Hazardous Materials Communication Program

1. Hazardous Materials Communication Program Heart City Health Center

2. What IS a Hazardous Materials Communication Program? This is a program intent on providing employees with information and training on chemical hazards in the workplace. Yes, believe it or not a Library has hazardous chemicals too! Information on the chronic effects of exposure to hazardous chemicals helps employees recognize signs and symptoms of chronic disease and seek early treatment. Knowledgeable employees can take the steps required to work safely with chemicals, and are able to determine what actions are necessary if an emergency occurs. Information provided also enables health and safety professionals to provide better services to exposed employees.

3. Heart City Health Center is concerned with employee safety, but this program was actually the government’s idea. In 1983, the U.S. Occupational Safety and Health Administration’s (OSHA) Hazard Communication Standard (HCS) (29 CFR 1910.1200(g)) was passed, significantly reducing workplace injuries and illnesses nationwide due to the effects of hazardous materials. On May 25, 2012, this standard was revised to align it with the U.N.’s internationally accepted Globally Harmonized System of Classification and Labeling of Chemicals (GHS) (77 FR 17574). Employers that use any hazardous chemicals in its workplace are subject to the communication and training requirements of the HCS, and THAT is what brings us here today.

4. Why is the Standard being revised? The prior Hazard Communication Standard established requirements for minimum information to include on hazard identification markers but did not provide specific language or format standards. The U.S. is both a major importer and exporter of chemicals. The diverse and sometimes conflicting national and international requirements can create confusion among those who seek to use the hazard information effectively. Adoption of the GHS in the U.S. and around the world will help improve information received at home and from other countries. Simply stated, OSHA has modified the HCS to adopt the GHS to improve safety and health of workers through more effective communications on chemical hazards.

5. Communication/Training Program Overview EPL • Classification and rating systems; the GHS approach used to determine the type and severity of a hazard; core information • Container Labels; standardized communication of core information; elements and detailed descriptions • Safety Data Sheets (SDS) (product identification and information records); how to get them, how to use them, and where to find them • Disclosure of current hazardous chemicals used at Heart City Health Center, along with some handling and storage information • Identification of responsible parties within Heart City Health Center regarding program monitoring, maintenance and training

6. Is there a Potential Hazard? Under both the current Hazard Communication Standard (HCS) and the revised HCS, an evaluation of chemical hazards must be performed taking into consideration the scientific evidence available concerning such hazards. The revised standard provides specific criteria previously unavailable for each health and physical hazard, along with detailed instructions for hazard evaluation and determinations as to whether mixtures or substances are covered.

7. Hazard Classification The standard also now establishes both hazard classes and hazard categories for most of the effects; the classes are then divided into categories that reflect the relative severity of the effect. Before revision, the HCS did not include categories for most of the health hazards covered, so this new approach provides additional information that can be related to the appropriate response(s) to address a hazard.

8. The 3C’s of GHS: Class, Classification and Category The hazard classes (also known as endpoints) are: HEALTH, PHYSICAL AND ENVIRONMENTAL Each class is then subdivided into defined classifications (multiple levels within an endpoint). Manufacturers and importers may use data obtained from tests (conducted according to internationally recognized scientific principles), literature and practical experience for the purpose of hazard classification. Categories (a.k.a. divisions or ratings) are then established for each classification based on the severity of the hazard, with the lowest number reflecting the highest level of danger. For example: TNT is in the physical hazard class, with an explosive hazard classification and a division 1.1 or mass explosion hazard rating.

9. Health Hazard Classifications Physical Hazard Classifications • Explosives • Flammable Gases • Flammable Aerosols • Oxidizing Gases • Gases Under Pressure • Flammable Liquids • Flammable Solids • Self-Reactive Substances • Pyrophoric Liquids • Pyrophoric Solids • Self-Heating Substances • Substances which, in contact with water emit flammable gases • Oxidizing Liquids • Oxidizing Solids • Organic Peroxides • Corrosive to Metals • Acute Toxicity • Skin Corrosion/Irritation • Serious Eye Damage/Eye Irritation • Respiratory or Skin Sensitization • Germ Cell Mutagenicity • Carcinogenicity • Reproductive Toxicology • Target Organ Systemic Toxicity (single or repeated exposure) • Aspiration Toxicity Environmental Hazards have Classifications but are not mandatory at this time

10. Explosives Table of Hazard Categories Each hazard classification has a similar table where the lowest division (or category) reflects the highest hazard severity level. For each class, classification and category of hazard then, a specified corresponding signal word, pictogram, hazard and precautionary statement is assigned and becomes known as the core information for that substance, chemical or mixture. The rest is all about the communication of that core information.

