CENTRAL TEXAS SECTION OF THE IEEE

1. 2014 Fall Section EXCOM Meeting September 6, 2014 San Marcos Kenny Rice, Chair CENTRAL TEXAS SECTION OF THE IEEE

2. Meeting Agenda • 07:30 Coffee, Sign-in & Fare • 08:00 Call to Order, Agenda, Introductions • 08:20 Chairman’s Report • 08:50 Vice Chairs Report • 09:00 Secretary’s Report on L31 • 09:10 Financial Plan Training • 09:30 By-Laws Conversion to Standing Rules • 09:45 Break • 10:00 By-Laws Conversion to Standing Rules • 10:30 New Standing Rules • 11:00 Special Committee Recommendations Status • 11:20 Region 5 South Area Chair Report • 11:40 Lunch • 12:45 Student Branch Reports • 13:20 Chapter Reports • 14:25 New Business • 14:30 Adjourn

3. Introductions:Your nameYour Chapter & your Office(s) CTS Fall EXCOM MeetingSan MarcosSeptember 6, 2014

4. Outline • Officers and Committees • Parliamentary Procedure • Sections Congress • Tools • Information • Special Interest Items • Thanks

5. Officers • Vice-chairman Austin – Leslie Martinich • Vice-chairman SA – Ron Seaman • Secretary – Zhuo Li • Treasurer – Don Drumtra

6. Committee Members • Analog – John Purvis • Awards – Clif Denny • Conferences – Kai Wong • Electronic Communications – Joe Redfield • K-12/Educational Activities – Al Lozano • Life Member Coordinator – Scott Atkinson • Membership Development – Joe Redfield • Nominations - Tom Grim • PACE – Fawzi Behmann • Policy & Procedures – John Purvis • Student Branch Liaison – Ron Seamen • Training – Ina Angeles • vTools Coordinator – Kenny Rice • Webmaster – Clif Denny

7. Parliamentary Procedure • Facilitate transaction of business • All members have equal rights • Majority decides • Minority rights protected • Full & free discussion of every issue • Only one question at a time • Members have the right to know the question at any time • Only speak when recognized by the Chair, and then only to the chair • Chair must be impartial

8. TJ’s Advice • "No one is to disturb another in his speech by hissing, coughing, spitting, speaking or whispering to another, etc."

9. Vision • Service to the members: • Congressional Fellows program • New chapters • Section support for conferences • Member upgrade • Networking opportunities

10. Congratulations • 2014 Circuits and Systems Society the Chapter of the Year Award • IEEE Central Texas – San Antonio Life Members Affinity Group 2013 list of Outstanding Life Members Affinity Groups • Fawzi Behman received the 2013 IEEE Region 5 Outstanding Member award. • Zhuo Li who received the 2013 IEEE Region 5 Individual Member Achievement award. • The University of Texas IEEE Student Branch members Tyler Walker and Connor Weins took first place in Ethics Competition at the 2014 IEEE Region 5 Conference in Corpus Christi, Texas. • Trinity University IEEE Student Branch took third place in the Ethics Competition at the 2014 IEEE Region 5 Conference in Corpus Christi, Texas.

11. Sections Congress • Sections Congress is a triennial gathering of IEEE grassroots leadership to: • network with other Section leaders; • attend training programs; • develop recommendations to guide the future of IEEE. • The goals of SC2014 were three-fold • to provide an opportunity for delegates to gain information and training skills; • to network and build relationships with other volunteers within IEEE; • to serve as a forum for Section representatives and other local leaders, enabling them to voice – on behalf of the collective membership – the ideas, issues, and recommendations which will impact the development and growth of IEEE throughout the world, reinforcing its vitality and relevance to those it serves.

12. Sections Congress (cont) • Attendees from the Central Texas Section • Devon Ryan – CTS Primary Section Delegate • Kenny Rice – R5 Section Vitality Coordinator & Session Speaker • Leslie Martinich – MGA Awards Committee • Scott Atkinson – R5 South Area Chair • Joe Redfield – R5 Membership Development Coordinator • Tom Grim – R5 Society Liaison • Two days of intense networking, attending sessions, training, general information and meeting IEEE leaders, Society leaders and MGA Staff. • We have opportunities to utilize EPICS and TISP for new programs that will benefit our IEEE community. (Leslie) • Met IEEE leaders from all over the world and learned and collaborated on different ideas to enhance IEEE (Devon) • The session on small and medium sized sections could be utilized for training chapter leaders; MGA will be posting the notes from that session soon. (Scott)

13. Tools • vTools meetings and L31 • vTools eNotice and Surveys • Vitality Dashboard • Chapter Chairs have access for their Society members • New Section Website • http://sites.ieee.org/ctx/ • Social Media Launched at Sections Congress • Facebook:  https://www.facebook.com/pages/IEEE-Central-Texas/1479239548969920 • Twitter:  https://twitter.com/ieeeCTX

14. Special Interest Items • Chapter Elections by end of November • Information in last few Analogs • Can serve no more that 6 years in a position • Senior Member Upgrade • IEEE Day – Oct. 7 • Upcoming events • BTW 2014 - Sept 9-11 • CTCN/AICN Workshop: Employee, Consultant, Entrepreneur – Skills for a Multi-Faceted Career - Sept 13 • Computer Society Rock Stars of Cybersecurity Sept. 24 • PE/PEL/IE/IA Societies, Austin Joint Chapter, “IEEE 2014 Grounding Details & Practices Workshop” - Oct 3 • Computer Society International Performance Computing and Communications Conference - Dec 5-7 • Globecom 2014 – Dec 8-12

15. Special Interest Items (cont)Rock Stars of CybersecuritySpecial offer • $140 discount for ALL chapter members for Rock Stars of Cybersecurity • Enter Promo Code:  RSCYBER-chapter • Free registration for all IEEE Section leaders, and all IEEE Chapter leaders • Enter Promo Code:  RSCYBER-comp • 25% discount for Students • Enter Promo Code:  CYBER25

16. Special Interest Items (cont) • IEEE branding • Technology Management Council changing to Technology Engineering Management Society (TEMS). Be sure to check it when you renew. • Updating Section Procedures • Training Committee • Held in Austin 2/11/14 • Targeting February for Chapter Chairs

17. Chapter Chair Training • Topics will be: • Organization Overview • EXCOM members roles and responsibilities • General calendar of events for 2015 • Overview of basic officer tasks • Scheduling and filing l31s on vtools • Filing an expense report • Holding chapter elections • Overview of Budget Process

18. Thank you • Organizers • Nominators • Volunteers • Other officers For a successful 2014

19. QUESTIONS???