TLC Monthly Webinar for Tutor Coordinators

1. TLC Monthly Webinar for Tutor Coordinators February 18, 2014 10:00am – 11:00am Tutor Recruitment and Selection

2. Agenda • Brief review of use of webinar platform • Updates • Tutor Recruitment and Selection • Sharing • Next webinar • March 25, 2013, 10:00 – 11:00 am • Tutor Management • Please note ~ date is one week later than normal.

3. Navigation of GoToMeeting

4. Updates for Tutor Coordinators

5. Updates • Tutor conference, March 16, 2014 • 69 registered • Please continue to promote with tutors • Tutor coordinators can now register Registration link paacesite.org > Upcoming Events and Conferences > Read More

6. Tutor recruitment and selection

7. Planning for Volunteers in Literacy: A Guidebook

8. What is Recruitment?

10. Basic Tutor Requirements • Division requirements • Requirements of your program • Tutor competencies • Awareness of and respect for the needs of adult learners

11. General Information and Suggestions • Variety and multiple exposures. • Who has the skills you need? • Ask directly! Don’t take no as final. • “Get Involved” instead of “Volunteer”. • Every volunteer has a great experience.

12. BIG PICTURE • Give potential volunteers the BIG PICTURE • Visit program. • Learn about educational components. • Meet students and staff. • Look at student work. • Ask yourself… • “Why do I want to recruit volunteers?” • “Why would volunteers be interested in supporting our program?” AND…

13. Potential Volunteer Questions “What will I be doing?” • “When will I volunteer?” • “How often will I volunteer?” • “How long will I volunteer?” • “Where will I be working?” • “Why should I volunteer?” • “What’s in it for me?” • “Will I receive training or ongoing support?”

14. Recruiting is a Non-stop Activity • As the Tutor Coordinator it is important to: • Know the program’s mission, vision and philosophies. • Before recruiting know your needs. • Survey staff and teachers. • Needs will change. • Process to evaluate your need for volunteers.

15. “While it requires specific actions to make it happen, volunteer recruitment is also a mindset.” • Planning for Volunteers in Literacy, p. 73

16. Planning for Volunteers in Literacy, p. 73

17. Planning for Volunteers in Literacy, p. 75

18. Selection • Assess potential volunteers’ • Reasons, goals and motivations for wanting to volunteer. • Professional background, training and teaching approaches. • Communication styles. • Availability. • Interests. • Needs. • Values.

19. “The key is to recruit with retention in mind.” Planning for Volunteers in Literacy, p. 78

20. Recruitment Planning Questions from http://en.copian.ca/library/newsletter/laubach/nov03/extra/1.htm

21. Comments from Peers How do you recruit volunteer tutors? • Get a tutor manual and donate it to your local library.

22. Comments from Peers How do you recruit volunteer tutors? • Get a tutor manual and donate it to your local library. • Provide a clear tutor job description.

23. Comments from Peers How do you recruit volunteer tutors? • Get a tutor manual and donate it to your local library. • Provide a clear tutor job description. • Participate in United Way’s “Day of Caring” in September to distribute brochures.

24. Comments from Peers How do you recruit volunteer tutors? • Get a tutor manual and donate it to your local library. • Provide a clear tutor job description. • Participate in United Way’s “Day of Caring” in September to distribute brochures. • Put brochures in doctor’s offices, libraries, schools, colleges, grocery stores, retirement homes, churches, public housing developments, retirement homes and churches.

25. Comments from Peers How do you recruit volunteer tutors? • Get a tutor manual and donate it to your local library. • Provide a clear tutor job description. • Participate in United Way’s “Day of Caring” in September to distribute brochures. • Put brochures in doctor’s offices, libraries, schools, colleges, grocery stores, retirement homes, churches, public housing developments, retirement homes and churches. • Approach local organizations with the offer to speak to their group.

26. Comments from Peers How do you recruit volunteer tutors? • Get a tutor manual and donate it to your local library. • Provide a clear tutor job description. • Participate in United Way’s “Day of Caring” in September to distribute brochures. • Put brochures in doctor’s offices, libraries, schools, colleges, grocery stores, retirement homes, churches, public housing developments, retirement homes and churches. • Approach local organizations with the offer to speak to their group. • Place an advertisement in the lower right-hand corner of the third page of the newspaper.

