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Time Reporting Procedures

Time Reporting Procedures. “ Best in Class ”. Topics of Discussion. Notifying Payroll of Time Clock Add or Change Completing the F-514 form Class Codes & Schedules Clock Usage. Notify Payroll of New Hire.

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Time Reporting Procedures

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  1. Time Reporting Procedures “Best in Class”

  2. Topics of Discussion • Notifying Payroll of Time Clock Add or Change • Completing the F-514 form • Class Codes & Schedules • Clock Usage

  3. Notify Payroll of New Hire • To insure that new employees are paid in a timely manner & to maintain accurate reporting of labor, Payroll must be notified using form F-514. • Payroll is responsible for set up of new employees • Payroll maintains job change information • Time Clock download will add new data to the Kronos TimeKeeper System • Form (F-514) available via e-mail system

  4. Notify Payroll of New Hire Type an X by EMAIL & Press ENTER Log on to CICS & Select EMAIL

  5. Notify Payroll of New Hire Bulletin Boards is the option we want. Type B & press Enter In EMAIL, type B for option to use Bulletin Board

  6. Notify Payroll of New Hire Type an L by Payroll Forms & Press ENTER In Bulletin Board, select Payroll Forms using L

  7. Notify Payroll of New Hire Type U & Press Enter To create an e-mail using the form, type U for Useform

  8. Notify Payroll of New Hire Fill in the form with Employee info. This form is used for both New Hires & Job Changes Press PF8 for next screen. Fill in all appropriate Employee Information & press PF8

  9. Notify Payroll of New Hire Fill in the remaining fields & Press PF4 to send to Payroll. Fill in all appropriate Employee Information

  10. Notify Payroll of New Hire • What is the best way to get information for the Payroll form F-514? • Are there other employees with the same job? • Are there others on the same schedule? • Kronos TimeKeeper can give you the info!

  11. Completing the F-514 form Press PF14 (<Shift>+ F2) to view Defaults Find employee with same job and schedule

  12. Completing the F-514 form Employee information is displayed for division, class code, schedule, etc. & can be copied to F-514 Employee Defaults show Class Code & Schedule

  13. Class Codes & Schedules These are the Class Codes that have been established Class Codes will be reviewed in detail on the following pages

  14. Overtime over 40 hrs/week • 01 O/T -Punch (Lunch) 1 Hour • Round up to the scheduled start time if punch is within 10 minutes before start time. • If employee punches in more than 10 minutes before scheduled start time, will not round • Round back to the scheduled end time if punch within 10 minutes of scheduled time. • Lunch 1 hour or Punch (whichever is greater)

  15. Overtime over 40 hrs/week • 03 O/T - Auto Deduct 1 Hour • Round up to the scheduled start time if punch is within 10 minutes of scheduled start time. • If employee punches in more than 10 minutes before scheduled start time, will not round • Round back to the scheduled end time if the punch within 10 minutes of scheduled end time. • 1 Hour Lunch is automatically deducted.

  16. Overtime over 40 hrs/week • 06 O/T -Punch (Lunch) 1/2 Hour • Round up to the scheduled start time if punch is within 10 minutes of scheduled start time. • If employee punches in more than 10 minutes before scheduled start time, will not round • Round back to the scheduled end time if punch is within 10 minutes of scheduled time. • Lunch 1/2 hour or Punch - whichever is greater

  17. Overtime over 40 hrs/week • 10 O/T -Punch (Lunch) 1/2 Hour • Round up to the scheduled start time if punch is within 10 minutes of scheduled start time. • If employee punches in more than 10 minutes before scheduled start time, will not round • Actual punch time is used for out time. • Lunch 1/2 hour or Punch - whichever is greater

  18. Overtime over 40 hrs/week • 11 O/T -Punch (Lunch) 1 Hour • Round up to the scheduled start time if punch is within 10 minutes of scheduled start time. • If employee punches in more than 10 minutes before scheduled start time, will not round • Actual punch time is used for out time. • Lunch 1 hour or Punch - whichever is greater

  19. Overtime over 40 hrs/week • 12 O/T -No Lunch • Round up to the scheduled start time if punch is within 10 minutes of scheduled start time. • If employee punches in more than 10 minutes before scheduled start time, will not round • Actual punch time is used for out time.

  20. Overtime over 40 hrs/week • 13 O/T -Auto Deduct 1/2 Hour • Round up to the scheduled start time if punch is within 10 minutes of scheduled start time. • If employee punches in more than 10 minutes before scheduled start time, will not round • Minute to Minute for out time. • Automatic deduction of 1/2 hour for lunch

  21. Overtime over 40 hrs/week • 14 O/T -Temp Outside Employees • No rounding rules • Minute to Minute for time calculations. • No automatic lunch deduction.