11. ContainerLabels Substances used at Heart City Health Center which are available locally as consumer items are not required to have hazard labels other than the label normally on the consumer product. Similarly, special labeling is not needed on pesticides, food or cosmetic items, which are subject to regulation by Federal agencies other than the Department of Labor. Label Elements include: Product Identifier Signal Word Pictogram Hazard statement(s) Precautionary statement(s) Contact information of the chemical, manufacturer, distributor or importer

12. Product Identifiers Signal Word This indicates the relative level of severity of hazard and alerts the reader to a potential hazard on the label. There are only two signal words. “Danger” is used for the more severe hazards and “Warning” is used for the less severe hazards. If one of the hazards warrants a “Danger” signal word and another (in the same container) warrants the signal word “Warning”, then only the “Danger” signal word should appear on the label. This can be (but is not limited to) the chemical name and the code or batch number. The manufacturer, importer or distributor can decide the appropriate product identifier. The same product identifier must be both on the label and in Section 1 of the Safety Data Sheet.

13. HCS Pictograms and Hazards Health Hazards • Carcinogen • Mutagenicity • Respiratory Sensitizer • Reproductive Toxicity • Target Organ Toxicity • Aspiration Toxicity • Irritant (skin and eye) • Skin Sensitizer • Narcotic Effects • Acute Toxicity (harmful) • Respiratory Tract Irritant • Hazardous to Ozone Layer • Skin Corrosion/burns • Eye Damage • Corrosive to Metals • Acute Toxicity (fatal or toxic) Physical Hazards • Flammables • Pyrophorics • Self-Heating • Emits Flammable Gas • Self-Reactives • Organic Peroxides • Explosives • Self-Reactives • Organic Peroxides Gases under Pressure • Oxidizers

14. Hazard Statement(s) Precautionary Statement(s) This is a statement or a phrase that describes recommended PPE and other measures that should be taken to minimize or prevent adverse effects resulting from exposure to a hazardous chemical or improper storage or handling. e.g. “Keep out of the reach of children” or “Use Safety Glasses” This describes the nature of the hazard(s) of a chemical, including, where appropriate, the degree of hazard. The hazard statements are specific to the hazard classification categories, and chemical users should always see the same statement for the same hazards no matter what the chemical is or who produces it. e.g. “Causes damage to kidneys through prolonged or repeated exposure when absorbed through the skin.” And finally, the label must contain the Name, Address and emergency phone number of the chemical manufacturer, distributor or importer.

15. How does the Employee use labels in the workplace? How do the elements work together on a label? Information on the label can be used to ensure proper storage of hazardous chemicals, and may provide clues as to what appropriate personal protection equipment (PPE) should be used when handling the chemical, such as safety glasses, gloves or a face mask. Information on the label might also be used to quickly locate information on first aid when needed by employees or emergency personnel. When a chemical has multiple hazards, different pictograms are used to identify the various hazards. The employee should expect to see the appropriate pictogram(s) for the corresponding hazard classes. And when there are similar precautionary statements, the one providing the most protective information will be the one included on the label.

16. Sample Label Product Identifier Pictogram (red framed) Signal Word Hazard Statement Handling and Precautionary Statements First Aid Instructions Storage and Disposal instructions Contact Information

17. Safety Data Sheets (SDS)formerly known as Material Safety Data Sheets (MSDS) The Hazard Communication Standard (HCS) requires the chemical manufacturer, distributor or importer to provide Safety Data Sheets (SDSs) for each hazardous chemical to users downstream to communicate information on these hazards. Employers must obtain, maintain and make sure SDSs are available as needed!

18. The 16 standardized sections of a Safety Data Sheet (SDS) • Section 1: Identification Includes GHS product identifier, suppliers contact information, recommended use and restrictions on use • Section 2: Hazard(s) identification Includes GHS classification of the substance or mixture and all hazards regarding the chemical; required label elements • Section 3: Composition/information on ingredients The chemical identity and concentration ranges of all ingredients which are hazardous within the meaning of the GHS and are present above their cutoff levels • Section 4: First-aid Measures Includes acute and/or delayed symptoms/effects, subdivided according to the different routes of exposure i.e., inhalation, skin or eye contact and ingestion, and required treatment

19. Section 5: Fire-fighting measures Includes chemical hazards from fire and lists suitable extinguishing techniques, equipment and precautions • Section 6: Accidental release measures Lists emergency procedures and protective equipment as well as methods and materials for containment and clean-up • Section 7: Handling and storage Precautions for safe handling and conditions for safe storage, including any incompatibilities • Section 8: Exposure controls/personal protection Lists OSHA’s Permissible Exposure Limits (PELs) and Threshold Limit Values (TLVs); identifies appropriate engineering controls and personal protective equipment (PPEs) • Section 9: Physical and chemical properties Lists chemical characteristics, i.e. appearance, odor, evaporation rate, melting/ freezing/boiling points

