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2014 Point in Time Count Training

2014 Point in Time Count Training. Why Am I Here?. Video Goes Here. http ://www.youtube.com/watch?v=zziq6onTGuw. What Did I Get Myself Into?. Policy # 1. Seriously, What Did I Get Myself Into?. Policy # 2 No One is Alone in This Effort. Reasons Not To Stress.

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2014 Point in Time Count Training

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  1. 2014 Point in Time Count Training

  2. Why Am I Here? Video Goes Here http://www.youtube.com/watch?v=zziq6onTGuw

  3. What Did I Get Myself Into? Policy # 1

  4. Seriously, What Did I Get Myself Into? Policy # 2No One is Alone in This Effort

  5. Reasons Not To Stress You Are Not Allowed-No Stress Policy We Will All Work Together We Are A NetworkWe Will Share Best Practices and ResourcesWe Are Going to be Well PreparedWe Are Helping the HomelessThe PIT Count is Essential to Solving the Issue

  6. Introductions • Name and County• Employer and Position• Count Experience or Experience with Homelessness Everyone Counts

  7. Why We Count • Large Factor in Determining the Amount of Federal Funding Available for Homeless Programs in our State.• Used as a Measure in Determining the Effectiveness in the Impact of Existing Services. Are We Meeting the Current Needs? Are We Funded Accordingly? Everyone Counts

  8. Why We Count • Improve Services and Identify Gaps• Use Data to Justify New Services/Programs • Identify Trends and Learn More About Root Causes of Homelessness• Count Analyze Adjust Progress Everyone Counts

  9. Key Subpopulations • Count Data Examines Homelessness and…-Chronic Disabling Conditions -Serious and Persistent Mental Illness -Substance Abuse-HIV/AIDS -Severe Mental Illness -Veterans Status -HIV/AIDS -Domestic Violence-Length of Homelessness Everyone Counts

  10. Accurate Data A Must • Correlations and Trends from Year to Year• Learn More About Root Causes• Collaboration = MACH Everyone Counts

  11. MACH’s Future Initiatives • Increase Participation From Agencies• Upcoming Monthly Newsletter…Agency Profiles, ClientsSuccess Stories, Promote Awareness and Educate About Homelessness • Connect. Advocate. Empower. REBRAND… Everyone Counts

  12. MACH and PIT •Rollout New Collaborative Identity• Unique Opportunity to Demonstrate Collaboration in Action • PIT Should Educate Public About Homelessness Raise Awareness for MACH Everyone Counts

  13. MACH’s Turf AikenAllendaleBambergBarnwellCalhounChesterFairfield KershawLancasterLexingtonNewberryOrangeburgRichlandYork Everyone Counts

  14. The PIT is a Snapshot • Identify all Individuals and Families Experiencing Homelessness on 1.24.13• Focus is on Accurate Data and Planning ↓ • Put Ourselves in the Best Position Possible to Capture the most Accurate Information Everyone Counts

  15. Training Goals • Learnor Review the PIT Basics• Understand the Survey Instrument• Work Together to Plan for Everyone • Everyone Leaves Prepared, Comfortable, Happy, and Ready to Implement Plan Everyone Counts

  16. Who We Count Sheltered Homeless •Emergency shelters, rescue missions, and seasonal shelters •Domestic violence shelters (confidential) •Hotel or motel paid for by public or private funds in lieu of a shelter bed •Imminent risk – 14 days Everyone Counts

  17. Who We Count Unsheltered Homeless •Place not meant for human habitation (car, under bridge, tents, streets, abandoned building, public restrooms, garages, etc.) •Hotel or motel paid for by public or private funds in lieu of a shelter bed Everyone Counts

  18. Doubled Up??? • Living with Friends, Family, Motel Paid Without Assistance• Although at Risk, HUD Does Not Consider This Population Homeless•Would Like More Information on This Population-Still Complete Survey-Research Everyone Counts

  19. How We Count • Data Dumps from HMIS – Participating Shelters• Completing 2014 PIT Count Forms for Through Person to Person Interaction•Involve Local Providers – Service Count • Use Creative and Innovative Ways to Find New Data Sources - Brainstorm and Reach Out to Untapped Resources for Help - Ideas Forthcoming Everyone Counts

  20. 2013 PIT Strategies •All – Contact Shelters that do not Participate in HMIS Before the Count. Inform, Educate, Gain Access •Metro Areas - Street Teams (AM and PM) Dispatched on January 24th and Subsequent Days (6) to Count Unsheltered Homeless. Pre-Scouted Known Locations. Block by Block Canvassing •All -Implement Service Counts. DSS, Soup Kitchens, Housing Authorities, etc. County Coordinators Identify Service-Based Organizations Where Unsheltered Homeless are Likely to Seek Assistance. Inform, Educate, Gain Access Everyone Counts

  21. 2013 PIT Count State Total: 6035 •Emergency Shelter: 1535 •Transitional Housing: 1384 •Unsheltered: 3116 28.3% From 2011 Everyone Counts

  22. 2013 PIT Count MACH Total: 2070 •Emergency Shelter: 609•Transitional Housing: 463•Unsheltered: 998 27.7% From 2011 Everyone Counts

  23. MACH #s by County Aiken: 15Allendale: 3Bamberg: 4Barnwell: 0Calhoun: 5Chester: 20Fairfield: 18 Kershaw: 54Lancaster: 9Lexington: 121Newberry: 13Orangeburg: 63Richland: 1518York: 187 Everyone Counts

  24. 2013 Fun Facts • First PIT that Richland County Utilized Police Department • Big Numbers in the State: Richland: 1518Greenville: 896Horry: 839• See entire report on schomless.org Everyone Counts

