Your Quiz

1. Your Quiz 1) Name the process groups. 5 pts 2) What are the 4 areas of the Balanced Scorecard? 8 pts 3)Name 4 of the Knowledge Areas 4 pts 4) If someone on your team is failing to deliver, the approach we discussed is to 1)___ and 2) __ 2 pts 5)This document authorizes the project. 3 pts 6) Name 3 of Hackman’s 5 conditions for team effectiveness. 3 pts

2. Project Motivity, Inc.“Experts in Project Analysis & Execution” You work for this company. • www.projectmotivity.com

3. SCOPE! Simple Review Before We Decompose It

4. Significance of Scope • Must be addressed in early stages of project; can be difficult to do • Often many stakeholders have input that needs to be considered and managed. • Consensus must occur surrounding the boundaries of the project

5. Scope • Must be defined and approved • PM assures all understand its aspects and agree on final deliverables. • Scope management starts with the scope statement. Where do we find that in a formal project? Answer: Within the project charter

6. More on Scope • We PMs take the scope statement and then elaborate on it through examination, definition, and documentation of project functional requirements… • Thus clarifying what is needed in the project. • Stakeholders’ expertise generally only goes so far, so research is often needed.

8. PM Skill Worth Developing It takes finesse to get true requirements from stakeholders who aren’t always sure what they really want. Be a good communicator and ask lots of questions. “Crowdsource” as needed.

9. Remember • Project scope management includes processes that ensure the project includes all and only the required work.

10. Input Processes on a Page Scope Planning (project scope management plan) Scope Definition (project scope statement) Create WBS (who does what, when) WBS dictionary + WBS permits scope verification+ scope control throughout the project

11. Understand • WBS decomposes the work into manageable pieces • The scope definition process takes the preliminary project scope statement & project charter as the main input items and generates the scope statement as the main output item.

12. Understand… • What Scope Creep is! Signifies lack of control. • Project scope mgt. plan is an input to all the processes of the scope mgt. process, except the scope planning process, which creates the scope mgt. plan. Be a good critical thinker on exams. • Each process in the scope management knowledge area is used at least once in each project.

13. Know for Exam • The scope baseline consists of the approved project scope statement, WBS and WBS dictionary. • The units of quantifiable value in a project are also called the metrics. • “Work packages” = lowest level of WBS hierarchy activities to be cost-estimated, scheduled, monitored, and controlled.

14. Your Quiz – Let us Discuss… 1) Name the process groups. 5 pts 2) What are the 4 areas of the Balanced Scorecard? 8 pts 3)Name 4 of the Knowledge Areas 4 pts 4) If someone on your team is failing to deliver, the approach we discussed is to 1)___ and 2) __ 2 pts 5)This document authorizes the project. 3 pts 6) Name 3 of Hackman’s 5 conditions for team effectiveness. 3 pts

15. Rolling Wave PlanningBe aware of this term… Just remember it’s a technique used when all info is not available at the outset of a project. Activities increase as new info comes in.

16. SCOPE MANAGEMENT SURVIVAL SUMMARY • Discuss initial hypotheses to test as soon as possible. Some client executives don't like to be surprised by transformational ideas or assumptions in the final recommendations meeting with their staff. Gain a sense of executive response early in the project - (be politically astute) • Outline the tasks and deliverables that are and are not covered in the project scope, in order to set client expectations. Sometimes the client will choose- before the project begins - to expand the scope after the out-of-scope issues are communicated. • Clarify format of deliverables. Make sure that the client knows the format of the various deliverables so that they don't have unrealistic expectations about the level of detail. • Be certain that the client has realistic expectations regarding your participation in training and follow-up meetings as well as how many iterations of a project you will complete before requiring a change order — especially in the case of fixed-price contracts.

17. Have the client sign off on a scope document at the beginning of a project. Be careful not to make this process so formal as to put off the client. (More politics. You need to always keep them in mind for the sake of career survival.) • Consistently review the original scope as you work through various milestone meetings during the course of the project.

18. Which of the following is NOT true about the project scope statement? • It describes in detail the project deliverables and the work required to create those deliverables. • It helps in developing a common understanding about the project scope among the project stakeholders. • It is an output of scope planning. • It helps the project team to perform more detailed planning. Answer: D

19. Which of the following is not a component of the project scope baseline? • The project scope statement • The WBS • The project charter • The WBS dictionary Answer: C

20. Which of the following is an input to the scope definition process? • The WBS • The detailed project scope statement • The preliminary project scope statement • The project schedule Answer: C

21. Which of the following is NOT a tool used in creating the project scope statement? • Decomposition • Stakeholder analysis • Expert judgment • Product analysis Answer A.