Preparing for a Continuing Approval Review

1. Preparing for a Continuing Approval Review 2019-2020

2. Educator Preparation Staff Program Specialists: • Vanessa Alba • vanessa.alba@tea.texas.gov • 512-463-6282 • Lorrie Ayers • lorrie.ayers@tea.texas.gov • 512-936-2166 • Kerri Elzie • kerri.elzie@tea.texas.gov • 512-936-8264 • New Program Specialist • Email TBD • Phone TBD Directors: • Grace Wu • grace.wu@tea.texas.gov • 512-463-9246 • Tam Jones • tam.jones@tea.texas.gov • 512-463-9636

3. Today’s Topics Preparing for the Review • Notification & Process Overview • Resources • The Status Report The Review • Preparing Documents • Submitting Documents • Standard of Review Post-Review • Closing • Next Steps / Compliance Plan Continuing Approval • SBEC • 5-Year Rotation

4. Keep Your Review Documents Handy During This WebinarWe Will Refer to Them

5. Part 1 – Preparing for the Review Preparing for the Review • Notification & Process Overview • Resources • The Status Report

6. Periodic EPP Review is Required by TAC Why Review? 19 TAC §228.10(b) Continuing entity approval EPP continuing approval review = every 5 years A review may be conducted at any time at the discretion of the TEA staff 19 TAC §229.6(a) The continuing approval of an EPP is based on… EPP accreditation status and Compliance with the State Board for Educator Certification (SBEC) rules regarding program-approval components

7. Focus on Quality TEA is committed to ensuring high-quality EPPs that recruit and prepare qualified educators. Focus on… Educator quality Continuous improvement Continuing EPP approval

8. Review Format Desk Review On-Site Review

9. 5-Year Continuing Approval Review-Process Overview Identify EPPs for Review (5-Year Rotation, Discretionary, New EPP) Risk Assessment Notification & Training Review & Identification of Corrective Action Needed SBEC Continuing Approval

10. Risk Assessment [19 TAC §228.10(b)(3)] Annual Performance Data Teacher Retention Test Pass Rate Formal Complaints Within Last 5 Years TAC Violations Excessive Complaints Accreditation Status Lower Status = Higher Risk Accreditation by Other Organizations Reduced Risk Accreditation Data Principal Survey Quality of Field Supervision

11. Notification Letter Important Information Due Dates Review Format Risk Assignment Training Date Assigned Program Specialist

12. When is Payment Due? Onsite Reviews Only $4500 Payment Window 9/1/2019-9/23/2019

13. Resources Handbook Process Overview Preparation Risk Assessment Instructions-Document Submission Helpful Forms - Appendices Rubric Nine Components Related TAC Evidence from Figure 19 TAC §228.10(b)(1)

14. Status Report Required in 19 TAC §228.10(b)(1)

15. The Scope and Sequence Document Programs at Risk Stage 1 or 2 Submit as Appendix with Status Report Complete for certificate area • lowest performing • largest number of candidates

16. When is the Status Report Due? 2 Weeks Before Review TEA EPP Status Report

17. Pause for Questions on Part 1 Questions??

18. Part 2 – The Review The Review • Preparing Documents • Submitting Documents • Standard of Review

19. Do Not Create Documents that do Not Currently Exist for the Purpose of the Review.

20. Desk Review Instructions Handbook Appendix C Abbreviated Review* Governance Curriculum Complaints Process *Deeper review if necessary

21. On-Site Review Only Status Report Documents Submitted to TEA All Components Reviewed EPP Staff Must be Available for Assistance & Discussion

22. No Gifts Please GIFTS We love you but… we can’t accept them!

23. Candidate Records for Review Desk Review To EPP 2 Weeks Prior to Review Date Records to TEA on Review Date On-Site Review Provided to EPP On-Site (1st Day of Review)

24. Labeling Files to be Submitted Carefully labeling files for submission is important!

25. Desk Review – File Labels

26. Submitting Documents TEA Help Desk Encrypted Flash Drive Attached to Email Non-Secure Documents Electronic File Transfer

27. Document Review Alignment with TAC Evidence

28. Example of a Review of Evidence of Formal Admission [19 TAC §227.17]

29. Pause for Questions on Part 2 Questions??

30. Part 3 – After the Review Post-Review • Debrief & Closing • Next Steps / Compliance Plan

31. Keeping EPP Staff Informed Desk Review Conference Call with EPP Staff Additional Document Submission Window No Evidence Accepted after Close of Review (Additional Document Submission Deadline) Draft Report Sent to EPP for Review and/or Comment Final Report Sent to EPP for Signature of Acceptance On-Site Review Daily Wrap-Up with EPP Staff Additional Document Submission Daily No Evidence Accepted after Close of Review (Official Closing Meeting on Final Day) Closing session with EPP Staff to Craft Compliance Plan Final Report Sent to EPP for Signature of Acceptance

32. Next Steps / Compliance Plan Next Steps • All EPPs Compliance Plan • On-Site Review • Collaboratively Developed with EPP Staff On-Site at Closing • Could be Adjusted After Review Closes

33. Pause for Questions on Part 3 Questions??

34. Part 4 – Continuing Approval Continuing Approval • SBEC • 5-Year Rotation

35. Continuing Approval [19 TAC §229.6(b)]

36. Continuing Approval for EPPs not in Alignment TAC Sanctions may include: public reprimand, conditional approval, or revocation

37. An Important Note about SBEC Orders If an EPP that is being reviewed is under SBEC orders that state “the EPP must be in compliance with all TAC” at time of review, the outcome of the review may differ from what was described on the previous slides.

38. Today’s Main Points TEA is required to review EPPs and EPPs are expected to maintain appropriate records & provide them as evidence during the review. Send all requested documentation & records on dates specified in notification letter. Candidates’ records must be secure!! There are lots of available resources to help you with this process-call Program Specialist if necessary. Corrective action is required and time-bound.

39. Pause for Additional Questions Questions??

40. Thank you for Attending!