Powerful Presentation Skills and Reporting

1. Powerful Presentation Skills and Reporting Facilitator: Reynaldo O. Joson, MD, MHA, MHPEd, MScSurg Date: May 9, 2012 (9-12 am) Place: MBFI Hall

2. Powerful Presentation Skills and Reporting Presentation? Reporting? Skills? Powerful Presentation?

3. Powerful Presentation Skills and Reporting Presentation? Reporting? Skills? Powerful Presentation?

4. Powerful Presentation Skills and Reporting Objectives: At the end of the 2 to 3 hours of teaching-learning session, the managers - learners should be able to:

5. Powerful Presentation Skills and Reporting Terminal Learning Objectives: Demonstrate a step-by-step accomplishment of essential tasks needed in preparing for a presentation. Demonstrate ability to create proper digital slides to be used for presentation.

6. Powerful Presentation Skills and Reporting Terminal Learning Objectives: Demonstrate ability to deliver a powerful presentation using the following criteria: verbal delivery - clarity and understandability of contents use of digital slides - clear and clean achievement of objectives of presentation

7. Powerful Presentation Skills and Reporting Enabling Learning Objectives: Explain what are “presentations” and “reportings” being done in a hospital setting; being done by hospital managers. Explain the difference between “presentation” and “reporting.”

8. Powerful Presentation Skills and Reporting Enabling Learning Objectives: Enumerate the six common types of presentations that hospital managers should master. Enumerate the usual objectives and parts of the six common types of presentations.

9. Powerful Presentation Skills and Reporting Enabling Learning Objectives: Enumerate the essential quality parameters and criteria of powerful presentations. Enumerate the two requirements needed to produce a powerful presentation. Enumerate the two general quality targets in creating digital slides for presentation.

10. Powerful Presentation Skills and Reporting Enabling Learning Objectives: Use a checklist in preparing for a powerful presentation. Use a checklist in evaluating a presentation.

11. Powerful Presentation Skills and Reporting Teaching-learning activities: Independent Study of Facilitator’s Hand-outs Lecture Learnshop and Practicum Preparing a text of a presentation Preparing digital slides for a presentation Delivering a presentation Feedback and Reflection

12. Powerful Presentation Skills and Reporting Learnshop and Practicum: Each participant will give an 8-minute reporting using a Powerpoint presentation. Scenario: He/she is being asked to give an 8-minute reporting to the Senior Management Team and Management Committee on “Meeting the Challenges in my Unit or Position - my Plans in 2012.”

13. Powerful Presentation Skills and Reporting Facilitator: Reynaldo O. Joson, MD, MHA, MHPEd, MScSurg Date: May 9, 2012 (9-12 am) Place: MBFI Hall

14. Powerful Presentation Skills and Reporting Enabling Learning Objectives: Explain what are “presentations” and “reportings” being done in a hospital setting; being done by hospital managers.

15. Concept of “presentation” in a hospital setting, for managers “Presentation” Act of presenting or offering or giving something, the something can be a play, a show, a prize, a gift, a document, a talk, etc. Concept to be used in session entitled: Powerful Presentation Skills and Reporting: a formal talk or oral presentation

16. Powerful Presentation Skills and Reporting Enabling Learning Objectives: Enumerate the six common types of presentations that hospital managers should master.

17. Common formal talks or oral presentations in hospital setting done by and expected of managers Welcome remarks Opening remarks Closing remarks Speech Lecture Reporting

18. Common formal talks or oral presentations in the hospital setting done by and expected of managers Speech – a formal talk on a given subject to inform, instruct, persuade, entertain, etc. Prepared or extemporaneous (or impromptu) Informative, instructive, persuasive, entertaining, and ceremonial (toasts / eulogies)

19. Common formal talks or oral presentations in hospital setting done by and expected of managers Lectures – oral presentations on a given subject for purpose of sharing information and for instruction.

20. Common formal talks or oral presentations in hospital setting done by and expected of managers Reportings – oral presentations on a given subject that the speaker has observed, heard, done, studied or investigated. Purposes: to inform; share learning and insights; facilitate discussion, problem-solving and decision-making; and persuade.

21. Why the need for powerful presentation skills and reporting among hospital managers “As managers, as middle managers, you are expected to know how to do all the abovementioned formal talks or oral presentations and how to make powerful presentation and reporting at that, if you want to be effective leaders and managers, and of course, if you want to stay in your positionand to entice a promotion.”

22. Powerful Presentation Skills and Reporting Enabling Learning Objectives: Explain the difference between “presentation” and “reporting.”

23. “Presentation” vs “Reporting” “Reporting” used in the context of “Powerful Presentation Skills and Reporting” is an oral presentation. Thus, it is a type of a speech and a kind of presentation.

