Total of 5 Electronic Platforms connected to BASE • 2nd quarter 2011 – Troika Memorandum – reinforce the improvement for the public searches and information recording

  8. E-Procurement in Portugal Public Procurement Portal • Public Procurement Portal: www. base.gov.pt • The public area of Portal advertises: · Contractual modifications over 15% of contract price · Orders and decisions · notices published in the “Diário da República” (Oficial Journal) · direct award · Sanctions • The restrictedarea: • - for public contractingauthorities

  9. E-Procurement in Portugal Public Procurement Portal • Public Procurement Portal: www. base.gov.pt • Functions of Public Procurement Portal • - centralizes the most important information about the procurementadvertises, among other things, contract notices that are published in the “Diário da República”, direct award, penalties imposed for infringements of the CPC • - discloses technical content and relevant legislation • - Brings transparency by approaching institutions closer to citizens. Encourages observation and knowledge of public expenditure

  10. E-Procurement in Portugal Public Procurement Portal • Public Procurement Portal: www. base.gov.pt • The entered information is analyzed and will support the development of studies and statistical analysis (for instance the annual statistical report for EC) • Global View

  11. E-Procurement in Portugal Public Procurement Portal Global Vision All the Public Administration Entities that are covered by the CPC range Entities that provide support services (INCM, AMA, CEGER, Tribunal de Contas, IGF, DGAEP, IRN…) Those that are certified by the responsable Entity Related information systems that depend on information recorded on BASE – OOP, SIG e CAF Entities that report sanctions (CAF, InCI e CACMEP)

  12. E-Procurement in Portugal Public Procurement Portal • Public Procurement Portal: www. base.gov.pt • Electronic platforms - the means or computer application where, in a fully electronic, dematerialized, results of the processing procedures for the formation of a public contract • Public procurement can only be carried out on electronic platforms certified by the CEGER (Center for the Management of Government Information Network) • The interconnected platforms should send to the Information System, information about competitors and the public contract to be awarded. • The pre-contractual phase is thus supported by electronic platforms

  13. E-Procurement in Portugal Public Procurement Portal CertifiedElectronicPlatforms

  14. E-Procurement in Portugal OOP - Observatory of Public Works • 2. OOP - Observatory of Public Works : http://oop.inci.pt • The OOP is an Internet portal dedicated to Public Work Contracts • http://oop.inci.pt • Receives information from BASE • Is a valious instrument for analyzing the public works sector • Provides important reports • Helps on the conduction of public policies for the public works sector

  15. E-Procurement in Portugal OOP - Observatory of Public Works OOP provides information on the entire lifecycle from the contract … till the work is done It is a powerful instrument for public administration and citizens to monitor public works, allowing to detect differences on time and money

  16. E-Procurement in Portugal Information system in numbers 3. Information system in numbers

  17. E-Procurement in Portugal Information system in numbers Information system in numbers

  18. E-Procurement in Portugal Future Vision 4. Future vision • Legal framework changes (outside the direct domain of control by BASE stakeholders, legal changes are a constant fact of life! )) • Information system improvement (systemic capability that is mostly under the direct domain of control by BASE stakeholders! ) TwoTypesofchanges • These attributes are taken into account in the new BASE IS architecture

  19. E-Procurement in Portugal Future Vision Legal framework changes - National context - for improve the control and reduce de expenses - European context - directives revision and updates

  20. E-Procurement in Portugal Future Vision LifeCycle

  21. E-Procurement in Portugal Future Vision Governance

  22. E-Procurement in Portugal Future Vision

  23. E-Procurement in Portugal Future Vision • 2012 • New Portal – New technology • More information available for public searches • More sofisticated searches tools • More automatic registation processes • More validation rules

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