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Effective Presentation

Discover the secrets to delivering a successful presentation with this comprehensive guide covering key steps, content organization, visual aids, and delivery techniques. Learn about audience engagement, nonverbal communication, and tips to keep your audience interested while controlling panic and attending conferences. Prepare for your next talk by understanding the importance of preparation, storytelling, and practice.

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Effective Presentation

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  1. Effective Presentation Lena Qiying Ma Professor Biogeochemistry of Trace Metals Soil and Water Science Department University of Florida

  2. The key to success is communication

  3. Outline • Effective presentation • Key steps • Content • Technical • Organization • Visual aids: legible, short and simple • Delivery • 5 components of presentation • Nonverbal communication • Keep audience interested • Panic control • Attending conference • 7 Ps of effective presentation

  4. Key steps in preparing a talk • Know your audience • Educate your audience • Pitch according to knowledge level • Know your topic • Tell a story • Outline your talk • Work backwards • Tell what to talk, tell them, and tell what told • Practice • Practice, practice and practice http://www.pharmtox.med.uwo.ca/undergrad/survivalwebv3/frame.htm

  5. Audience attention span http://www.efcats.org/pages/presentation/oralpresentation.html

  6. Three Ts of presentation • Introduction • Tell what you are going to tell them • Main body • Tell them • Conclusion • Tell what you told them http://www.ruf.rice.edu/~riceowl/oral_presentations.htm#organization

  7. Typical presentation • Plan, prepare and present • Introduction - 20% • What you did, why you did it, & how you did it • Results - 60% • Provide < 3-4 facts since few remember > two • Conclusion - 20% • Summarize results • Make conclusions • Discussion implications http://web.archive.org/web/20010620075413/www.hms.harvard.edu/fdd/comm/two.html

  8. Visual aids

  9. Visual aids • Legible, short and simple • Legible • Font:Arial or Universal >Times New Roman • Size:>24-32 pt • Titles: 44 points + 4 & Body: 32 points + 4 • Colors • Contrasting and clear background • Short: less is more • Slide 7 lines • Line 6-8 words • Title 1 line • Sentence 1 line http://lqma.ifas.ufl.edu/SOS6931/pdf%20files/Int-Conf-%20CSSW.pdf

  10. Visual aids • Simple • Round off numbers & cut decimal places • Substitute symbols for words • Abbreviate where possible • Delete footnotes • Omit sources • Avoid underlines http://lqma.ifas.ufl.edu/SOS6931/pdf%20files/Int-Conf-%20CSSW.pdf

  11. Cluttering and simplified chart http://ecglink.com/library/ps/powerpoint.html

  12. Poor, better and best

  13. 5 components of presentation • Appearance • First impressions last a long time • Posture is part of appearance • Appear alert but relaxed • Take a minute to arrange your papers • Take a breath • Glance at the audience • Movement • Moving stimulus attracts attention • Match your message • Gestures • Show the organizational pattern • Emphasize issues • Facial expression and eye contact • Build rapport with an audience • Communication is a two-way process • Vocal behavior • Inflection, articulation, pitch, volume & rate of speech http://web.archive.org/web/20010620075413/www.hms.harvard.edu/fdd/comm/two.html

  14. Nonverbal communication • Shakespeare's dictum • Suit action to word and word to action • Non-verbal is > verbal message • Facial expressions 55% • Vocal tone 38% • Words 7% http://web.archive.org/web/20010620075413/www.hms.harvard.edu/fdd/comm/two.html

  15. Keeping audience's interest • Variety • Add stories • Use humor • Establish rapport • Eye contact • Use gestures • Ask questions http://web.cba.neu.edu/~ewertheim/skills/oral.htm

  16. Tips for effective presentation • Never apologize • One minute per slide • One idea/point per slides • Never read from slides • Words can’t be read at arm’s length won’t do • A picture = thousand of words • Keywords only: at-a-glance comprehension • Record presentation http://web.archive.org/web/20010620075413/www.hms.harvard.edu/fdd/comm/two.html

  17. Podium panic • Most people afraid of public speaking • Reduce stress • Smile • Nervousness is understandable and invisible • Positive thinking • Work like magic • You are whom you think you are • Use deep breathing techniques • Check out the room first • Concentrate on the message • Practice, especially the first few slides http://web.cba.neu.edu/~ewertheim/skills/oral.htm

  18. Things to do in a conference • Three reasons attending a conference • Information, inspiration, & interaction • Give presentation • Attend oral presentation • Always ask questions • Introduce yourself after the presentation • Meet people • Go to their posters. • Hang around the poster area in your field. This is where everyone in your field hangs out. • Hang out with your supervisor.

  19. 7 Ps of effective presentation • Purpose • People • Place • Preparation • Planning: effective organization • Personality: positive • Performance: effective delivery Engleberg (1994): Principles of public presentation

  20. THANK YOU

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