ERP Products by JD Edwards

1. ERP Products byJD Edwards Guided By: Presented By: Mr. Archit Ojha Chinky Lokwani Monisha Navlani Shikha Bangeria

2. Contents • What is ERP? • JD Edwards Overview • Implementation example of JD Edwards in KS Oils Ltd • Case Study- Dong Kuk Steel

3. What is ERP? • Attempt to integrate several data sources and processes of an organization into a unified system • The two key components of an ERP system are a common database and a modular software design • Modular software designs link into the common database, so that all of the information between the departments is accessible in real time • To facilitate the flow of information between all business functions inside the boundaries of the organization • Manage the connections to outside stakeholders

4. Modules in ERP • Manufacturing • Supply Chain • Financials • Customer Relationship Management (CRM) • Human Resources • Data Warehouse • Management and Decision Support System

5. Advantages of ERP • Streaming and distribution of geographically scattered enterprise wide information across all the functional units of a business house • Provides the management with a comprehensive overview of the complete business execution- influencing their decisions • Performance increase, workflow synchronization, standardized information exchange formats, global decision optimization, speed enhancement • Example: The financials can coordinate with the procurement team to plan out purchases as per the availability of money

6. Disadvantages of ERP • Customization of the ERP software is limited • ERP systems can be very expensive • ERPs are often seen as too rigid and too difficult to adapt to the specific workflow and business process of some companies—this is cited as one of the main causes of their failure • Once a system is established, switching costs are very high for any one of the partners (reducing flexibility and strategic control at the corporate level) • The system may be too complex measured against the actual needs of the customer

7. J.D. Edwards • J.D. Edwards World Solution Company was founded in March 1977 in Denver, Colorado by Jack Thompson, Dan Gregory, and Ed McVaney • Purchased by PeopleSoft, Inc. in 2003 which, in turn, was purchased by Oracle Corporation in 2005 • Three generations of ERP software 1. World 2. OneWorld 3. EnterpriseOne

8. Three roles in JD Edwards ERP • JD Edwards comprises three basic areas of expertise 1. Functional Business Analyst -an expert on one or more of the JDE modules, financials, manufacturing, operations, transportation, sales and other areas 2. Developer/Programmer -translate the business requirements as identified by the functional people above into code and programming 3. Technical/CNC -cover including, installation, upgrades, updates, change management, system administration, security etc

9. EnterpriseOne: Overview • “Integrated applications suite of comprehensive ERP software that combines business value, standards-based technology, and deep industry experience into a business solution” • Highly customizable, component based ERP software package built with latest Internet technology • Designed exclusively for large-sized mid-market businesses • From work orders, engineering change management and production scheduling to estimating, material requirements planning and capable to promise calculations, everything we need for streamlined manufacturing • Comprehensive, flexible and fully integrated business solution • Can be easily adapted to fit any businesses exact requirements

10. Key Features • Provide accurate, profitable real-time delivery commitments • Reduce quoted order lead times with accurate Available-to-promise and capable-to-promise visibility • Increase profitability by considering multiple fulfillment option and their profitable-to-promise visibility • Reserved allocation for key customers or customer groups • Reserved allocation for finished goods, capacity or key material with “use it to lose it” cutoffs • Proximity searching for closest potential sourcing location to the customer. • Real-time transaction updates from JD Edwards EnterpriseOne ERP to ensure promises are based on current information

11. Products • Asset Lifecycle Management • Customer Relationship Management • Financial Management • Food and Beverage Producers (Agriculture) • Human Capital Management • Manufacturing and Engineering • Order Management • Project Management • Real Estate and Home Construction • Supply Chain Planning • Supply Chain Execution (Logistics) • Supply Management (Procurement)

12. Food and Beverage Producers Application • These applications integrate with your supply chain, financial, and human resources operations to help realize efficiencies throughout your business, and respond more quickly to your changing environment • provide real-time information that covers the entire crop-to-product, block-to-bottle cycle • gain increased visibility and improved productivity

