Cal Poly’s Campus Fee Advisory Committee

1. Cal Poly’s Campus Fee Advisory Committee An Overview: University Fees & the Campus Fee Advisory Committee (“CFAC”)

2. Overview Outline • Fees • Definition & Authority • Executive Order 1054 • Classification • CFAC • Purpose & mission • Administration • Referenda / Alternative Consultation Process

3. What do we mean by “fees”? • Payments due to the University by individual students, or on behalf of individual students. • Exclusive of refunds, vendor payments, interest earnings, royalties, and gifts. • Exclusive of non-student payments for rents, licenses, and leases. • Exclusive of campus recharge programs.

4. Flow of Authority

5. Flow of Authority (cont.) • Board of Trustees: Resolution and Rules • Undergraduate Tuition Fee, Non-Resident Tuition, Application fee • CSU Chancellor: Executive Order • Establish new campus-based fees • President: • Adjust mandatory campus-based fees • Establish & Adjust certain campus-based fees • Collective Bargaining Agreements

6. Exec. Order No. 1054 • Effective January 14, 2011 • Maintains Campus Fee Advisory Committee • Change the terminology from “Fee” to “Tuition” • Continues practice of seeking the advice of the campus fee advisory committee combined with student referenda and/or alternative consultation processes for mandatory student fees • Maintains the five categories of Fees • Maintains the authority for the establishment and/or adjustment of certain fees depending on category • Continues reporting requirements for all student fees

7. Fee Categories • Category I: Systemwide mandatory fees. Fees that must be paid to apply to, enroll in, or attend the university or pay full cost of instruction. • Undergraduate Tuition Fee (formerly State University Fee) • Non-resident tuition • Professional Program Fee • Application Fee • Category II: Campus mandatory fees. Fees that must be paid to enroll in or attend the university. • Academic Fee / Cal Poly Plan Fee • Health Services Fee • IRA Fee • ASI Fee • University Union Fee (UU, rec center, and sports complex) • Facility Fee (health center) • Campus Services Card

8. Fee Categories– Cont’d • Category III: Miscellaneous course fee. Fees associated with a state supported course for materials and services used in course instruction. • Category IV: Fees other than Category II or III paid to receive materials, services, use of facilities, fees resulting from dishonored payments, late submissions, misuse of property, or security deposits. • Off-campus Study Abroad programs • Commencement • Thesis binding • Testing • Category V: Fees paid to self-support programs such as Parking, Housing, and Continuing Ed • Housing License • Parking permits • Continuing Ed courses

9. Campus Fee Advisory Committee - Role • The role of the Campus Fee Advisory Committee is to advise the president on Category II fees • Advisory vs Oversight • Scope of committee limited to advisory role in establishment and/or determination of Category II fees. Implementation and oversight responsibility of campus administration • Receive in advance of implementation. • Advise on referendum or alternative consultation. • Information vs Advisory • President has authority to adjust Category III miscellaneous course fees within a prescribed range • Category IV and V fees may be established and/or adjusted by the President. • The Fee committee will be advised of such action.

10. Campus Fee Advisory Committee – Administration • ASI President and VP Admin & Finance preside as voting members & co-chairs of the committee and act as back-up for the other throughout the year • VP Admin & Finance schedules the meetings and co-chairs meet prior to scheduled meeting to set agenda and distribute material • A quorum exists if at least one co-chair is in attendance and at least three voting members are present • Total of seven voting members

11. Fee Referendum Process • An advisory student referendum may be conducted by the University or ASI as determined by the President • Provided minimum requirements of EO 1054 are met, elections are governed by the policies and guidelines of the organization conducting the referendum (University guidelines vs. ASI guidelines) • University has delegated the supervision of the election process to the Vice President for Student Affairs • VP for Student Affairs responsible for administrative oversight of elections

12. Fee Referendum Process CFAC’s Role • Advise on Election Date • Prepare objective statement including financial analysis (staff) • Solicit & review Pro / Con statements for inclusion in voter pamphlet • Advise on ballot language for OGC (Office of General Counsel) review and approval • Issue voter pamphlet, ballot, and other information

13. Fees Web Sitewww.fees.calpoly.edu • Quick Links on Cal Poly’s Current Students home page • Fees and Payment Info • Fee Policies • Executive Orders, Policies – Referenda, Alternative Consultation, Campus User & Penalty Fees • CFAC Info • Background, Minutes, Members • Fee and Payment Schedules • Current fee amounts, MCF, historical fee data