24. “Presentation” vs “Reporting” Reportings – oral presentations on a given subject that the speaker has observed, heard, done, studied or investigated. Usual connotation: reporting is presented to a group of superiors in a business meeting

25. “Presentation” vs “Reporting” Reporting – Speech – Lecture Reporting may be transformed or integrated into an informative speech or an instructional lecture depending on the situation.

26. Why the need for managers to know how to report Hospital managers are often asked and required to make reporting to a group of superiors in business meetings. Thus, managers must know how to present a report and do a powerful reporting at that!

27. Powerful Presentation Skills and Reporting Enabling Learning Objectives: Enumerate the usual objectives and parts of the six common types of presentations.

28. Basic Parts of a Speech Whatever type of speeches, Greetings and salutations Introduction Body Closing

29. Basic Parts of a Speech GREETINGS and SALUTATIONS - to initiate connection and rapport with the audience. INTRODUCTION - objective should be expressed, preferably, explicitly, if not implied. BODY - contents should be particularly guided by the objectives of the speech. CLOSING - summary, conclusion and whatever ending remarks should be tied and relevant to objectives of speech.

30. Speech Framework Greetings and Salutations Introduction Objectives of speech Delimitation Body The speech proper Closing Summary Conclusion

31. Lecture Framework Greetings and Salutations Introduction Objectives of lecture Delimitation Body The lecture proper Closing Summary Conclusion

32. Reporting Framework Greetings and Salutations Introduction Objectives of speech Delimitation Body The report proper Closing Summary Conclusion

33. Welcome Remarks General Objective: To welcome all participants to the meet in behalf of the organization and organizers. Specific Objectives: To recognize and appreciate the presence of special persons as well as the participants. To give a brief introduction of the meet (organization, organizers, goals and importance of the meet) – to inform, to guide and to motivate. To welcome participants with a wish for a fruitful and successful meet.

34. Opening Remarks General Objective: To give a brief introduction of the meet as a way of opening it. Specific Objectives: To give a brief introduction of the meet (organization, organizers, goals and importance of the meet) – to inform, to guide and to motivate. To recognize organizers and participants. To wish for a fruitful and successful meet.

35. Welcome and Opening Remarks (in program with just Opening Remarks without Welcome Remarks) General Objectives: To welcome all participants to the meet in behalf of the organization and organizers. To give a brief introduction of the meet as a way of opening it. Specific Objectives: To recognize and appreciate the presence of special persons as well as the participants. To give a brief introduction of the meet (organization, organizers, goals and importance of the meet) – to inform, to guide and to motivate. To recognize, appreciate and welcome the participants again.

36. Closing Remarks General Objectives: To close the meet formally with appreciation and continued interaction. Specific Objectives: To indicate completion of the meet. To give a brief summary of the meet and its highlights. To thank the participants on behalf of the organizers and organization. To thank the organizers and sponsors of the meet. To wish for continued interaction.

37. Powerful Presentation Skills and Reporting Presentation Reporting Skills? Powerful Presentation?

38. Powerful Presentation Skills and Reporting Enabling Learning Objectives: Enumerate the essential quality parameters and criteria of powerful presentations.

39. Quality Parameters and Criteria of Powerful Presentation Foremost parameter: whether the objectives of the presentation and reporting were achieved or not!

40. Quality Parameters and Criteria of Powerful Presentation  Criteria: Inform – audience were informed – they understood the information given; ideally, all the information given, if not the take-home information.

41. Quality Parameters and Criteria of Powerful Presentation  Criteria: Instruct – audience learned – they understood what are being taught; ideally, all, if not, the take-home learning points.

42. Quality Parameters and Criteria of Powerful Presentation  Criteria: Persuade – audience was persuaded, if not all, at least the majority.

43. Essential Quality Parameters and Criteria of Powerful Presentation (During Delivery)

44. Essential Quality Parameters and Criteria of Powerful Presentation (During Delivery)

45. Essential Quality Parameters and Criteria of Powerful Presentation (During Delivery)

46. Essential Quality Parameters and Criteria of Powerful Presentation (During Delivery)

47. Essential Quality Parameters and Criteria of Powerful Presentation (During Delivery)

48. Powerful Presentation Skills and Reporting Enabling Learning Objectives: Use a checklist in preparing for a powerful presentation. See Presentation Evaluation Checklist Rating Scale

49. Powerful Presentation Skills and Reporting Enabling Learning Objectives: Enumerate the two requirements needed to produce a powerful presentation.

50. Two requirements needed to produce a powerful presentation adequate preparation for the presentation and proper delivery of the prepared presentation!