  25. 2013 Fun Facts • MACH Represented 34% of the State totals. • Richland County-74 % of MACH.• Apparently, There are no Homeless People in Barnwell County. Everyone Counts

  26. 2014 Focal Points • Better Data Quality – 100% Completed Surveys • Developing Increased Community Support • Collaborative Planning • Better Implementation of Rural Count Strategy • Better Understanding of HUD Homeless Everyone Counts

  27. New In 2014 • McKinney-Vento Collaboration • Veteran/ VA Stand Down Collaboration • Better Relationships = More Data• New Videos and Support Materials Everyone Counts

  28. Doing It Short Video Everyone Counts

  29. Initiating the Interaction • Initiating the Conversation Very Important • Introduce Yourself and Be Respectful • Speak Clearly• Explain the PIT and Why You are Counting Everyone Counts

  30. Initiating the Interaction Explain the PIT and Why You are Counting“Hi, I’m Tom, a volunteer with the PIT Count. Have you heard of that before?” • “Every year area service providers and volunteers try to get an accurate figure on how many people do/did not have a place to stay tonight/January 24th. Is it OK to explain a few things and then ask you some questions?” • Everyone Counts

  31. Get That Consent Short Video Everyone Counts

  32. While Interviewing • Practice and Feel Comfortable before the Count • Repeat Yourself if Needed • Don’t Judge – yourself or others – not healthy• Try to Avoid Don’t Know / Refused Everyone Counts

  33. After the Interaction • Thank the Person • Offer Incentive Packs or Provide Information • Put the Form in a Safe Place – SS# • Keep Looking and Return all Forms to County Coordinator(s) w/in 24 hours Everyone Counts

  34. Incentive Packs • Working with Other UWM Staff to Secure Donations for Incentive Packs for All Counties in MACH • Typically Hygiene Items • Hats, Socks, Gloves – less accessible Everyone Counts

  35. Helping Someone • Continuum Coordinator will Provide All County Coordinators with Resources for Help• Recommend that Volunteers Do Not Carry Money with them, or Give Money Away• Putting Someone in Need in Front of a Knowledgeable Provider is More Valuable Everyone Counts

  36. Helping Someone Everyone Counts

  37. The Instrument Screen-O-Matic Video Everyone Counts

  38. HUD Homeless • Need to Clearly Understand this Definition So You Know Who to Count-Call Your County Coordinator, Your Continum Coordinator, or Another Volunteer If You Have Questions• Need to Clearly Understand this Definition to Answer Questions 6 and 7 on Form• Chronically Homeless: Determining this with a Person May Take Having a Conversation and Asking Additional Questions Everyone Counts

  39. Sheltered Count • Locate • Contact• Plan• Implement Everyone Counts

  40. Sheltered Count • Emergency Shelters and Transitional Housing • Domestic Violence Shelters • Residential Programs for Runaway/Homeless Youth • Motels or Apartment Vouchers Paid for by a Public or Private Agency Because the Individual or Family is Homeless Everyone Counts

  41. Sheltered Count Do Not Collect Information On: •Formerly Homeless People – May Still Be in the Culture • Children or youth who are temporarily residing in institutions (emergency foster care, treatment facilities) • Adults living in mental health, chemical dependency or criminal justice facilities• Precariously Housed vs. Imminent Risk (14 Days)•Individuals or Families that are Doubled Up Everyone Counts

  42. Sheltered Count You May Have Some Questions??? Everyone Counts

  43. Sheltered Count • How do I Know if a Shelter is on HMIS?• Do People Have to Participate?• How Do I Gain Access to These Shelters? – We Have a Plan – Everyone Counts

  44. Unsheltered Count • Know Your Volunteer Crew Members (Volunteer Recruitment Strategy Forthcoming…No Stressing Allowed)• Not For Everybody…Great For Some… • Volunteer Form Will Decide For You – (Forthcoming as Well) Everyone Counts

  45. Unsheltered Count • Literally Homeless - Staying in a Place not Meant for Human Habitation such as Cars, Parks, Sidewalks, Abandoned Buildings, Street Benches, Woods CemeteriesStructures Lacking the Ability to Cook Food, No Water, No Heat, and No Restroom, etc. On the Night of January 24th. Everyone Counts

  46. Unsheltered Methods • Before the Count, Identify Places Where the Homeless are Likely to Receive Services, Eat, and Live• Pre-Scout Technique=Ensure that the Location is Active and You Know the Environment in the Day• Active?  Homeless Still Actively Use Locations Everyone Counts

  47. Unsheltered Methods • Use Current or Formerly Homeless for Help in Identifying the Locations• Call Providers/Agencies to Inform them about the Count and ask Permission to Conduct PIT• Call Police Department and ask for Their Assistance in Identifying Locations • Talk with Shelter Staff or Outreach Workers Everyone Counts

  48. Unsheltered Methods • Look for the Path• Speak with Gas Station Employees• Ask Your Friends and Volunteers to Look • Free Public Places • Rely on Experts, but Always be Looking Everyone Counts

  49. Unsheltered Locales • Under Bridges – not for everyone• Parking Garages • Parks• Cemeteries• Downtown Metro Areas Near Homeless Services or Meal Locations• Wooded Areas Behind Gas Stations / Stores• Near Churches • “Street Sweeps” Everyone Counts

  50. Service Based Count • Identify Agencies to Participate in a Service Based Count During Count Dates•Conduct Brief Trainings with Providers and have the Providers Assist you by Completing Forms for you at Their Agencies – Training Counts • Use Service Guide Count Guide to Keep Records of Agency Contacts, #s, Training Dates, etc. Everyone Counts

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