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iPurchase Implementation Overview for

This overview provides information on the implementation of iPurchase at Wellman Products Group, including objectives, challenges faced, timeframe, and results to date.

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iPurchase Implementation Overview for

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  1. Providing Solutions to Improve Business Processes™ iPurchase Implementation Overview for Monday , March 22, 2010

  2. Agenda • ISS Group Overview • Wellman Products Group iPurchase Implementation • Overview of Wellman Products Group • Wellman Products Group iPurchase Objectives • Implementation Challenges Faced • Timeframe of Implementation • Results to Date • iPurchase Software Demonstration • Q&A

  3. ISS Group: Summary • Founded in 1986 (www.issgroup.com) • Implemented ERP for Manufacturers1986 – 2000 • MFG/PRO 1995 – 2000 • Developed 1st MFG/PRO eCommerce application with QAD in 1996 • Today: Web-based Business Process Improvement • Solutions for the QAD ERP User Community • eProcurement • Energy/Asset Management • Sales Force Automation

  4. ISS Group: Clients

  5. Wellman Products Group • Parent Company - Hawk Corporation • Manufactures High Performance/Severe-duty Friction Products - Cat, Deere, Komatsu, Aircraft, Hawk Performance • Brakes • Clutches • Seven Locations • Corporate / R&D - Solon, Ohio • Mfg sites in the US – 3 • Akron and Medina Ohio, Catoosa, Ok • Canada – 1 • Italy - 1 • China – 1

  6. Wellman Products iPurchase Objectives • Streamline the requisition and purchase order process • Cut the time to process a requisition at a minimum in half • Eliminate data entry errors - no double / triple data entry • Electronic Routing for approvals – • Complete tracking of the requisition from Requisition to P.O. • Complete transparency of the approval process. • Electronic data storage and retrieval of requisitions and attachments. • Beneficial in many ways, Sarbanes, ISO compliance. • Saves $ in terms of paper, toner, printer wear etc. • Result in a minimum of 1 FTE in terms of efficiency

  7. Implementation Challenges Faced • Culture • Breaking down of internal barriers • Getting buy in across the sites • Across different levels of users/management • Change Management • Resource Constraints • Learning curve • QAD and Legacy System integration • P.O. Printing • P.O. Configuration • Field alignment from QAD to iPurchase

  8. Timeframe of Implementation • Opening Discussions held in early 2009 • Project approved in May 2009 • Project Kick Off June 2009 • Approval Rules & Configuration July 2009 • SOX – Data Compliance Review / Signoff – Aug 2009 • Training and Testing Scripts completed – Sept 2009 • System Test / User Training – (Oct thru Nov) 2009 • System Live at all sites December 17th 2009

  9. Results to Date • System has been operation since December of 2009 • To date – thru first 3 months ~ 2200 Req’s processed. • Overall positive feedback • Still working thru the learning curves • System integration iPurchase/WPG process tweaks continuing • WPG is seeing the benefits/efficiencies/availability of data • Finish Implementing Punchouts • Implement P.O. Change Order Process Next steps

  10. Industry Analyst’s “On average, e-procurement solutions reduced requisition-to-order cycle cost and time by 49% and 65%, respectively.” The e-Procurement Benchmark Report August 2008 - Aberdeen Performance AreaBeforeAfter Requisition-to-order costs $51 $26 Requisition-to-order cycle time 9.6 Days 3.4 Days Spend under management 42% 60% Percentage of maverick spend 33% 20% Source: Aberdeen Group, August 2008 “For every $1 in sales, a company spends 50 to 55 cents on purchased materials. Reductions in purchasing costs translate into dollar-for-dollar improvement profits.” Tim Minahan, Managing Director Aberdeen Group

  11. iPurchase Integration with QAD – No Data Replication! QAD Tables Purchase Orders Approved Requisitions are converted into QAD Purchase Orders Supplier Master Product Master Codes Comments iPurchase Functions Requisitions iPurchase Tables Approval Process Requisitions

  12. iPurchase: Roadmap • Current version v5.4 • Minor Enhancements and Patches for v5.x through 2010 • Version v6.0 scheduled for release by end of Year 2010 • Partial list of features planned for v6.0 • Sourcing (RFQ process) - Complete • A/P Invoice Reconciliation and Approval • Integration with Infor Asset Management - Complete • Integration with QAD MRP • Enhanced Report Writer

  13. iPurchase: Demonstration • Web 2.0 Technology • eCommerce Punch-out Capable • Hosted Catalog • Rules Based Approval Workflow • Purchasing Analytics (UNSPSC) • Download to Excel • Line Item Approval • Mobile Functionality • Purchase Order Inquiry/Re-print • SOX Compliant

  14. Questions? Contact Us! Andy Weinstein 908-832-1384 aweinstein@issgroup.net

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