20. Section 10: Stability and reactivity Identifies the possibility of hazardous reactions, incompatible materials and conditions to avoid (e.g., static, heat, vibration) • Section 11: Toxicological information Describes various toxicological (health) effects, routes of exposure and available data used to identify those effects • Section 12: Ecological information Identifies exotoxicity (aquatic and terrestrial), degradability, bioaccumulative potential and other adverse effects • Section 13: Disposal considerations Describes waste residues and information on safe handling and methods of disposal, including contaminated packaging • Section 14: Transport information • Section 15: Regulatory information • Section 16: Other information

21. Readily Accessible Information • Safety Data Sheets (SDSs) are received and maintained by the Library’s Facilities Department • Current Safety Data sheets and Chemical Inventory Lists are provided for each library location • The Chemical List Officer shall obtain and distribute SDSs for all new chemicals added to a particular location’s inventory, up-date Chemical Inventory Lists accordingly and notify the Program Compliance and Training Officers • It is understood that some consumer items may be on chemical lists and have an SDS, but do not require special hazard labels and have limited or no storage restrictions

22. Storage and Handling • Hazardous chemicals will be managed and stored by EPL Facilities Department personnel, in original packaging, with all original labels visible • Concentrated chemicals (needing water to activate) or chemicals that are transferred to a secondary container for ease of application or use must have a (secondary) label attached to the new container with all required label elements present • The person who transfers a chemical into a secondary container is also responsible for applying the secondary label. Employees are not to touch or dispose of “mystery” container contents if found; notify a supervisor.

23. Chemical Inventory Listing –EPL Complete • 20 Mule Team Borax • 3M 3 in 1 Floor Cleaner • 3M Dust Remover • Air Wick Air Freshener • Airlift (fresh lemon/tropical) • American Heritage Potpouri • Antibacterial Skin Cleaner • Bee, Wasp and Hornet Killer • Bestine Solvent & Thinner • Boric Acid Insecticidal Dust • Buffered Eyelert • Chewing Gum Remover • Clean by Proxey • Clorox Disinfecting Wipes • Comet Cleanser w/Bleach • Contempo V (clean compound) • Contempo Stat Carpet Sanitize • Damp Mop (clean compound) • DAP Weldwood Clean & Thin • Defoamer (clean compound) • DMQ Damp Mop Disinfectant • Dust Off Monitor Wipes • Elmer’s Spray Adhesive • Elmer’s Washable School Glue • Fast & Easy (clean compound) • Fast Tack 894 adhesive remove • Foamy Q & A clean compound • Germical Bowl Cleanser • Germ-X Hand Sanitizer IPA free • Glade Spray (apple cinnamon) • Go Jo Hand Soaps • Green Thumb Insect Killer • HDQ neutral disinfectant • Hot Shot Maxattrax Roach bait • HP print cartridges (all) • HP Products Ice Melter • Hygienic Sortwick finger moist • Krylon UV Resistant Clear Acrylic Coating • Liquid Paper Fast Dry Smooth • Milgo Plus (for water damage) • NABC NonAcidBathrm Clean • NABC Urinal screens & deodorizer blocks • Paint (all) • Peladow Calcium Chloride Pellets for snow and ice • Premium Wood Polish • Riso Ink (all) • Rogersol padding Compound • Rubber Clean & Rejuvenator • Rust-Oleum Lacquer Gloss • SD – 20 Degreaser • Snapback Spray Buff Liquid • Sodium Chlorid Iodized-Cargill • Stainless Steel Clean & Polish • Steriphene II Disinfectant • Tape Away (Deflecto-O) • TNT Disinfectant Cleaner • Turf King • Upper Limits (polishing comp) • WD-40 3 in 1 Oil • Wizard 2 in 1 Air Freshener

24. Where do I find the Chemical Inventory List and the SDSs for MY Location? Heart City Health Center Chemical Inventory List(s) and Safety Data Sheets can be found in the SDS Book in the lab.

25. EPL Program Assignments .

26. EPL Program Assignments

27. The revised Hazard Communication Standard primarily affects manufacturers and importers of hazardous chemicals who are required to re-evaluate chemicals according to the new criteria, prepare modified labels and safety data sheets accordingly and distribute this information to end-users no later than 6/1/15. As end users, we merely have to understand that while OSHA’s Hazard Communication Standard of 1983 gave workers the “right to know”, the newly adopted GHS (Globally Harmonized System) gives workers the “right to understand”. This training has been conducted specifically to ensure employee awareness and comprehension of the new communication basics, particularly the pictograms, label elements and SDS format that is required under this revised standard.

28. A Few Important Reminders (at Work and at Home) As a general rule, DON’T EVER MIX CHEMICALS! Good ventilation and frequent hand-washing are advisable when using chemicals (cleaning supplies). Help save our planet; dispose of chemicals properly. and finally, READ THOSE LABELS! They are there for a good reason!

29. This presentation will reside on the Heart City Health Center intranet. Additional information may be found at: www.osha.gov/dsg/hazcom/index.html