27. Comments from Peers How do you recruit volunteer tutors? • Get a tutor manual and donate it to your local library. • Provide a clear tutor job description. • Participate in United Way’s “Day of Caring” in September to distribute brochures. • Put brochures in doctor’s offices, libraries, schools, colleges, grocery stores, retirement homes, churches, public housing developments, retirement homes and churches. • Approach local organizations with the offer to speak to their group. • Place an advertisement in the lower right-hand corner of the third page of the newspaper. • Use the word “FREE” in the ads that you use.

28. Comments from Peers How do you recruit volunteer tutors? • Get a tutor manual and donate it to your local library. • Provide a clear tutor job description. • Participate in United Way’s “Day of Caring” in September to distribute brochures. • Put brochures in doctor’s offices, libraries, schools, colleges, grocery stores, retirement homes, churches, public housing developments, retirement homes and churches. • Approach local organizations with the offer to speak to their group. • Place an advertisement in the lower right-hand corner of the third page of the newspaper. • Use the word “FREE” in the ads that you use. • When advertising it is helpful to use pictures of tutors and learners in action – samples of success stories are also very beneficial.

29. Comments from Peers How do you recruit volunteer tutors? • Get a tutor manual and donate it to your local library. • Provide a clear tutor job description. • Participate in United Way’s “Day of Caring” in September to distribute brochures. • Put brochures in doctor’s offices, libraries, schools, colleges, grocery stores, retirement homes, churches, public housing developments, retirement homes and churches. • Approach local organizations with the offer to speak to their group. • Place an advertisement in the lower right-hand corner of the third page of the newspaper. • Use the word “FREE” in the ads that you use. • When advertising it is helpful to use pictures of tutors and learners in action – samples of success stories are also very beneficial. • Use radio advertisements.

30. Comments from Peers How do you recruit volunteer tutors? • Get a tutor manual and donate it to your local library. • Provide a clear tutor job description. • Participate in United Way’s “Day of Caring” in September to distribute brochures. • Put brochures in doctor’s offices, libraries, schools, colleges, grocery stores, retirement homes, churches, public housing developments, retirement homes and churches. • Approach local organizations with the offer to speak to their group. • Place an advertisement in the lower right-hand corner of the third page of the newspaper. • Use the word “FREE” in the ads that you use. • When advertising it is helpful to use pictures of tutors and learners in action – samples of success stories are also very beneficial. • Use radio advertisements. • Advertise on TV.

31. Comments from Peers How do you recruit volunteer tutors? • Get a tutor manual and donate it to your local library. • Provide a clear tutor job description. • Participate in United Way’s “Day of Caring” in September to distribute brochures. • Put brochures in doctor’s offices, libraries, schools, colleges, grocery stores, retirement homes, churches, public housing developments, retirement homes and churches. • Approach local organizations with the offer to speak to their group. • Place an advertisement in the lower right-hand corner of the third page of the newspaper. • Use the word “FREE” in the ads that you use. • When advertising it is helpful to use pictures of tutors and learners in action – samples of success stories are also very beneficial. • Use radio advertisements. • Advertise on TV. • Place advertisements in the Penny Saver or equivalent local paper.

32. Comments from Peers How do you recruit volunteer tutors? • Get a tutor manual and donate it to your local library. • Provide a clear tutor job description. • Participate in United Way’s “Day of Caring” in September to distribute brochures. • Put brochures in doctor’s offices, libraries, schools, colleges, grocery stores, retirement homes, churches, public housing developments, retirement homes and churches. • Approach local organizations with the offer to speak to their group. • Place an advertisement in the lower right-hand corner of the third page of the newspaper. • Use the word “FREE” in the ads that you use. • When advertising it is helpful to use pictures of tutors and learners in action – samples of success stories are also very beneficial. • Use radio advertisements. • Advertise on TV. • Place advertisements in the Penny Saver or equivalent local paper. • When advertising tutor trainings, avoid including dates. Some potential tutors will rule themselves out if a date doesn’t suit. Caution – some public services won’t make an announcement without a date.

