IEEE DySPAN-SC 3rd General Meeting Plan and Officers Reports

1. 3rd General Meeting of IEEE DySPAN Standards Committee (DySPAN-SC)DRAFT Meeting Plan and Officers Reports Date: 2011-12-12 Authors: Yohannes Alemseged (NICT)

2. Abstract This presentation is the agenda and officers reports for the plenary sessions of the 3rd general meeting of IEEE DySPAN-SC taking place the week of Dec 12-14, 2011. Yohannes Alemseged (NICT)

3. Participants, Patents, and Duty to Inform All participants in this meeting have certain obligations under the IEEE-SA Patent Policy. Participants: • “Shall inform the IEEE (or cause the IEEE to be informed)” of the identity of each “holder of any potential Essential Patent Claims of which they are personally aware” if the claims are owned or controlled by the participant or the entity the participant is from, employed by, or otherwise represents • “Personal awareness” means that the participant “is personally aware that the holder may have a potential Essential Patent Claim,” even if the participant is not personally aware of the specific patents orpatent claims • “Should inform the IEEE (or cause the IEEE to be informed)” of the identity of “any other holders of such potential Essential Patent Claims” (that is, third parties that are not affiliated with the participant, with the participant’s employer, or with anyone else that the participant is from or otherwise represents) • The above does not apply if the patentclaim is already the subject of an Accepted Letter of Assurance that applies to the proposed standard(s) under consideration by this group Quoted text excerpted from IEEE-SA Standards Board Bylaws subclause 6.2 • Early identification of holders of potential Essential Patent Claims is strongly encouraged • No duty to perform a patent search Yohannes Alemseged (NICT)

4. Patent Related Links All participants should be familiar with their obligations under the IEEE-SA Policies & Procedures for standards development. Patent Policy is stated in these sources: IEEE-SA Standards Boards Bylaws http://standards.ieee.org/guides/bylaws/sect6-7.html#6 IEEE-SA Standards Board Operations Manual http://standards.ieee.org/guides/opman/sect6.html#6.3 Material about the patent policy is available at http://standards.ieee.org/board/pat/pat-material.html Yohannes Alemseged (NICT)

5. Call for Potentially Essential Patents If anyone in this meeting is personally aware of the holder of any patent claims that are potentially essential to implementation of the proposed standard(s) under consideration by this group and that are not already the subject of an Accepted Letter of Assurance: • Either speak up now or • Provide the chair of this group with the identity of the holder(s) of any and all such claims as soon as possible or • Cause an LOA to be submitted Yohannes Alemseged (NICT)

6. Other Documents and WebPages to Review • Please review the documents at the following links:-  IEEE Patent Policy - http://standards.ieee.org/board/pat/pat-slideset.ppt-  Patent FAQ - http://standards.ieee.org/board/pat/faq.pdf-  LoA Form - http://standards.ieee.org/board/pat/loa.pdf-  Affiliation FAQ -http://standards.ieee.org/faqs/affiliationFAQ.html • -  Anti-Trust FAQ - http://standards.ieee.org/resources/antitrust-guidelines.pdf-  Ethics - http://www.ieee.org/portal/cms_docs/about/CoE_poster.pdf Yohannes Alemseged (NICT)

7. IEEE DySPAN-SC Plenary Meeting Agenda Monday Dec 12 PM3 –opening (90 min) • Opening Business (10 min) 1.1 Roll call 1.2 Approval of the agenda (5 min) 1.3 Approval of minutes for June 20-22, 2011 meeting held at Brussels • Reports of Officers (15) 2.1 Secretary 2.1.1 Current DySPAN-SC officers 2.1.2 Current DySPAN-SC membership 2.1.3 Review of electronic ballots since the Brussels meeting 2.1.4 DySPAN-SC website, Mentor facility (e:mail, ballots), web teleconference tool 2.2 Treasurer 2.2.1 Annual and year to date report 2.2.2 Meeting financials 2.2.3 WG Finance Availabilities Yohannes Alemseged (NICT)

8. IEEE DySPAN-SC Plenary Meeting Agenda 3. Reports from WG chairs (25 min) 3.1 Status of P1900.1 3.2 Status of P1900.4 3.3 Status of P1900.5 3.4 Status of P1900.6 3.5 Status of P1900.7 4. Administrative items 4.1 IEEE-SA policy changes and new products (10 min) 4.2 IEEE DySPAN-SC default P&P (30 min) Yohannes Alemseged (NICT)

9. IEEE DySPAN-SC Plenary Meeting Agenda Wednesday Dec 14 PM3- closing (90 min) 4.3 Report and way forward on the DSA VE ad hoc activity (20 min) 4.4 Meeting registration waiver (15 min) 4.5 Guidelines on which documents should be public (10 min) 5. Wrap-up report from WG chairs (25 min) 6. Meeting planning (10 min) 7. Any Other Business (10 min) Yohannes Alemseged (NICT)

10. 1. Opening Business Yohannes Alemseged (NICT)

11. 1.1 Roll call Meeting participants should announce their affiliation and employer Total members in the roster 32 Yohannes Alemseged (NICT)

