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MI-WIC Release 6.0 Webcast April 3 , 2014

MI-WIC Release 6.0 Webcast April 3 , 2014. Laurie Perrelli Regina Poole. Release 6.0. Date Changed FROM Thursday April 10 th TO Thursday April 17 th D ue to moratorium on system changes Friday April 18 th – Release available in clinics. Content of Release 6.0.

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MI-WIC Release 6.0 Webcast April 3 , 2014

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  1. MI-WIC Release 6.0 WebcastApril 3, 2014 Laurie Perrelli Regina Poole

  2. Release 6.0 Date Changed FROM Thursday April 10th TO Thursday April 17th • Due to moratorium on system changes • Friday April 18th – Release available in clinics

  3. Content of Release 6.0

  4. Maternal Smoking Risk Assignment Risk 37101 Maternal Smoking Currently the system assigns this risk to all PG, BE, BP, NPP that answer the question: “How many cigarettes do you smoke on an average day now?” • Number of cigarettes per day (1 – 96) • 97 or more cigarettes per day

  5. Risk has not been assigning if quantity is unknown

  6. Will begin assigning risk for unknown quantity with Release 6.0

  7. Time Study History • System changes made to address pulling of past Time Study Reports for the purpose of comparing an agency Time Study data from year to year • Currently the most recent salary information and 100% NE or BE information is pulled into the report, no matter what year it is run for

  8. Staff Information Screen Changes 100% NE and 100% BF moved from main screen to the “Staff Salaries” button pop-up

  9. Validations • System will not allow two rows in the Staff Salaries grid with the same Effective Date • System will not allow removal or editing of a row in the grid unless it’s the Same Day it was added • When a Time Study Report is run, data is pulled for the report from the most recent row in the grid for the corresponding Fiscal Year of the report

  10. Time Study Questions For Time Study questions contact Joyce Bryant, WIC Consultant: • (517) 335-8943 • bryantJ5@michigan.gov

  11. Restriction of scheduling of children over Age 4 • Currently the system allows an existing infant or child category client that is five years or older to be scheduled an appointment, marked attended, and have Client Info screens updated. • The system then prohibits Save on the Certification Action screen with the message “The category selected does not match the age of the client”.

  12. Restriction of scheduling of children over Age 4 • Audit issue - Federal Regulations only allow children to participate in the WIC program through 4 years of age • Efficiency issue Appt reminder sent Child brought in Staff may begin the cert process

  13. System Validations Implemented: • For a Male client that is greater than or equal to age five, do not allow an appointment to be scheduled. • For a Female client that is > age 5, with a Scheduling Category that is NOT a PG, NPP, BP or BE, do not allow an appointment to be scheduled. • For a Female client that is > age 5 and < age 10, with a Scheduling Category that IS a PG, NPP, BP or BE display an alert that asks “The applicant <last name, first name> is less than 10 years old”. Do you want to save?” with OK and Cancel options. • For a Female client that is > age 10 with a Scheduling Category that IS a PG, NPP, BP or BE, allow the appointment to be scheduled.

  14. BUG FIXES

  15. 2014 MI-WIC Release Dates April 10/11 17/18 August 14/15 December 11/12 • WIC E-Notice sent • Letter sent to Health Officers

  16. Food Package Changes Targeted for 5/5/14 • Fresh fruit and vegetable benefit for child packages increase to $8 per month • Dangling quart packages – implement the odd/even rule (will change BACK to ½ gallon every other month) • Refer to E-Notice #2014-35 sent March 27th

  17. Increase in fresh fruit and vegetable benefits for children • WIC Final Food Package Rule released by USDA on March 5, 2014 • Includes mandatory increase of cash value benefits (CVB) for children from $6 to $8 per month • The plan is to make the change effective with benefits that have a start date of May 5th • So the increase will be gradually phased in for clients over May and June depending on their benefit start date

  18. Change Dangling Quart Food Packages Implement the Odd/Even Rule • Michigan had implemented this initially, USDA considered it over-issuance within a month • For cost-containment purposes, USDA has now directed to resume the ½ gallon milk every other month instead of 1 quart monthly

  19. These Food Packages will be revised to replace 1 quart milk every month to ½ gallon milk every other month • C1 MAX(Whole Milk) and C1 MAX (Whole Milk/Infant Cereal) • C2/C3/C4 MAX (Lowfat Milk) and C2/C3/C4 MAX (Lowfat Milk/Infant cereal) • NPP MAX (Lowfat Milk), NPP MAX (Whole Milk) and NPP MAX (Lowfat Milk/Infant cereal) • PG/BP MAX (Lowfat Milk), PG/BP MAX (Whole Milk), PG/BP MAX (Lowfat Milk/Infant cereal)

  20. Custom Packages The packages targeted for revision (listed in slide 24) that have been customized: • Will automatically have the customized food package ended when this change is implemented • The next time benefits are due to be issued, staff will need to re-assign a customized food package

  21. Lactose Free Milk Packages In addition: Lactose Free Milk Packages with an odd number of quarts will be revised to provide an even number of quarts every month (i.e., a food package with 13 quarts will provide 14 quarts during odd months and 12 quarts during even months).

  22. Questions?

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