33. Comments from Peers How do you recruit volunteer tutors? • Get a tutor manual and donate it to your local library. • Provide a clear tutor job description. • Participate in United Way’s “Day of Caring” in September to distribute brochures. • Put brochures in doctor’s offices, libraries, schools, colleges, grocery stores, retirement homes, churches, public housing developments, retirement homes and churches. • Approach local organizations with the offer to speak to their group. • Place an advertisement in the lower right-hand corner of the third page of the newspaper. • Use the word “FREE” in the ads that you use. • When advertising it is helpful to use pictures of tutors and learners in action – samples of success stories are also very beneficial. • Use radio advertisements. • Advertise on TV. • Place advertisements in the Penny Saver or equivalent local paper. • When advertising tutor trainings, avoid including dates. Some potential tutors will rule themselves out if a date doesn’t suit. Caution – some public services won’t make an announcement without a date. • One program attended a college fair outside of the cafeteria before supper. They had great response and high visibility. College students may need community service hours but their changing schedules can be a problem.

34. Comments from Peers How do you recruit volunteer tutors? • Get a tutor manual and donate it to your local library. • Provide a clear tutor job description. • Participate in United Way’s “Day of Caring” in September to distribute brochures. • Put brochures in doctor’s offices, libraries, schools, colleges, grocery stores, retirement homes, churches, public housing developments, retirement homes and churches. • Approach local organizations with the offer to speak to their group. • Place an advertisement in the lower right-hand corner of the third page of the newspaper. • Use the word “FREE” in the ads that you use. • When advertising it is helpful to use pictures of tutors and learners in action – samples of success stories are also very beneficial. • Use radio advertisements. • Advertise on TV. • Place advertisements in the Penny Saver or equivalent local paper. • When advertising tutor trainings, avoid including dates. Some potential tutors will rule themselves out if a date doesn’t suit. Caution – some public services won’t make an announcement without a date. • One program attended a college fair outside of the cafeteria before supper. They had great response and high visibility. College students may need community service hours but their changing schedules can be a problem. • LitCorps can be a great resource if there is a local college or university.

35. adapted from ProLiteracy Education Network’s Volunteers are Vital; #8 from Volunteer Power News 93 DID You know?

36. About 61 million persons did volunteer work from September 2006 to September 2007.

37. Women tend to volunteer more than men.

38. People who are employed tend to volunteer more than those who are unemployed or not in the labor force.

39. The median number of hours men and women spend volunteering was 52 hours per year.

40. The main organizations for which volunteers worked during 2007 were either religious or educational.

41. Those most likely to volunteer are between the ages of 35 and 54.

42. Forty-four percent of those who volunteer in an organization do so because someone asks them.

43. More than 80% of social network users and Twitter users are active in some kind of volunteer group.

44. Why Might People Not Participate? • No time. • You make time for things that are important. • Preconceived ideas about your program. • Make sure correct information is out there. • Don’t want a large commitment. • Break the job into smaller pieces. • Can’t come when you need them. • Can you be flexible? Job share? • They are afraid. • Stress training, show them around, make them comfortable.

45. Volunteers are seldom paid; not because they are worthless, but because they are PRICELESS!

46. Sharing

47. Sharing • Each webinar will allow some time for Tutor Coordinators to share a success or challenge of the month. • What are your successes? • What are your challenges? • What support can TLC provide you?

48. Upcoming Webinar Topics • March ~ Tutor management • April ~ Basic tutor training • May ~ Professional development for tutor coordinators • June ~ TBD • List of tutor coordinator webinars can be found at TLC’s website, tlcliteracy.org or more specifically, at this link. Please share your requests with me, kim@tlcliteracy.org.

49. Thank you!

50. For Your Reference… Tutor Coordinators The following slides are for your reference and will be left in the monthly power points shared by Tutors of Literacy. Please let me, kim@tlcliteracy.org, know if there is something you would like to see added here.