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Time Reporting System (TRS)

Time Reporting System (TRS). Presented by: Accounting and Fiscal Services, Human Resources and the Office of Information Technology. Agenda. Payroll Main Menu and TRS Resources TRS user roles Accessing and logging into the Time Reporting System Viewing timesheets

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Time Reporting System (TRS)

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  1. Time Reporting System (TRS) Presented by: Accounting and Fiscal Services, Human Resources and the Office of Information Technology

  2. Agenda • Payroll Main Menu and TRS Resources • TRS user roles • Accessing and logging into the Time Reporting System • Viewing timesheets • Review past timesheets • Timesheet workflow • Timesheet actions: enter time, edit, save, submit, and recall timesheet • TRS icons and status codes

  3. Payroll Main Menu

  4. TRS Resources

  5. TRS Deadlines

  6. TRS User Roles 4 Roles: • Employee • Save • Edit • Submit • Recall • Supervisor (Primary and Secondary) • Review • Submit • Return • Edit • Departmental Time Administrator (DTA) • Assign Primary and Backup Supervisors • Submits Time to the IDTC roster via TRS • Return Timesheet • Central Time Reporting Office (Central Payroll Office) • Training • Troubleshooting • Control access to TRS

  7. Accessing TRS

  8. Accessing TRS

  9. Accessing TRS

  10. Login

  11. User Home Page

  12. View Timesheets

  13. Review Past Timesheets Page selection/results/sort View Timesheet Workflow

  14. Timesheet Workflow

  15. Accessing Timesheets

  16. Accessing Timesheets

  17. 9/80

  18. 4/40

  19. Fixed Schedule (EX employees only)

  20. Variable Schedule (EX employees)

  21. Timesheet Actions – Enter Time

  22. Timesheet Actions – Enter Time

  23. Timesheet Actions – Enter Time Delete

  24. Timesheet Actions – New Shift

  25. Timesheet Actions – Reporting Leave Hours

  26. Timesheet Actions – Non-Productive Hours

  27. Timesheet Actions – Repeat Hours

  28. Timesheet Actions – Repeat Hours

  29. Timesheet Actions – Repeat Hours

  30. Timesheet Actions – Repeat Hours

  31. Timesheet Actions – Repeat Hours

  32. Timesheet Actions – Save/Submit

  33. Timesheet Actions – Submit

  34. TRS Icons • Delete Function: Delete timesheet entry • Time Sheet Function: Access timesheet • Tracking Function: Provide status information of a timesheet • Recall Timesheet: Enables employees to recall timesheets that are in the submitted to supervisor status.

  35. TRS Status Codes • None: no action has been perform on this timesheet • SAVED: status is updated to SAVED when employee saves the timesheet • Recalled by Employee: Employee has request a timesheet be returned • RETURNED BY SUPERVISOR: supervisor returns the timesheet to the employee • SUBMITTED TO SUPERVISOR: employee submits the timesheet to their supervisor • SUBMITTED TO DTA : supervisor approves the timesheet • SUBMITTED TO PPS: DTA reviews the timesheets and submits the information to PPS • PPS ERROR : one or more of the entries submitted to TRS failed with an error response • COMPLETED – A timesheet has been successfully processed

  36. Resources TRS Help Desk • Office: • 949-824-3292 • TRS email • trs@uci.edu • TRS Resources • http://snap.uci.edu/viewXmlFile.jsp?resourceID=4337

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