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Microsoft Powerpoint 2011. By Mrs. Bushman. The ribbons. The ribbons are toolbars to use as a visual shortcut to what you use most. These take the place of the Formatting Palette. home. Set up your slides. Select the font. Alignment Options. Insert Options. Format Objects.
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Microsoft Powerpoint 2011 By Mrs. Bushman
The ribbons The ribbons are toolbars to use as a visual shortcut to what you use most. These take the place of the Formatting Palette.
home Set up your slides. Select the font. Alignment Options. Insert Options. Format Objects. Play Slide Show.
Format The format ribbon appears when an object has been selected, and is defined by that object. The top example is for a text box, the bottom is for a picture.
themes Themes allows the user to change the aesthetics of the presentation. Page Setup is for changing from standard to widescreen, the Themes section gives the user a selection of styles to choose from, with more hidden behind the small triangle on the right of the slider window. Save Theme stores changes made to themes. Theme Options allows changes to be made to themes, and Master Views allows for checking how everything will look in print.
Tables Tables can be created on PowerPoint slides starting with the New button on the left side. This can be handy if the user is wanting to create a quick table of information, however if the data for the table is stored on Excel, a table can be made there and inserted into PowerPoint using the Insert drop down menu in the very top toolbar of PowerPoint.
Charts Charts, like Tables are products of Excel. If you need a quick chart made, start by selecting the type of chart needed. If the data is on Excel, however, it is more easily made on Excel and Inserted into PowerPoint using the Insert drop down menu in the very top toolbar.
smartart SmartArt is basically the Microsoft word for Thinking Maps. It’s a way to graphically present information. Once the Insert SmartArt Graphic has been selected (each type has additional formats based on the type of information being displayed and the best means of conveying the message), then the SmartArt Graphic Styles will populate with 2D and 3D versions of the selected map. The shapes can be changed and re-ordered in the Edit SmartArt area.
Transitions Transitions are one of the few original features of PowerPoint from the beginning, however the number, type and complexity of those transitions have also changed with each additional version of MS Office. Now, it’s not only the actual transition, but the timing, the speed and even automation. One thing to keep in mind, though, if the user is planning on exporting the presentation into a Quicktime movie, they cannot have transitions.
Animations Animations allow for objects to appear… change… or disappear!
Slide show Slide Show provides controls to control and even enhance the presentation. The user can customize the show, rehearse, change to Presenter View (which gives the next slide in a small preview pane in advance) and even record the show.
Review Review is used mostly for collaborative projects where updates are made and returned back to the user. There are, however, a few other useful areas for this ribbon: Protection and Share. Protection locks the saved presentation so it cannot be altered by outside parties while Share uses the Apple Mail app to attach the presentation to an email.
Why Spell Check? • Spell check is the little program within Microsoft Office that will run through the entire presentation, looking for spelling and grammatical errors and giving the user options to leave it or suggestions of what to change it to. There is no understanding as to why it was left off of PowerPoint, but given the amount of text used in presentations, it might be worth restoring it to the toolbar on top.
Getting started. • Right click on the gray area at the top where the toolbar is located. • With the menu that pops up, click on Customize Toolbars and Menus.
Commandeer. • Click on the right tab labelled Commands.
Where is it? • In the window labeled Categories, click on Tools. • On the right window listing the commands, the commands change according to the category chosen. Click on Spelling. • Click OK.
Where is it at? • A lot of times the hardest part of a new version of software is finding where things are at. • Some of these are commonly used, some of these are based on previous lessons.
Action buttons • Action buttons are buttons used to move to designated slides in a presentation, or to perform some sort of other action. • These are still located in the Slide Show drop down menu.
Adding slides • Adding slides from the Home ribbon has been made easier with the drop down menu also asking for the layout of the new slide.
Layout • If the user decides to change how the slide looks, where text is located at, adding images or videos, clicking the Layout on the Home ribbon will do this.
Texting allowed here • The Insert section also contains a number of helpful items. • These are all related as a form of text or a way of adding text to the presentation.
Look at me now • Pictures allow images and clip art to be added to the presentation. • If you remember the clip art from the previous version, that is now the Clip Art Gallery.
The shape of things • The Shape section gives a list of different shapes, a browser at the bottom and another way of reaching the Action Buttons dialogue box.
Lights! Camera! • Media allows for more than just videos, it also allows for audio and the recording of audio to attach to a specific slide, or to run through the entire presentation. It’s all in the settings.
Viewing pleasure • Using the Normal View on the bottom left corner, a pane opens on the left displaying the slides as images of the slides or as the outline. Each has a purpose, but most usually want to see the appearance.