  22. Overtime over 40 hrs/week • 16 O/T -Auto Deduct 1/2 Hour • Round up to the scheduled start time if punch is within 10 minutes of scheduled start time. • If employee punches in more than 10 minutes before scheduled start time, will not round • Minute to Minute for out time. • Automatic deduction of 1/2 hour for lunch only after working 1/2 hour.

  23. Overtime over 8 hrs/day • 20 O/T OVR 8 -Punch 1 Hour • Round up to the scheduled start time if punch is within 10 minutes before start time. • If employee punches in more than 10 minutes before scheduled start time, will not round • Round back to the scheduled end time if punch within 10 minutes of scheduled time. • Lunch 1 hour or Punch (whichever is greater)

  24. Overtime over 8 hrs/day • 21 O/T OVR 8 -Punch 1/2 Hour • Round up to the scheduled start time if punch is within 10 minutes before start time. • If employee punches in more than 10 minutes before scheduled start time, will not round • Round back to the scheduled end time if punch within 10 minutes of scheduled time. • Lunch 1/2 hour or Punch (whichever is greater)

  25. Overtime over 8 hrs/day • 22 O/T OVR 8 PUN 1HR - MM OUT • Round up to the scheduled start time if punch is within 10 minutes of scheduled start time. • If employee punches in more than 10 minutes before scheduled start time, will not round • Actual punch time is used for out time. • Lunch 1 hour or Punch - whichever is greater

  26. Overtime over 8 hrs/day • 23 O/T OVR 8 PUN 1/2HR - MM OUT • Round up to the scheduled start time if punch is within 10 minutes of scheduled start time. • If employee punches in more than 10 minutes before scheduled start time, will not round • Actual punch time is used for out time. • Lunch 1/2 hour or Punch - whichever is greater

  27. Overtime over 8 hrs/day • 24 O/T OVR 8 NO LNCH - MM OUT • Round up to the scheduled start time if punch is within 10 minutes of scheduled start time. • If employee punches in more than 10 minutes before scheduled start time, will not round • Actual punch time is used for out time. • No time is automatically deducted for lunch.

  28. Overtime over 8 hrs/day • 25 O/T OVR 8 AUTO DEDUCT 1/2 HR • Round up to the scheduled start time if punch is within 10 minutes of scheduled start time. • If employee punches in more than 10 minutes before scheduled start time, will not round • Minute to Minute for out time. • Automatic deduction of 1/2 hour for lunch but only after working 7 hours.

  29. Overtime over 50 hrs/week • 02 O/T>50 - AUTO DEDUCT 1/2 HR • Round up to the scheduled start time if punch is within 10 minutes of scheduled start time. • If employee punches in more than 10 minutes before scheduled start time, will not round • Minute to Minute for out time. • Automatic deduction of 1/2 hour for lunch but only after working 7 hours.

  30. Overtime over 50 hrs/week • 04 O/T>50 - AUTO DEDUCT 1 HR • Round up to the scheduled start time if punch is within 10 minutes of scheduled start time. • If employee punches in more than 10 minutes before scheduled start time, will not round • Minute to Minute for out time. • Automatic deduction of 1 hour for lunch but only after working 7 hours.

  31. Overtime over 50 hrs/week • 07 O/T>50 Punch (Lunch) 1/2 Hour • Round up to the scheduled start time if punch is within 10 minutes of scheduled start time. • If employee punches in more than 10 minutes before scheduled start time, will not round • Round back to the scheduled end time if punch is within 10 minutes of scheduled time. • Lunch 1/2 hour or Punch - whichever is greater

  32. Overtime over 50 hrs/week • 08 O/T>50 - No Lunch • Round up to the scheduled start time if punch is within 10 minutes of scheduled start time. • If employee punches in more than 10 minutes before scheduled start time, will not round • Actual punch time is used for out time. • No automatic lunch deduction.

  33. Overtime over 50 hrs/week • 09 O/T>50 -Punch (Lunch) 1/2 Hour • Round up to the scheduled start time if punch is within 10 minutes of scheduled start time. • If employee punches in more than 10 minutes before scheduled start time, will not round • Actual punch time is used for out time. • Lunch 1/2 hour or Punch - whichever is greater

  34. Overtime over 50 hrs/week • 15 O/T>50 -Auto Deduct 1/2 Hour • Round up to the scheduled start time if punch is within 10 minutes of scheduled start time. • If employee punches in more than 10 minutes before scheduled start time, will not round • Minute to Minute for out time. • Automatic deduction of 1/2 hour for lunch only after working 1/2 hour.

  35. Overtime over 50 hrs/week • 17 O/T>50 -Punch (Lunch) 1 Hour • Round up to the scheduled start time if punch is within 10 minutes of scheduled start time. • If employee punches in more than 10 minutes before scheduled start time, will not round • Round back to the scheduled end time if punch is within 10 minutes of scheduled time. • Lunch 1 hour or Punch - whichever is greater

  36. Clock Usage Kronos Clock Instructions

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