13. Blend Management • Oracle's JD Edwards EnterpriseOne Blend Management is a Web-based system that automates all aspects of your blended product manufacturing, improving operational efficiency and effectiveness. • Integration with your accounting, human resources, and distribution systems increases visibility throughout your entire operations. • Identify weighted averages and maximum and minimum values for each component of the blend • View the current blend lot in a vessel, as well as planned lots for future operations, and a history of lots from completed operations

14. Grower Pricing and Payments • EnterpriseOne Grower Pricing and Payments enables you to create and manage contracts with your growers • Track contract terms with renewal extensions, quality terms, action date table, and contract clauses • Create advanced pricing relationships with minimum/maximum prices, matrix pricing, and pricing based on quality terms • Establish detailed settlement processes, incorporating schedules, payments, penalties and bonuses, and vouchers

15. Grower Management • Oracle's JD Edwards EnterpriseOne Grower Management lets you quickly access data about crop and harvest identification for each block of land. • Maintains historical records, track operational costs, and maintain harvest estimates for supply planning. • From pre planting to post-harvest cleanup, all farming activities more efficiently managed.

16. Implementation of EnterpriseOne in KS Oils Ltd • A leading edible oil company situated in Morena • Need for implementation - create value for shareholders -trim operating costs -improve efficiencies -maneuver the resources of the organization to meet business priorities -financial professionals need instant access to crucial information about revenues, profits, and cash flow—information that once was not accessible until period end

17. ImplementationModel • Oracle Partner SYSTIME Computers Systems Ltd. implemented JDE for KS Oils • The development model for JD Edwards EnterpriseOne is the SDLC • This model has the following activities:- • Define • Analyze • Model • Configure • Go live • Refine 

18. Implementation Model

19. Hardware • ENTERPRISE SERVER -2 clustered JD ES in KS Oils KSODB4 and KSODB2. • DEVELOPMENT SERVER -1 JD DS in KS Oils KSODS • WEB SERVER -1 JD Web Server in KS Oils KSApp • BACKUP SERVER -1 JD backup Server in KS Oils KSBack • STORAGE -Storage Area Network(SAN) - 1 terabyte

20. Software • JD Edwards EnterpriseOne- 8.12 • JD Edward Tools- 8.97 • Database- Oracle 10G 10.2.0.4.0 • OS used- HPUX version 11i.23 • Web server- Oracle Application Services

21. Report development process • Business head provides requirement • Core Users analyze requirement • Generation of functional specs • Development team develops report • Development(DV) • Prototype(PV) • Qualitative Analysis(QA) i.e testing by Core Users • Signoff by business head • Production • Available to End user

22. Modules implemented • Financial Management Suite • General Accounting • Inventory • Purchase Management • Manufacturing Management • Sales Order Management

23. Advantages

24. Flexible And Reliable Functionality For A Changing Business World • To access the need online anytime, from anywhere • Centralized financial and non financial information simplifies reporting and maintains the comprehensive audit trails necessary for year-end reporting • Managers have access to the whole financial picture, so they can see where and how they can support our organization’s business practices.

25. General Ledger: Respond Quickly To Change • JD Edwards World General Accounting is designed to adapt the changes and grow with our business. • By adding and changing codes in the General Accounting system, update the chart of accounts without manual renumbering and massive data conversions. Complete financial data is summarized to the new reporting structure and currency without losing our general ledger history. • This built-in flexibility allows we to quickly react to changes and grow our business while preserving our data integrity

26. Capital Asset Management • JD Edwards World Fixed Assets gives we the functionality we need to track and analyze information about our assets • Integration among such functions as accounts payable, accounts receivable, general ledger, equipment management, purchasing, and capital budgeting simplifies asset location, tracking, maintenance, and accounting • important decisions related to the purchase, use, transfer, and disposal of our assets

