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Purpose of a Site Visit Observe the DCANP funded program “in action” to ensure effectiveness.

TANF (Fatherhood and Healthy Marriage) Grantee Training August 30, 2011 Alabama Department of Child Abuse and Neglect Prevention Children’s Trust Fund. Purpose of a Site Visit Observe the DCANP funded program “in action” to ensure effectiveness.

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Purpose of a Site Visit Observe the DCANP funded program “in action” to ensure effectiveness.

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  1. TANF (Fatherhood and Healthy Marriage) Grantee TrainingAugust 30, 2011Alabama Department of Child Abuse and Neglect PreventionChildren’s Trust Fund

  2. Purpose of a Site Visit Observe the DCANPfunded program “in action” to ensure effectiveness. Ensure the program is implemented as described in the PY 2010-2011 Grant Application/ 2011-2012 Continuation. Provide technical support. Provide feedback to funders, elected officials, Federal Government, and DCANPBoard.

  3. Who needs to be there? • Grantee’s Program Manager and other program personnel. • Financial Personnel. • Executive Director for initial/exit conference. • Any interested Board Members. • Person responsible for UA-SW data reporting.

  4. Federal Funds • TANF: Temporary Assistance to Needy Families, US Dept. of Health and Human Services, in partnership with State DHR (Fatherhood/AFP Programs & Healthy Marriage).

  5. Please see Site Visit Report (Form SVR-1)

  6. Page 1

  7. Page 1 • Contract number: Obtain a copy of your contract(s). Use contract number on allcommunications, especially email (subject line). Example: TANF 2012-101

  8. Page 1 (continued) • Fiscal Agent? • The entity responsible for receiving and disbursing funds. (DCANPBoard may limit use of fiscal agent for a specified number of years) • Board Stipulations: Do you know your time frame to meet stipulation(s)? DCANPBoard stipulations must be met by deadline or within a time frame approved in writing. (All grantees have contract stipulations!)

  9. Changes - Page 1 • Division Director: CORRECTIVE ACTION REQUIRED • Was previous year’s SVR-1 reviewed?: Yes No •  List all recommendations noted: ______ •  List all corrective actions: ________

  10. Page 2 • I. Program Description • Program Goals: • Observation Comments:  • Compliance with Goals: •  Proposed Number of Individuals Served: • Number of Individuals Served YTD: •      B. If program implemented differs from the program proposed in the Grant Application, fully explain: • Any changes must be approved by DCANP Division Director

  11. Pages 2 - 3 • Mandated participation (courts, DHR, JPO, etc.) • Non-mandated participation. • Attendance – current and historical (sign-in sheets). • C. Recruitment, Retention and Follow-up. • Follow-up from 2010-2011 Site Visit Report (Corrective Action Plan signed by Board Chair)

  12. Page 3 continued • II. Program Information A. Program Name: ________________ B. Curriculum/Curricula Used: _____ • Is the curriculum evidence-based? Yes No • Is the curriculum the same as listed in the original application? Yes No • Is the curriculum age appropriate for the identified target population? Yes No •  Recommendations:     

  13. Page 3 continued • III. Program location • Consistent with contracted location • What day/time is the program conducted? • Changes? Notify your field director

  14. Page 4 -5 • Confidentiality – written policies • Files/Records • Participants • Mandatory Reporting • Statue 26-14-3 Mandatory Reporting: “Any mandatory reporting or other person called upon to render aid or medical assistance to any child, when the child is known or suspected to be a victim of child abuse or neglect, shall be required to report, OR cause a report to be made of the same, orally, either by telephone or direct communication immediately, followed by a written report, to a duly constituted authority. “ • Contact DCANP for Technical Training • You are a mandated reporter! • Parental consent/minors - attach copy of policy to SVR-1

  15. Page 5VII. Volunteers • Duties/assignments • In-kind Services (RFP Page 14): • $20.85 non-professional work • Professionals contribute time at their local market rate (example: Psychologist at $80/hr.) • Sign-in sheets (what to include - date, signatures, total hours, etc.)

  16. Pages 5 - 6 • VIII. Non-profit Status • IRS Form 501 (c) (3): • Does the address on the letter reflect the current location? • Is copy legible? • 1 (877) 829-5500 (must be officer and know FEIN, address, and organization name) • Board Information: • minutes (where are they secured?) • when are meetings held? • board attendance • paid members? relatives? • Current Board List and contact information

  17. Page 6IX. PR/Marketing/Fundraising • DCANPlogos: include on all printed materials paid by DCANPGrant. • available on DCANPweb site (DHR logo for TANF programs) • Official COA available. Written request required. • Grantee participation in child abuse and neglect awareness programs (Blue Ribbon Campaign, Shaken Baby Syndrome/AHT, CTF/Realtors tag, Pinwheels for Prevention, etc.) • Fundraising (funds other than Government grants)

  18. Page 7

  19. Page 7 Required Background Checks • All employees and volunteers having direct contact, care/treatment, or custodial responsibility with children eighteen years of age or younger, as per Alabama Department of Child Abuse and Neglect Prevention (DCANP) – Children’s Trust Fund policy, must have a national criminal background investigation completed prior to working directly with a child under the age of eighteen.  Minimum requirements include: •      -National Criminal Search •      -National Sex Offender Report •      -OFAC Report •      -Alabama Statewide Search •      -Social Security Trace Hawk • The estimated fee for the national criminal background check is $14.00 - $16.00 per individual.  A grant applicant will include funding for each background check in the proposed budget under the line of “Background Check”.

  20. Background Checks continued • Copy of background check results reviewed during site visit. • The fee for the nationwide criminal background check is approximately $15.00 per individual. • You select the company • Cash and In-Kind Match

  21. Cash and In-kind Match Page 8

  22. Pages 9-10 Please complete and sign before the site visit.

  23. REALTORS® For ChildrenTask Force

  24. Public Awareness and FundraisingI-65, Exit 205

  25. Need additional information?CHECK THE WEBSITEWWW.CTF.ALABAMA.GOV

  26. Remember… ..include your contract number on ALL correspondence.

  27. Finally • All Programs MUST start within 30 days after contract execution unless a later date has been approved in writing by your DCANPDivision Director.

  28. How to Contact DCAP: EMAIL: staff@ctf.alabama.gov Phone: (334) 242-5710 Fax: (334) 242-5711 www.ctf.alabama.gov

  29. Questions

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