Expanding Facility Condition Assessment in the Information Age

1. Expanding Facility Condition Assessment in the Information Age Michael D. Dell’Isola, PE, CVS, FRICS Benjamin Dutton, BSc (Hons), MRICS Faithful + Gould

2. Today’s Presentation • Condition assessment basics • How information management can improve the process • Our approach to condition assessment – Strategic Facility Consulting • Examples

3. What assets do we have? What are the quantities of those assets? Where are they & what condition are they in? Are those assets being used to their full potential? Are they compliant with applicable legislation and/or standards? How do we better manage those assets? What needs to be done to bring these assets into acceptable condition/compliance? How much funding do we need in order to maintain or improve the current conditions? When do we need to complete recommended capital projects? How do we prioritize recommended capital projects? What will the condition be as a result of a given funding level? Where can we achieve cost savings? Condition Assessment Basics

4. Avoid emergency repairs and catastrophic incidents – 20 to 60% saving Promote competitive bid contracting – 15% savings Bulk purchasing – 10% savings Avoid construction cost increases – 10% savings Reduce labor costs – time saved in budget preparation and reduction in lost productivity Ensure business continuity Brand consistency Unnecessary project cost avoidance Replace when most effective Reduce liability Condition Assessment Basics – Cont.

5. Facility Condition Index • Several government studies in the 1990’s concluded that annual funding equal to 2 to 4 percent of the current replacement value (CRV) is necessary in order to avert building failure. • This led to the creation of a Facility Condition Index - a ratio somewhere between 0.00 and 1.00.

6. History of Condition Assessment • 1990’s – Generally a one time static report • Early 2000’s evolution of database structured assessments • More recently • Interaction with planning/programming systems • Interaction with Facility Management systems • Progressive connection to Building Information Modeling (BIM) • Future – Fully integrated information management through BIM

7. Building Life Cycle

8. BIM – The Broadest View Geospatial Data Financial Data Designer Data BIM Specifier Data Owner / Occupier (FCA) Environmentalist Data Sustainers Data

9. Simulations -Comfort -Ventilation, heating -Life cycle cost -Light, sound -Insulation -Fire, usage -Environment -Life time predictions Construction management -Scheduling -Logistics, 4D Lifecycle Information Laws and regulations -Building regulations -Building specifications CAD software -Drawings, calculations -Architect, engineer,… Knowledge databases -Best practise knowledge -Own practice VRML -Visualisation, 3D models Briefing -Functional req. -Estimates -Conditions -Requirements Building Information Model Demolition, refurbishment -Rebuild -Demolition -Restoration Facility management -Letting, sale, operations -Maintenance -Guaranties Specifications -Specification sheets -Classification standards -Estimates, accounting Procurement -Product databases -Price databases

10. Integrated Approach • Paradigm shift from fragmented information approach to integrated and focused one Interaction • Source: National Institute of Building Science,BIM Standards, 2006

11. Interoperability

12. Numerous studies show: Wasted effort Duplicated effort (information entered 6 times) Inadequate information Incorrect information Potential savings are enormous over the facility life Why BIM and Information Management?

13. Benefits • BIM is “object oriented” • Elements • Systems • Components • Space and space types • Etc. • Information is most valuable when attached to objects • Objects can be defined, tracked and assessed over their life

14. Services Over the Facility Life Cycle

15. OUR APPROACH - SFC • Reduce facility costs • Develop defendable and transparent short, medium and long-term budgets • Speak to all levels of an organization • Prioritize expenditures by KPI • Align facilities with business mission • Streamline facility operations

16. SPACE UTILIZATION SAFETY, SECURITY & COMPLIANCE ENVIRONMENTAL PERFORMANCE FUNCTIONAL SUITABILITY PHYSICAL CONDITION & REMAINING LIFE FINANCIAL OUR APPROACH - SFC

17. OUR APPROACH - SFC • FUNCTIONAL SUITABLITY • Do our facilities meet our physical needs? • Do our facilities support our current and future business needs? • Based upon other facility related factors, do our facilities support our needs? • SPACE UTILIZATION • How much of our space are we using? • What is our occupant density? • Should we change our occupancy based upon other facility factors?

18. OUR APPROACH - SFC • ENVIRONMENTAL PERFORMANCE • Where can we achieve energy savings? • Where should our energy use be? • What is our carbon footprint? • What should our carbon footprint be? • How can we achieve LEED certification? • SAFETY, SECURITY & COMPLIANCE • What threats should we consider? • What security level should we achieve? • How secure are we? • What improvements should be made?

19. CLIENT EXAMPLE – DISTRICT OF COLUMBIA • 15M SF • Significant deferred maintenance • Missing capital investment • Conflicting priorities

20. CLIENT EXAMPLE – DISTRICT OF COLUMBIAThe Joint Objectives • Realize cost savings through improved sustainable operational performance • Manage, measure and improve performance of your built environment • Prioritize expenditures to optimize capital, operating IRR and business objectives • Mitigate risk and avoid costs through improved governance and decision-making • Identify and meet energy consumption reduction goals • Reduce green house gas emissions and manage carbon footprint • Comply with regulations & reporting requirements • Inform stakeholders through sustainability reporting

21. Information Technology • Lifecycle capital planning and forecasting • Capital planning and funds management • Capital performance management • Stakeholder reporting • Condition, energy and security assessments • Energy efficiency and emissions analysis • Cost segregation analysis

22. Our Particular Solution • iPlan is a web-native technology platform that serves an organization’s capital planning, operational and performance management, and stakeholder reporting needs

30. BUILDING 10STOCKLEY PARK

33. Questions