27. Case Study- Dong kuk steel • Industry: Industrial Manufacturing • Steel manufacturing company, headquarters in south Korea • Annual Revenue: US$7.89 billion • Employees: 1,914 • Founded in 1954 • manufactures steel plates for shipbuilding (tankers, bulk carriers, and LPG and LNG carriers); bridges, buildings, and steel structures; oil pipelines and boilers; and machine parts • produces three million tons of crude steel and 5.6 million tons of steel products a year • four plants in Korea and one in Brazil

28. Issues • need to reduce paperwork, which usually comprises 60% to 70% of administrative tasks in DongKuk Steel • to reduce resource waste and the chance of data leaks. • Need to establish a central document management system to enable communication • institute paperwork reform to renew the culture and capability of the organization and transition to a smart, ‘mobile’ office

29. Implementation • Oracle Products & Services: Oracle Web Logic Server, Oracle Universal Content Management, Oracle Database, Oracle Advanced Compression, Oracle Advanced Security, Oracle Real Application Clusters • Oracle Partner: DK UNC • Implemented a centralized document management system based on Oracle Universal Content Management, company documents were turned into intellectual assets and created an effective monitoring system to prevent these assets from being leaked. This led to real-time multilateral collaboration and a 24-hour ‘mobile’ office

30. Implementation • In 2006, launched the first stage of its Management Reform project • involved standardizing data and implementing an ERP system to streamline and integrate manufacturing and resource management processes • second stage of the reform project required documents, images, and multimedia data to be consolidated in a central repository • selected “Oracle Universal Content Management “to build a document management system

31. Key Benefits

32. 1. Streamlined Document Management • deployed Oracle Universal Content Management to build a system that manages the entire document lifecycle, from generation, review, and approval to searching, storage, archiving, and disposal • In the past, multiple copies of the same document were stored on individual PCs, making it impossible for staff to know if they were modifying the latest version. Now, a single master copy is stored on the document management system for staff to review and amend • This has eliminated version control issues, enabled real-time collaboration between staff, and improved efficiency • When an employee resigns, changes to a different role, or is transferred to another department during an internal restructure, the handover of documents can be completed by a simple change of ownership notification in the document management system.

33. 2. Collaboration Improved • The ease at which documents can be shared has increased the use of corporate content and improved collaboration across the organization • Instead of relying on e-mail and phone calls to communicate, staff can view documents in real time with colleagues in other offices, as well as share content from wikis and blogs • It also believes the registration of documents as assets in the document management system will rise from 60% to 99%

34. 3. Cut Search Time by 83% • In the past, the document search system was based on simple keyword matching and analysis of query terms for drafts saved on an individual notebooks or PCs, so it could take at least an hour to search for a document. • This unsophisticated way to locate documents often resulted in the wrong material being retrieved or long wait times • Oracle Universal Content Management offers a semantic function that enables the search engine to identify the meaning of a query and the user’s intention, ensuring the right document is retrieved each time. Search times have also been reduced by 83%.

35. 4. Document Security Enhanced • A digital rights management (DRM) security function developed by Oracle Partner DK UNC • The DRM function links with Oracle Universal Content Management to provide enhanced security and control of documents • The ‘locking’ function of the DRM also adapt to different application versions, ensuring continuous version control for all documents • The company also secured client server data to eliminate loopholes in the previous document security system • As a result, DongKuk Steel has minimized the risk of confidential business data such as product development designs and blueprints from being leaked outside the organization • Having successfully implemented the centralized document management system, DongKuk Steel now intends to explore further opportunities for knowledge-based management

36. Why Oracle? • DongKuk Steel was looking for a content management solution that could ensure the security of important corporate documents, from a vendor that could provide strong post-implementation support and transition management. • The company assessed solutions from local and overseas vendors, basing their judgment on stability, functionality, ease of implementation, and support. • The company selected Oracle Universal Content Management because it consolidates unstructured content from different systems for central management, and offers a secure link between the content and the database.

37. Thank You