Focus on Achieving Results

1. Focus on Achieving Results

2. “Today’s put-off objectives reduce tomorrow’s achievements.” - Harry F. Banks

3. Learning Objectives • Defining your responsibilities • Setting appropriate goals • Learning more effective time management • Stopping procrastination • Establishing priorities • Managing distractions • Keeping motivated • Internal and external rewards

5. Self Appraisal • Understand your position in the University • Know your responsibilities • Evaluate skills, knowledge, and abilities for your current position • Improvements in the work place • Coming soon: Job Family Compass

6. “If you don’t know where you’re going, you’ll end up somewhere else.” - Yogi Berra

7. Seven Goals for Lehigh • Lehigh Culture and Style • Academic Quality • Undergraduate Education • Research, Graduate Education and Life-Long Learning • Visibility and Economic Leadership • Alumni Relations and Development • Innovation in Resources

8. Why don’t people set goals? • Can be hard work • Don’t know how • Fear of Failure • Fear of Success

9. Defining Your Goals Identity Values GOALS Outcome

10. Exercise #1 • Write down TWO possible professional goals for yourself.

11. S.M.A.R.T. Goals • S = Specific • M = Measurable • A = Attainable • R = Realistic/Rewarding • T = Time-based

12. Example S.M.A.R.T. Goal SPECIFIC: Describe your goal in exact terms. It will have a greater chance of being accomplished. Example of general goal: Inform students of flu shots. Example of specific goal: Write an article for the school paper to publicize the availability of flu shots in order to increase student body utilization by 10% over last year. The article will be completed by the November 30th deadline for publication.

13. Example S.M.A.R.T. Goal MEASURABLE: Establish concrete criteria for evaluating performance. This is important so you know when you have reached your goal. Write an article for the school paper to publicize the availability of flu shots in order to increase student body utilization by 10% over last year. The article will be completed by the November 30th deadline for publication.

14. Example S.M.A.R.T. Goal ATTAINABLE: Make sure the goal you set is something that can reasonably be done. Write an article for the school paper to publicize the availability of flu shots in order to increase student body utilization by 10% over last year. The article will be completed by the November 30th deadline for publication. “Yes” or “No” ?

16. Example S.M.A.R.T. Goal REALISTIC / REWARDING: You should decide if the goal is something that can be accomplished. Also, you should believe your goal is worth the effort. Write an article for the school paper to publicize the availability of flu shots in order to increase student body utilization by 10% over last year. The article will be completed by the November 30th deadline for publication.

17. Example S.M.A.R.T. Goal TIME-BASED: Set a timeframe for the goal. Putting an end point on the goal gives a clear target to work towards. Write an article for the school paper to publicize the availability of flu shots in order to increase student body utilization by 10% over last year. The article will be completed by the November 30th deadline for publication.

18. Think Big Picture “The difference between a good coach and an average coach is knowing what you want and knowing what the end is supposed to look like… If a coach doesn’t know what the end is supposed to look like, he won’t know it when he sees it.” - Vince Lombardi Jr.

19. Exercise #2 • Write down ONE professional S.M.A.R.T goal.

20. Exercise #3 • Goal Implementation Worksheet

21. Time Management

22. “Those who make the worse use of their time most complain of it’s shortness.” - Jean De La Bruyere

24. Facts & FiguresBy Dr. Donald E. Wetmore • A little planning will save a lot of doing. • The average person uses 13 different methods to control & manage their time. • Over the last 20 years, working time has increased by 15% and leisure time has decreased by 33%. • 70% of professionals use a “to do” list on a regular basis.

25. Facts & Figures (cont.)By Dr. Donald E. Wetmore • Only 20% of the average workday is spent on “crucial” things. • A person with a messy desk spends, on average, 1.5 hours per day looking for things or being distracted by it. • The average worker gets interrupted every 8 minutes.

26. Facts & Figures (cont.)By Dr. Donald E. Wetmore • The average worker sends and receives 190 messages per day. • 75% of American workers complain that they are tired. • It almost always takes twice as long to complete a task as what we originally thought it would. • A project tends to expand with the time allocated for it.

28. Time Management • Think “Self Management” instead. • Make TIME your ally. • Do you know where your time goes? • Try a 1 week log of your time to see where it typically goes. • Use weekly or daily schedules. • Regularly ask yourself “What is the best use of my time right now?”

29. Stop Procrastinating! • “One more day won’t make a difference. It can wait until tomorrow.” • “It won’t matter if I’m a few minutes late. No one else will be on time.” • “I work best under pressure.” • “I’ll just check my e-mail first.” • “I just can’t seem to get it started.”

30. Procrastination We put off doing things because we don’t sense enough pain for not doing it or enough pleasure to do it. Do you tend to procrastinate on only some tasks or on practically everything?

31. Conquering Procrastination Tips by Julie Morgenstern • Trust your instincts. • Focus on your goal. • Do a different step. • Break down overwhelming tasks. • Combine miserable with enjoyable tasks. • Give yourself a time limit. • Impose your own deadline. • Adopt a catchphrase.

32. Conquering ProcrastinationAdditional Tips • Recognize when you are procrastinating. • Break the inertia. • Don’t sabotage yourself. • Reward your non-procrastinating behavior.

33. Establishing Priorities • Where is it important for you to invest your time? • Determine what needs to be done. • Decide on the order in which to do the tasks. • Example #1: Urgent vs. Important (Stephen Covey). • Example #2: Assign “A,” “B,” or “C” to each task (Alan Lakein).

35. Exercise #4 Your “To Do” List

36. “Concentrate all your thoughts on the task at hand. The sun’s rays do not burn until brought to a focus.” - Alexander Graham Bell

37. Managing Distractions • Avoid being pulled in many different directions (i.e. reacting to interruptions instantly). • Only 20% of interruptions are true emergencies (Morgenstern, 2004). • Don’t schedule yourself so tightly that you have no room for any interruptions.

39. Reduce Interruptions • Let people know when you will be unavailable. • Let voice mail take calls when you are busy. • Schedule time to read and respond to e-mail. • Turn off your instant message function. • Schedule regular meeting times for communication. • See the “Strategies for Overcoming Common Time-Wasters” handout.

40. Stay Motivated • Motivation is affected by positive rewards resulting from a specific action. • Common motivators: fear, incentives, positive change, and personal needs. • Motivation does not come naturally. How do you learn or develop internal motivation?

41. Internal Motivation • Welcome changes. • Take pride in your achievements. • Visualize success. • Be flexible. • Become an optimist.

43. “Control your thoughts. Remember, you become what you think about most of the time. Be sure that you are thinking and talking about the things you want rather than the things you don’t want.” - Brian Tracy

44. Internal Rewards • Fulfillment • Satisfaction • Enjoyment • Happiness • Self-esteem

45. External Rewards • Cash-based • Benefits / “Perks” • Career Opportunities • Professional Development

47. Your EAP is just a telephone call away • A counselor is available to talk with you at any time. • Referrals to local Employee Assistance Professionals

48. The Employee Assistance Service Is . . . . • Confidential • Available 24 Hours a Day • Available to You at No Charge • Available to You and Your Immediate Family Members