RAF9038 Final Coordination Meeting

1. RAF9038 Final Coordination Meeting Arusha, Tanzania Uganda Dr. Akisophel Kisolo Project Counterpart 2 – 5 December 2013

2. RAF9038 Final Coordination Meeting Country Background on Regulatory Framework: Legal:Law: Atomic Energy Act 2008 – enacted by Parliament. Regulations: Atomic Energy Regulations 2012 – Issued by the Atomic Energy Council. Safety Guides: Six drafts for medical and industrial applications have been developed by Council and are almost ready for publication. The Law, Regulations and Safety Guides meet IAEA requirements.

3. RAF9038 Final Coordination Meeting Country Background cont’d Regulatory Authority:Policy Organ – Atomic Energy Council was established in 2009. Secretariat – From August 2009 to February 2012 Council had Interim Secretariat with 07 seconded staff. – From February 2011 todate, 22 Staff headed by the Secretary have been appointed. – Most Secretariat staff are Junior Radiation Protection Officers who need both formal and on-job-trainingRegulatory Authority is independent and has some resources (human, funding and equipment) to provide regulatory functions.

4. RAF9038 Final Coordination Meeting Status of progress with implementing the national self-assessment of the regulatory infrastructure for safety: • Status of the Project Cycle • Response completed (3 months / September 2013) • Analysis Not Completed: Started and not complete. • Action plan Not Started

5. RAF9038 Final Coordination Meeting Scope of Self-Assessment 9 Modules selected for the first self-assessment cycle • Government responsibilities for safety • Management system for the Regulatory Body • Responsibilities and functions of the Regulatory Body • The Global safety regime • General responsibilities of registrants, licensees and employers • General responsibilities of workers • Legal Regulatory Framework • Monitoring Programs Technical Services • Requirements for Radiation Protection Program

6. RAF9038 Final Coordination Meeting Challenges: • Management commitment is good. • Adequate resources are needed to complete of the self-assessment. • More efforts required in coordinating Teams’ work. • Training / understanding • Some staff who was trained in SAT/SARIS went for further studies or left Council (Interim Secretariat staff) • Self-assessment tool required more knowledge of regulatory systems and government procedures (Junior RPOs). • Personnel • Small numbers of staff to form SAT/SARIS Teams • Some staff had low motivation in self-assessment (not active in teams).

7. RAF9038 Final Coordination Meeting • Time • Limited time allocated to SAT/SARIS because of many assignments. • Technical (software, question-sets, etc.) • No major challenges • External (i.e. cooperation from other organizations, etc.) • Cooperation with external organizations not started. • Others • Some Staff do not realise that SARIS is a good management tool.

8. RAF9038 Final Coordination Meeting Project outputs and outcomes: • Findings • The need to continuously review the regulatory processes and procedures to meet set standards. • Provided framework to for developing Council management system. • Council identified gaps and set realistic goals. • Benefits • Staff were trained through SAT/SARIS Project training courses, workshops and coordination meetings. • Strengthened team work amongst staff. • Enhanced performance and accountability of the Council. • Others

9. RAF9038 Final Coordination Meeting • Project outputs and outcomes cont’d • Examples of added-value to the organisation • SARIS is a now an internal Council peer review mechanism. • Notable outcomes • Council identified its own strengths, weaknesses, opportunities and threats. • Lessons learned • Regular self-assessment improves effective management of Council resources. • Self-assessment helps to generate initiatives.

10. RAF9038 Final Coordination Meeting Improvements to regulatory infrastructure: • Implementation of improvements to the regulatory framework – Improvements in licensing and inspection procedures. - More up-to-date register of sources. • Changes made in activities / organisation / functioning of the Regulatory Body – Overall performance of regulatory processes. • Results of actions implemented to date – Better coordination and team work amongst staff. - We now has a risk based inspection program Improvements planned – Review of the Regulatory processes and work procedures. • Others • – Conduct SARIS based on a realistic schedule and with adequate resources.

11. RAF9038 Final Coordination Meeting Other project benefits: • Training courses Council staff participated in SAT/SARIS training in Abuja, Harare, Mombasa • Meetings PC participated in coordination meetings in Nairobi, Mali and Arusha.

12. RAF9038 Final Coordination Meeting Relevant observations: • Notable good practices to be shared with Member States • Better team work and coordination amongst staff. • Enhanced performance and Management of the Council. • Areas of common concern to be addressed in other similar projects • Small number of staff • Training of staff • Resource allocation • More resources need to be allocated • Next steps • Analysis and Action Plan phases to be completed. • Plan national Training on SARIS • Any other issues • Awareness acquired through SAT/SARIS was useful in understanding Standards and developing safety guides.

13. RAF9038 Final Coordination Meeting THANK YOU!!