Family and Community Engagement Budget Training FY2012

1. Family and Community Engagement Budget Training FY2012

2. Training Objectives Objectives: To gain a better understanding of parents and community members roles and responsibilities in the budget process To provide parents and community members an opportunity to learn about the budget process

3. In Your Folder: Training Materials: • PowerPoint • School and Community Input into the FY11 Budget Process (Guidance Document with Attachments) • Input Survey • Sample Budget Forum Agenda • Grid • Visual of the Budget Process • Partnership Assessment Tip Sheet • Selection of School Family Council Tip Sheet

4. Icebreaker • Computers: $ 1500 • Textbooks: $2000 • Instructional Supplies: $2000 • Additional Math Teacher: $8000 • After-school Program: $2000 • Transportation for Field Trips: $1500 • Custodial Supplies: $1200 • Parent Activities: $1500 • Attendance Monitor: $3000 • Social Worker:$ 6000 What are the priorities for your school? Imagine your school has $10,000 to spend next year in the areas listed below. In what areas would you spend your money? Talk with your neighbor for two minutes about what areas are most important to your school.

5. Icebreaker Let’s talk about the decisions you made and why? Just like real life budgets, school budgets have limitations. The amount of money a school receives is based on the number of students enrolled and only allows for SOME of the initiatives to be accomplished.

6. Consider This… Try re-creating the same budget you just developed with only$8,000.00

7. Discussion of Frequently Asked Questions (FAQs) • Fair Student Funding FAQs • Human Capital FAQs • Title I FAQs • Special Ed FAQs • Office of New Initiatives FAQs

8. Fair Student Funding: A Basic Foundation of Education Reform in Baltimore City

9. FY12 Budget Development – Key Dates

10. FSF III (FY11): Majority of District Funding Goes Directly to Schools FY11 Operating Budget - General Funds Expense ($ 000’s) Total Expenditures $1.077 Billion * School based expenditures also include school police, Special Ed Non-public placement tuition, and Special Ed contract teachers/specialists

11. Key Components of FY 2011 FSF III Base Enrollment Total Enrollment PreK Enrollment Self-Contained Enrollment Weights $1,500 per basic & advanced pupil, determined by entry cohort’s achievement and maintained until cohort’s transition to next grade band (K-5, 6-8, 9-12) Base Enrollment Dropout Prevention $750 per qualified high school student Students with Disabilities (SWD) Supplemental $641 per self-contained student LRE-Specific Allotment Dependent on special education students’ hours of service to encourage inclusion

12. FSF III Funding in Detail

13. Human Resources - Staffing • Staffing Considerations • Student Enrollment • Student – Teacher Ratios • Determined by the Principal and school community. • May add or reduce teaching staff in each academic area, consistent with established priorities.

14. Human Resources - Staffing • Staffing Considerations (continued) • Staffing Requirements (“must haves”) • Guidance Counselor or counseling services • Librarian (full or part time) • A Fine Arts program (Music, Art, Dance, Theater) • Principal Autonomy • Programs • Selection of teachers and para-educators in accordance with No Child Left Behind guidelines • Selection of support staff

15. Human Resources – Teachers • Teacher Selection • In accordance with “No Child Left Behind” all teachers must be Highly Qualified Highly Qualified Teachers = • Holds a professional teaching certificate - Standard Professional - Advanced Professional - Resident Teacher • Teaches within certification area

16. Human Capital – Principals • Principal Selection • City schools looks for visionary leaders with exceptional management and instructional leadership skills who can dramatically improve student achievement. Selection process includes parent and community engagement. Principal Requirements • Master’s degree or Master’s equivalent • Valid Maryland State Department of Education Advanced Professional Certificate with an endorsement as Principal/Supervisor or Administrator II or Eligibility for Resident Principal Certification - Teaches within certification area

17. Human Resources – Para-educators • Para-educator Selection • In accordance with “No Child Left Behind” all para-educators must be Highly Qualified Highly Qualified Para-educator = • Has completed a minimum of 48 college credits OR • Has a high school diploma and has passed the Para Pro Assessment Examination with a passing score of 455

18. Incorporating Parents and Community into the Budget Process (Guidance #303) Hold a Community Budget Forum prior to budget submission Engage stakeholders to provide ongoing input before budget is submitted Hold a Community Budget Review within two weeks of budget submission Have Advisory Team and School Family Council submit Budget Feedback Surveys following Community Budget Review

19. Community Budget Forum 1. Principal and Advisory Team meet to plan for Community Budget Forum 2. Principal and Advisory Team host Community Budget Forum and collect feedback from the school community

20. Community Budget Forum • Should be co-hosted by Principal and Advisory Team • Must be well publicized and documented (SANE) • Sample Agenda: • Introduction of Advisory Team and School Staff • Review School Profile and Data • Review FY11 Budget and Priorities • Discuss FY12 Budget and Priorities • Discuss Potential Partnership Opportunities/Needs • Identify Next Steps • Have Participants Complete Evaluation

21. Discussing Partnership Priorities • New for FY 12 budget planning process • Purpose: To identify partnership priorities as a strategy for leveraging additional support for the school. • Definition: • A partnership is a mutually supportive relationship between a school and a group (e.g. business) in which the partners commit to specific goals. • The term “partnership” almost always refers to relationships that do not require schools to pay for products or services. However, the term may be applied if the school pays the vendor or paid contractor a small amount but the value of products or services greatly exceeds the cost to the school.

22. Discussing Partnership Priorities • Partnership Priorities in the Budget Process • Input from school community • Solicit ideas from support groups (e.g. School Family Council, organized parent group) • Survey those connected to the work of the school (e.g. staff , parents , volunteers, students, alumni) • During the Community Budget Forum (reflected as an agenda item) • Planning • Use the School Performance Plan • See guidance attachment: “Tips for Discussing Partnership Priorities” • Consult the Family and Community Specialist assigned to school • Articulation in the Principal’s Budget Tool • Required on the Family and Community Engagement section • Links to district online Partnership/Volunteer System • Principals will receive an email with username and password to access

23. Discussing Partnership Priorities Sectors Resources

24. Principal Submits Budget Principal continues to solicit budget feedback from Advisory Team and school staff and submits budget to Executive Director

25. Community Budget Review Within two weeks of the budget being submitted a Community Budget Review must be held at a School Family Council meeting

26. Initial Feedback 1. The Advisory Team identifies one member to complete the initial budget feedback form following the Budget Review meeting. 2. The School Family Council chair is responsible for completing an initial budget feedback form following the Budget Review meeting. Feedback forms must be completed within three days of the Community Budget Review

27. Budget Review and Approval Budget sent to CEO for approval Budgets and feedback forms are reviewed by the Executive Directors The Advisory Team and the School Family Council will complete a second Budget Feedback form Budget needs substantial changes Principal calls a second Community Budget Review

28. Annual Meeting Final budget reviewed again at Annual Meeting in early Fall 2011

29. Enrollment Adjustment • 1. After school receives its budget adjustment based on enrollment the Principal shall notify the school community • 2. If the budget adjustment is substantial the Advisory Team and School Family Council must complete an Enrollment Adjustment Feedback form

30. Thank you for your participation! For Questions and Comments, Contact the Office of Partnerships, Communications and Community Engagement Baltimore City Public Schools (410) 545-1870