How Can PVAAS Data Be Made Available to Your LEA?

1. How Can PVAAS Data Be Made Available to Your LEA? • FREE VOLUNTARY OPTION to submit an updated current enrollment student data file and/or GIEP student data file to the SAS EVAAS Team containing data on students currently enrolled in your Local Education Agency (LEA) in grades 4-11 in fall 2012 • Timeframe: LEAs have the option of submitting a currently enrolled data file and/or GIEP student data file to SAS, Inc. by any, or all, of these three different submission dates throughout the fall and winter months with the following deadlines: • October 18 • November 1 • December 1

2. Where do I find all necessary forms/files? The PVAAS login page: https://pvaas.sas.com

3. Necessary Form – Service Agreement What is it? Explanation that SAS Institute Inc. is providing a service for $0.00 • What does my district need to complete? • Accept the $0.00 charges and complete the “Customer” section on page 3. • Fax/email to contact information listed at top of form.

4. Necessary Form – Service Specification Form What is it? Explanation that SAS Institute Inc. is providing custom analysis reports for $0.00 • What does my district need to complete? • Provide contact information for an account to be created for uploading the data file. • Accept the $0.00 charges and complete the “Customer” section at the bottom of the page. • Fax/email to contact information listed at top of form.

5. What next? • Typically 24 hours after submitting both forms, SAS will provide a username to the designated contact person to access the secure upload site. • Directions on registering this account on the PVAAS login page in the “Upload Instructions” file • Start preparing the currently enrolled data file • Template for submission is at https://pvaas.sas.com

6. Preparing The Currently Enrolled Data File *If you have new students to the district, and are unsure of their previous district’s AUN and school building IDs, leave these fields completely blank.

7. Currently Enrolled Data Needed? • Each interested LEA should submit 10 data fields on each student as follows: • District/Charter School AUN in 2011-2012 • School Building 4-Digit ID in 2011-2012 • PAsecureID • Student First Name • Student Middle Initial (if available) • Student Last Name • Student Grade Level in 2011-2012 • District/Charter School AUN in 2012-2013 • School Building 4-Digit ID in 2012-2013 • Student Grade Level in 2012-2013

8. Preparing The GIEP Data File

9. GIEP Data Needed? • Each interested LEA should submit 8 data fields on each student as follows: • District/Charter School AUN in 2012-2013 • School Building 4-Digit ID in 2012-2013 • Student Grade Level in 2012-2013 • PAsecureID • Student First Name • Student Middle Initial (if available) • Student Last Name • GIEP Status in 2012-2013

10. Then what? • File submitted to SAS EVAAS by LEA • Required data in required format • Separate file for Currently Enrolled and GIEP • Keep as 2 separate files as indicated on slides 6 & 8 • Approx. 4 weeks later, PVAAS projections released to your LEA via the PVAAS website! • Support from IU PVAAS contact on understanding and use of PVAAS projections

11. Questions? • If you have submitted all forms but have not received account information, or experience issues when trying to upload the data file, contact: • Adam Armstrong at SAS, Inc. at adam.armstrong@sas.com • All other questions can be directed to the PVAAS Statewide Team for PDE at pdepvaas@iu13.org or 717-606-1911