Requesting an Out-of-District Workshop in Timekeeper

1. Requesting an Out-of-District Workshop in Timekeeper

2. Step 1:Enter your Timekeeper Employee number.

3. Step 2:Enter your PIN #.

4. Step 3: Click on “Out of District Workshop Requests” to begin the process.

5. Step 4: Click “Add New”.

6. Step 5: Complete all information regarding workshop and CEU credits, then click the “Absence Info” tab. The request can be saved at any point by clicking on “Save Changes” and it will resume the process where it was left off.

7. Step 6: Click “Insert”, enter the Start and End dates for the absence requested, enter the substitute information if needed or known, then click the “Registration Fee/Other Fess” tab.

8. Step 7: Click “Insert”, enter any registration fees required to attend the workshop, choose whether or not is to be reimbursed, click on the links to enter any expense information and notes, then click the “Lodging” tab.

9. Step 8: Click “Insert”, enter any lodging information, choose whether or not is to be reimbursed, click on the links to enter any expense information and notes, then click the “Meals” tab.

10. Step 9: Enter any estimated meal charges, then click the “Travel” tab. Please keep in mind the guidelines for when meals can and cannot be reimbursed. For example, lunch cannot be reimbursed unless there is an overnight stay.

11. Step 10: Click “Insert”, enter mileage information, choose whether or not is to be reimbursed, click on the links to enter any expense information and notes, then click the “Documentation” tab.

12. Step 11: Click “Insert” and upload any documents (workshop agenda, lodging information), then click “Submit” to send your request.

13. Step 12: Click “Yes” to continue.

14. Once completed and submitted your request will show “Pending” in Timekeeper until it has obtained all required approvals.