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David Roberts Reinventing Archival Methods workshop 29-30 November 2012

Case study: How were David Bearman’s ideas implemented in the 1990s? A government recordkeeping regulator’s view. David Roberts Reinventing Archival Methods workshop 29-30 November 2012. What was happening?. Bearman’s writings, incl . Archival Methods (1989)

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David Roberts Reinventing Archival Methods workshop 29-30 November 2012

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  1. Case study: How were David Bearman’s ideas implemented in the 1990s?A government recordkeeping regulator’s view David Roberts Reinventing Archival Methods workshop 29-30 November 2012

  2. What was happening? Bearman’s writings, incl. • Archival Methods (1989) • An Indefensible Bastion... (1991) • Record-Keeping Systems (1993) • Archival Data Management... (1993) • Reinventing Archives for Electronic Records... (1994) • Electronic Evidence: Strategies... (1994) • Archival Strategies (1994) • Managing Records Sent by Electronic Mail (1994)

  3. What else was happening? Recordkeeping Functional Requirements Project (1993-1996) • ‘Pittsburgh Project’ • Range of products and papers Much groundbreaking work published by others Understanding Recordkeeping Systems workshop, Monash University (July 1993) Australian Standard on Records Management: AS 4390 (1996) • Developed 1992-1995 • Led to international standards

  4. So what else was happening? New State records legislation • Developed from 1989 • State Records Act 1998 • Coherent regime for records & archives management across NSW public sector • Provisions included • Records management • Digital records • Distributed custody • Framework of standards, guidelines, tools & training • Developed from 1995 Other reforms & changes in how State Records functioned

  5. Implementing David Bearman’s ideas • Methodology for designing and implementing recordkeeping systems

  6. David Bearman and Margaret Hedstrom, ‘Reinventing Archives for Electronic Records: Alternative Service Delivery Options’, in Electronic Records Management Program Strategies, Archives and Museum Informatics, 1993, p97

  7. Figure 1 – Design and Implementation of Records Systems (DIRS), in AS ISO 15489.2-2002, Australian Standard: Records Management, Part 2: Guidelines, p3

  8. Implementing David Bearman’s ideas • Methodology for designing and implementing recordkeeping systems • Functional requirements for recordkeeping • Custody and non-custodial models • Strategies for digital recordkeeping and digital archives • Transactions and records • Appraisal and disposal • Arrangement and description

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