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Oracle's Higher Education eProcurement Solution Overview

Learn about Oracle's eProcurement solution tailored for Higher Education institutions, including features like streamlined sourcing, automated negotiations, and self-service purchasing portals. Enhance your procurement processes with Oracle today!

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Oracle's Higher Education eProcurement Solution Overview

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  1. Welcome Higher Education Customers

  2. Oracle’s eProcurement Solution for Higher Education Bill Gaynor Application Engineer Joe Addeo Solution Specialist JOSEPH.ADDEO@oracle.com

  3. Buyers Prepare RFQ Manually Paper-Based Bid Package Fax / Mail Bidders Revise Bid Fax / Mail Fax / Mail Award Manually Review Supplier Quotes Traditional Sourcing Process Manual, Paper-Intensive, Linear Process

  4. Oracle Sourcing Oracle Financials Supplier Portal Oracle Internet Procurement Exchanges & Marketplaces Workflow Purchasing Intelligence Suppliers Full Procurement Lifecycle

  5. Request Source Buy Oracle Sourcing & Oracle PurchasingPoints of Integration • iProcurement users see negotiation reference • For identical requisition items: • Quantities automatically aggregated in Sourcing • Lowest price defaults to “starting best price” in Sourcing • Sourcing need-by date range automatically calculated from requisition lines need-by dates • Requisitions under negotiation removed from req. pool • Can not be acted upon by other buyers • No accidental duplicate sourcing • Requisition items not awarded/not bid, automatically returned req. pool • Sourcing items awarded automatically enter the Purchase Order workflow Oracle Purchasing/Sourcing Common Data Model: • Buyers • Operating Units • Ship-to location • Bill-to location • Currency • Payment terms • Active Suppliers, including whether the supplier is “on hold” • Item Categories (Commodity Types) • Inventory items for items with backing requisition lines • Unit of Measure • Currency Exchange Rates • Purchasing attachments • Security Common Workflow

  6. Non-Oracle Sourcing Point Solution & Oracle Purchasing Oracle Purchasing • Mismatched data • Different terminology • Different data elements • Inability to provide sourcing event visibility to non-buyers (e.g. requisitioners) • Manual, duplicate data entry • Aggregation of demand • Reference data • Security administration • Custom code creation/maintenance: • Pass RFQ request into point solution sourcing • Pass award result to purchasing • Reference data synch. • Requisition pool handling • 2 workflows • 2 technology stacks Request Source (Point Solution) Buy Custom Code • Buyers • Ship-to location • Bill-to location • Currency • Payment terms • Suppliers • Item Categories • Items • Unit of Measure • Currency Exchange Rates • Security • Buyers • Ship-to location • Bill-to location • Currency • Payment terms • Suppliers • Item Categories • Inventory items • Unit of Measure • Currency Exchange Rates • Purchasing attachments • Security

  7. Engineer Design Collaboration Portal Quotes Bids Counter- offers RFx Auction Offers Planner Planning, Scheduling Buyer Manage Contracts eMail Oracle Sourcing Solution Overview Demand Negotiate Supply CollaborativePreparation DIRECT Multi-RoundNegotiations XML / EDI INDIRECT Employee Goods & Services Award Bid Analysis SpendAnalysis SupplierSelection Supplier Performance Intelligence

  8. Auction /Bid Well-DefinedAttributes Furniture, Memory Hours NegotiateBest Price RFx /Quote Complex,Engineer to Order Construction, Govt. Days or Weeks Meet Need forMany Attributes Offer / Counter Offer Standard Commodities Paper, Metals, Oil Varies Best Terms:Price, Delivery, Payment Support Any NegotiationFlexible Methods Address YOUR Sourcing Strategy Good orService Example Duration Focus RFx = Request for Information / Quote / Proposal

  9. Promote Competition Drive to the Desired Outcome Manage ParticipationFlexible invitations & reusable bidders lists Avoid Frivolous BiddingMinimum bid & bid increment amounts Match CompetenciesPartial bids (item and amount) Promote CommunicationOnline discussions Control LifecycleAutomatic or manual extensions Manage VisibilityFlexible negotiation styles

  10. Optimize BiddingEfficient Tools for Suppliers • Bid Monitoring • Provide real-time bid status • Rules-Based Bidding • Automatically respond to competitive bids

  11. Increase Negotiation Efficiency Shorten Negotiation Cycle Best Practice Workflow Scalable Global Share best practices with entity-wide templates Automate all negotiation activities Manage negotiations with thousands of lines Single negotiation event can span language, currency, and time zone

  12. Summary

  13. Oracle eProcurement Solution • Self-Service Purchasing Automate processes, empower employees • Identify Savings & Supplier Improvement Opportunities Integrated spend, supplier performance, and productivity analysis • Efficiently Manage Complex Negotiations Support all negotiation types with robust buyer and supplier tools • Source for Best Value Multi-attribute bidding and analysis • Self-Service Supplier Portal Automate and Improve supplier communications

  14. Thank you for your participation! Visit the Higher Education eProcurement Solution Launch Pad For more Information: http://gehlpad.oracleicenter.com/pls/survey/demo.lp8?p_id=6855

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