12. 1.2 Approval of the agenda • Motion: Approve the agenda of the 3rd general meeting of IEEE DySPAN-SC DCN sc-11-0016-01-MTNG Moved by: Seconded by: Discussion: Motion approval: Yohannes Alemseged (NICT)

13. 1.3 Approval of previous meeting minutes • Motion: Approve the minutes of the 2nd general meeting of IEEE DySPAN-SC held at Brussels, June 20-22, 2011 Moved by: Seconded by: Motion approval: Yohannes Alemseged (NICT)

14. Reports of Officers Yohannes Alemseged (NICT)

15. 2.1 Secretary’s report 2.1.1 Current Officers of DySPAN-SC Hiroshi Harada – Chair Max Riegel – Vice-Chair Yohannes Alemseged – Secretary Oliver Holland – Treasurer Joan Woolery   –  IEEE SA liaison ( Senior Program Manager, IEEE Standards Association) Yohannes Alemseged (NICT)

16. 2.1.2 IEEE DySPAN-SC membership Yohannes Alemseged (NICT) • Current voting members: 32 Distribution by region Distribution by type

17. 2.1.3 Review of electronic ballots since the last F2F meeting Yohannes Alemseged (NICT) • Approval of IEEE DySPAN-SC F2F meeting places March 2012        June/July 2012          Nov/Dec 2012 18 votes Osaka    17 votes Grenoble        27 votes Washington     10 votes San Diego      8  votes Brussels       2  votes Abstain  1  vote  Abstain  2  votes Delft    2  votes Abstain                                 Based on the votes, the selected venues are   For March 2012 ---- Osaka     June/July 2012 --   Grenoble     Nov/Dec 2012-----   Washington Dc • Vice-chair election Maximilian Riegel was elected as vice-chair of DySPAN-SC

18. 2.1.4 DySPAN-SC website, Mentor facility web teleconference tool • The official DySPAN-SC website has been migrated to http://www.dyspan-sc.org/ • DySPAN-SC mentor is available https://mentor.ieee.org/dyspan-sc/documents • E-mail , Calendar, Document management • To receive e-mail, participants are required to show interest in DySPAN-SC on my project: http://grouper.ieee.org/groups/dyspan/files/IEEE_DySPAN-SC_Online_Registration-20111014.pdf • One license of GoToMeeting teleconference tool has been obtained Yohannes Alemseged (NICT)

19. 2.2 Treasurer’s Report See treasurer report Yohannes Alemseged (NICT)

20. 3. Progress reports of WGs Yohannes Alemseged (NICT)

21. 3. Reports of P1900.x WGs Yohannes Alemseged (NICT) 3.1 Status report of P1900.1 3.2 Status report of P1900.4 3.3 Status report of P1900.5 3.4 Status report of P1900.6 3.5 Status report of P1900.7

22. 4. Administrative items Yohannes Alemseged (NICT)

23. 4.1 IEEE-SA policy changes and new products • See posted presentation material https://mentor.ieee.org/dyspan-sc/dcn/11/sc-11-0020-00-MTNG-2012-ieee-sa-policy-changes.pptx Yohannes Alemseged (NICT)

24. 4.2 Draft DySPAN-SC Default P&P • Chair of DySPAN-SC formed an ad-ho group within the DySPAN-SC leadership to prepare draft default P&P for the 1900.x WGs • The ad-hoc group is chaired by Bernd Bochow and the draft document has been posted in DySPAN-SC for presentation in this meeting URL: Yohannes Alemseged (NICT)

25. 4.3 Report and way forward on the DSA VE ad hoc activity • Dynamic Spectrum Access for Vehicular Communications • Initiated by Bernd Bochow and • Straw poll support from DySPAN-SC to establish an ad hoc • DSA VE ad hoc established by DySPAN-SC chair • Strawpoll held in Brussels meeting: Are you interested to establish an Ad-Hoc group lead by Bernd Bochow, aimed at identifying the direction and the need to create a PAR, until the December IEEE DySPAN-SC 3rd general meeting, for “Dynamic Spectrum Access for Vehicular Communications” considering the existing standards? Yohannes Alemseged (NICT)

26. 4.4 Meeting registration waiver • The CSSB P&P that DySPAN-SC is following at the moment allows registration waiver only under one condition “financial hardship” • There has been a request for waiver of DySPAN-SC DySPAN-SC meeting organizer (host person) • Discussion: • Action: Yohannes Alemseged (NICT)

27. 4.5 Guidelines on which documents should be public • See posted presentation material https://mentor.ieee.org/dyspan-sc/dcn/11/sc-11-0021-00-MTNG-guidelines-on-public-documents.pptx Yohannes Alemseged (NICT)

28. 5. Wrap-up WG reports Yohannes Alemseged (NICT)

29. 5. Wrap-up Reports 5.1P1900.1 5.2 P1900.4 5.3 P1900.5 5.4 P1900.6 5.5 P1900.7 Yohannes Alemseged (NICT)

30. 6. Meeting Planning Yohannes Alemseged (NICT) General meetings for the 2012 Discuss within each WG if there is an opinion to collocate meetings in order to attract more participants.

31. 7. AOB Yohannes Alemseged (NICT)

32. References Yohannes Alemseged (NICT)