A Guide to the 2012-2013 ACGME Resident Survey

1. A Guide to the 2012-2013 ACGME Resident Survey Prepared by the Office of Graduate Medical Education January 2013

2. What is the ACGME survey? • Each year, from mid-January through early June, the ACGME requires all residents to complete an online survey • Initial questions are about your duty hours, then about your educational experience

3. When & how is the survey to be completed? • Each program is assigned a specific time frame for their survey to be completed • Your program coordinator will inform you when it is time for you to complete the survey • You will need to login to the resident survey site on the ACGME website and enter: • Username: 10 digit program # • Password: DOB, plus last two letters of your last name

4. How is the survey used? • ACGME reports results to each Program Director and Designated Institutional Official • In the New Accreditation System survey results will be taken very seriously. Program accreditation may be effected if the survey reveals non-compliance in certain areas (i.e., duty hours) that does not improve over time • Your program bases improvement efforts on survey results

5. ACGME vs. UCLA GME Survey • The resident survey conducted by the ACGME is a monitoring tool for accreditation purposes • The end-of-year survey sent out in June by the UCLA GME Office is an internal survey used for institutional/program improvement purposes • The UCLA GME survey is an additional way of obtaining feedback from residents about not just their program, but the overall environment at UCLA

6. Practice Survey • Read the questions carefully • Answer honestly • Complete the entire survey

7. How often did you break the rule that duty hours must be limited to 80 hours per week, averaged over a 4-week period, inclusive of all in-house call activities and all moonlighting? • Never • Rarely • Sometimes • Often • Very Often

8. How often did you break the rule that residents/fellows must be scheduled for a minimum of 1 day in 7 free from all residency related duties, averaged over a 4-week period? • Never • Rarely • Sometimes • Often • Very Often

9. Since the beginning of the current academic year, have you ever taken in-house call? • Yes • No

10. In-house call are duty hours in addition to the regular resident work day that are spent within a sponsoring or participating institution so that residents are immediately available, as needed, for clinical duties. • In-house call does not include night float, being on call from home, nor regularly scheduled overnight duties.

11. Since the beginning of the current academic year, have you ever been assigned night float duty? • Yes • No

12. How often did you break the rule that there must be an 8-hour time period provided between all scheduled duty periods? • Never • Rarely • Sometimes • Often • Very Often

13. How often have you been assigned night float duty for more than 6 consecutive nights? • Never • Rarely • Sometimes • Often • Very Often

14. How often did you break the rule that continuous on-site duty, including in-house call, may be scheduled to a maximum of 24 consecutive hours with up to 4 additional hours for essential patient safety and resident education in the transition of care? • Never • Rarely • Sometimes • Often • Very Often

15. How sufficient is the supervision you receive from faculty and staff in your program?? • Not at all sufficient • Slightly sufficient • Somewhat sufficient • Very sufficient • Extremely sufficient

16. How often do your faculty and staff provide an appropriate level of supervision for residents when the residents care for patients? • Very often • Often • Sometimes • Rarely • Never

17. Although the type of instruction residents receive varies based on their specialty, instruction can occur while rounding and caring for patients, and during conferences and lectures.How sufficient is the instruction you receive from faculty and staff in your program? • Not at all sufficient • Slightly sufficient • Somewhat sufficient • Very sufficient • Extremely sufficient

18. Thinking about the faculty and staff in your program overall, how interested are they in your residency education? • Extremely interested • Very interested • Somewhat interested • Slightly interested • Not at all interested

19. Thinking about the faculty and staff in your program overall, how effective are they in creating an environment of scholarship and inquiry? • Extremely effective • Very effective • Somewhat effective • Slightly effective • Not at all effective

20. If you want to review feedback on your performance, are you able to access your evaluations in some way, either actual evaluations or in a summarized format? • Yes • No

21. Do you have the opportunity to evaluate your faculty members at least once a year? • Yes • No

22. How satisfied are you that your program treats your evaluations of faculty members confidentially? • Not at all satisfied • Slightly satisfied • Somewhat satisfied • Very satisfied • Extremely satisfied

23. Do you have the opportunity to evaluate your overall program at least once a year? • Yes • No

24. How satisfied are you that your program treats your evaluations of the program confidentially? • Not at all satisfied • Slightly satisfied • Somewhat satisfied • Very satisfied • Extremely satisfied

25. How satisfied are you with the way your program uses the evaluations that residents/fellows provide to improve the program? • Not at all satisfied • Slightly satisfied • Somewhat satisfied • Very satisfied • Extremely satisfied

26. Overall, how satisfied are you with the written or electronic feedback you receive after you complete a rotation or major assignment? • Not at all satisfied • Slightly satisfied • Somewhat satisfied • Very satisfied • Extremely satisfied

27. Has your program provided you with goals and objectives for each rotation and major assignment in either a hard copy or electronic form? • Yes • No

28. Has your program adequately instructed you on how to manage the negative effects of fatigue and sleep deprivation on patient care? • Yes • No

29. How satisfied are you with the opportunities your program provides for you to participate in research or scholarly activities? • Not at all satisfied • Slightly satisfied • Somewhat satisfied • Very satisfied • Extremely satisfied

30. In your opinion, how often do your rotations and other major assignments provide an appropriate balance between your residency education and other clinical demands? • Very often • Often • Sometimes • Rarely • Never

31. How often has your clinical education been compromised by excessive service obligations? • Never • Rarely • Sometimes • Often • Very Often

32. How often do your supervisors delegate responsibilities to you that are appropriate for your skill level? • Very often • Often • Sometimes • Rarely • Never

33. Residents may receive reports summarizing their practice habits in comparison to that of their peers. These reports may include information such as number of tests ordered or read, patient safety surveys, adherence to disease-specific standard protocols, and productivity (such as number of patients seen or number of procedures performed).Have you been provided with this kind of report? • Yes • No

34. Do you provide direct clinical patient care as a part of your duties in your program? • Yes • No

35. Do you have the opportunity to see patients across a variety of settings such as in ambulatory settings, federally funded health centers, private clinics or other community settings that are appropriate to your specialty? • Yes • No

36. When you need reference materials for your specialty, do you have ready access to printed or electronic materials? • Yes • No

37. Do you use an electronic medical record in your primary hospital setting? • Yes • No

38. Do you use an electronic medical record in the primary ambulatory setting of your program? • Yes • No