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MRM Region 2010 Leadership Conference Bismarck/Mandan Chapter

MRM Region 2010 Leadership Conference Bismarck/Mandan Chapter. Instructions: Insert applicable information on each slide as requested. Delete the slides for any month that your Chapter did not hold a meeting.

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MRM Region 2010 Leadership Conference Bismarck/Mandan Chapter

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  1. MRM Region 2010 Leadership Conference Bismarck/Mandan Chapter

  2. Instructions: Insert applicable information on each slide as requested. Delete the slides for any month that your Chapter did not hold a meeting. NOTE: THERE IS A SLIDE FOR RECORDING YOUR ALL DAY/SPRING SEMINAR INFORMATION WHICH SHOULD BE USED IN LIEU OF THAT MONTLHY SLIDE. Keep it at a HIGH LEVEL SUMMARY. For your chapter presentation, select the THREE slides you want to share with the group : a challenge, a success and a Board choice. You will only have 20 minutes to present/answer questions. Please limit pictures within the PPT – sizes can cause difficulties of PPT transport through email.

  3. Chapter Membership • 2009-2010 Chapter President: Tracy Smith • # of Members – Beginning of Year: 18 • Current # of Members: 19 • Chapter Size Category: Small • Membership Goal for 2009-2010: 20 • Recruiting and Contacting – methods: Invited members from the 099 list, past seminar participants, past meeting invitees, chamber list members, etc. to the seminar and our 25th Anniversary Celebration. Sent seminar brochure – no additional contacting. Mentioned applications and ARMA membership benefits at the seminar. • Chapter volunteers – recruiting, involvement (activities): none (BOD) • What months and day of the month do you hold educational meetings: Second Tuesday of every month (noon) • Methods of communicating with members: Starting using Outlook Calendar invites for monthly meetings – works well!

  4. Board of Directors • # of Members: 6 • Types of Positions: • Elected Officials: President, Vice President, Secretary, Treasurer, Board of Director/Outgoing President, and Board Member at Large) • Appointed Officials: N/A • Meetings (how often and method i.e. in person, conference calls): Once/month – First Thursday of each month – in person • What was Good about your BOD: Have a diverse background (Vendors, Government, and Utilities), willing to do what takes to keep chapter going. • What Challenges did your BOD face: Getting new volunteers for the BOD, and new members. • Board Transition of Members – at end of year:2 year terms (will transition in July 2011). • Recruiting/Succession planning methods: same BOD for years.

  5. September 2009 • Meeting Date: 9/13/2009 • Time of Day: 12:00-5:00pm • Attendance #’s: Member = 6 Non-Member = 2 • Topic: 2nd Annual Golf Tournament and Picnic • Location: Mandan Legion Park-Shelter #1/Municipal Golf Course (next to park)

  6. October 2009 • Meeting Date: 10/13/2009 • Time of Day: 12:00-1:00pm • Attendance #’s: Member = 10 Non-Member = 2 • Topic: MER Conference Webinar - Managing Wikis, Blogs, and Instant Messaging. • Speaker: Alan Andolsen, CMC, CRM – President Naremco Services, Inc • Location: ITD - Conference Room A

  7. November 2009 • Meeting Date: 11/6/2009 • Time of Day: 6:00-10:00pm • Attendance #’s: Member = 6 Non-Member =4 • Topic: 25th Anniversary Celebration • Speaker: Mrs. Giggles/Lynette Momerak • Location: Bistro Restaurant • Comments:

  8. December 2009 • Meeting Date: 12/8/2009 • Time of Day: 12:00-1:00pm • Attendance #’s: Member = 5 Non-Member = 2 • Topic: ARMA Webinar - GARP Overview (Brief) • Speaker: ARMA/Tracy set up • Location: Capital Bldg – Peace Garden Conference Room

  9. January 2010 • Meeting Date: 1/12/2010 • Time of Day: 12:00-1:00pm • Attendance #’s: Member = 10 Non-Member = 2 • Topic: Identity Theft – Protecting Yourself Against and Recovering From • Speaker: Bernie Harsche, Counselor – The Village Consumer Credit Counseling • Location: MDU Building, 400 N 4th Street, Bismarck, ND

  10. February 2010 • Meeting Date: 2/9/2010 • Time of Day: 12:00-1:00pm • Attendance #’s: Member = 10 Non- Member = 2 • Topic: Tour - Germans from Russia Heritage Society • Speaker: Rachel Schmidt, Office Manager • Location: GRHS Bldg., 1125 West Turnpike Avenue, Bismarck, ND

  11. March 2010 • Meeting Date: 3/9/2010 • Time of Day: 12:00-1:00pm • Attendance #’s: Member = 7 Non-Member = 1 • Topic: Topic: ARMA Webinar - Transparent Records Management • Speaker: ARMA/Tracy set up • Location: DOT Bldg. – Conference Room

  12. April 2010 • Meeting Date: 4/8/2010 • Time of Day: All day seminar (8am-4:30pm) • Attendance #’s: Member = 11 Non-Member = 15 • Topic (am): GARP- by Nick DeLaurentis, ARMA International – President Elect • Topic (pm): Cloud Computing - by Chris Flynn, UND Records Manager • Location: Kelly Inn/Minervas

  13. May 2010 • Meeting Date: 5/13/2009 • Time of Day: 12:00-1:00pm • Attendance #’s: Member = 7 Non-Member = 1 • Topic: Demonstration of BPS District – Promethean ActivBoard Technology • Speaker: Jenny Wills, Technology Coach, BPS • Location: Hughes Education Center – 806 N Washington Street, Bismarck, ND

  14. June 2010 • Meeting Date: 6\24\2010 • Time of Day: 6:30 pm – 8 pm • Attendance #’s: ? • Topic: Family Style Cookout • Location: Sertoma Park Shelter #5

  15. All Day and/or Spring Seminar • Meeting Date: April 8, 2010 • Time of Day: 8 am to 4:30 pm • Attendance #’s: 11 members and 15 non-members • Topic: G.A.R.P. & Cloud Computing • Speaker: Nick DeLaurentis, and Chris Flynn • Attendee Fee Structure: Member $100, Non-Members $125, and Student/Group (3+) Rate $75 per person • Vendor Involvement/Support – 4 vendors • Fee Structure $50/sponsorship, $200/booth

  16. Special Projects • Community Involvement – charities, services etc.: Community Shredding Day with Records Keepers • Other professional organization projects/relationships: none • Scholarship programs/promotions: none • Mentoring activities: none • Vendor Relationships: Lunch with Peter Kurilecz, IBM and other vendor members

  17. Special Projects – Board of Directors • List and explain special projects that the Board or Committees tackled this year: N/A

  18. Good, Challenging & Different • What went really good this year (1 to 3 examples): • We were able to bring in Nick DeLaurentis to teach us about the GARP principles, and Chris Flynn to discuss Cloud Computing. • We changed the meeting day (from Thursday to Tuesday, based on survey results) and used MS Outlook to invite members. This seemed to increase meeting attendance. • Used survey results to help with program development • Have a couple of members that come over 200+ miles for our annual golf event. • What really challenged the Board and/or Chapter this year (1 to 3 examples): • Educational Program development to entice members • Newsletter! (only had 1 all year – August, typically every other month) • Thinking back what would the BOD or could the BOD have done different or would try next time? (1 to 3 examples): • Earlier planning for programs and seminar

  19. Conclusion • Please share one or two expectations or ideas you have for the coming Chapter year. • Update our 2 year Strategic Plan • See how the RM Competencies can be used to enhance educational programming.

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