NVCC – P&DS QUICK SERVICE GUIDE #2

NVCC – P&DSQUICK SERVICE GUIDE #2 USPS POSTAL ADDRESSING STANDARDS

PRESENTATION OFNORTHERN VIRGINIA COMMUNITY COLLEGEPOSTAL & DISTRIBUTION SERVICE Roger Tancreti Manager – Safety & Distribution Services John P. Golding Superintendent Leotis Owens SupervisorW-H & Distribution Services NVCC P&DS Team Alemu Befekadu Cornell Montford Manuel Portillo Rohail Sabir

ADDRESSING FOR SUCCESS • This Quick Service Guide is a condensed presentation from: • USPS PUBILICATION #28 “POSTAL ADDRESSING STANDARDS” ISSUED BY UNITED STATES POSTAL SERVICE NATIONAL CUSTOMER SUPPORT CENTER 6060 PRIMACY PKWY STE 201 MEMPHIS TN 38188-0001

USPS PUBLICATION #28 • This presentation is a quick step version of the official USPS Pub. #28, a 128 page booklet. • You can request a hardcopy of the actual USPS Publication #28 by: E-mailing your request to: jgolding@nvcc.edu

TABLE OF CONTENTS • 5 Table of Contents • 6 Table of Contents • 7 Table of Contents • 8 Table of Contents • 9 USPS PREFERS • 10 INDIVIDUAL STREET ADDRESS

TABLE OF CONTENTS CONTINUED • 11 POST OFFICE BOX • 12 RURAL ROUTE • 13 HIGHWAY CONTRACT • 14 MILITARY – APO/FPO • 15 BUSINESS STREET ADDRESS • 16 BUSINESS POST OFFICE BOX

TABLE OF CONTENTS CONTINUED • 17 COLLEGE ADDRESS • 18 HYPHENATED ADDRESSES • 19 GRID STYLE ADDRESSES • 20 ALPHANUMERIC COMBINATIONS • 21 FRACTIONAL ADDRESSES • 22 GENERAL DELIVERY

TABLE OF CONTENTS CONTINUED • 23 SPANISH WORDS • 24 PUERTO RICO ADDRESSES • 25 CANADA • 26 CANADIAN PROVINCE ABBREVIATION • 27 INTERNATIONAL • 28 INTERNATIONAL RULES • 29 THANK YOU

THE USPS PREFERS ALL CAPITAL LETTERS NO PUNCTULATION MARKS NOTHING BELOW THE CITY STATE & ZIP-CODE (USPS BAR-CODE AREA)

INDIVIDUAL (HOME) STREET ADDRESS MS JANE DOW APT #210 123 MAIN ST ANYWHERE VA 00000-0000 (USPS BAR-CODE GOES HERE)

POST OFFICE BOX MR JOHN DOW PO BOX 100 ANYWHERE VA 00000-0100 (USPS BAR CODE GOES HERE)

RURAL ROUTE H E BROWN RR 3 BOX 9 ANYWHERE VA 00000-0000 (USPS BAR-CODE HERE)

HIGHWAY CONTRACT J V GREEN HC 72 BOX 293A ANYWHERE VA 00000-0000 (USPS BAR CODE GOES HERE) **NOTE** Highway Contract are former STAR Routes addresses.

APO SSGT KEN BEASLEY UNIT 2050 BOX 4190 APO AP 96522-1215 (USPS BAR CODE) FPO SK2 JOE DOE S2 DIVISION USS MY SHIP BB-100 FPO AP 96667-3931 (USPS BAR CODE) MILITARY – APO/FPO

BUSINESS STREET ADDRESS MS JANE DOE (Division / PMB / Mail Stop) ABC COMPANY 123 MAIN ST ANYWHERE VA 00000-0000 (USPS BAR CODE GOES HERS) **NOTE** The second from the top line is for internal distribution PMB = Private Mail Box – Mail Stop is a delivery code

BUSINESS US POST OFFICE BOX MR JOHN SMITH DIVISION / INTERNAL MAIL CODE XYZ COMPANY PO BOX 11111 ANYWHERE VA 00000-1111 (USPS BAR CODE GOES HERE)

COLLEGE ADDRESS MS GLORIA GOODGRADE PMB OR INTERNAL MAIL CODE MY FAVORITE UNIVERSITY 100 LEARNING LN ANYWHERE VA 00000-0000 (USPS BAR CODE GOES HERE) ** NOTE ** The Internal college mail box is a Private Mail Box, always place this above the college name.

HYPHENATED ADDRESSED MRS SUE SUNSHINE 1120-10 BRONX RD NEW YORK NY 10000-1101 ** NOTE ** Prevalent in New York City, Hawaii and Southern California

GRID STYLE ADDRESS MR OLYMPIC DREAM 842 E 1700 S SALT LAKE CITY UT 84000-0000 Grid addresses are prevalent in the Salt Lake City Utah area. Another type of Grid Address found in Utah and other western states 39.2 RD, 39.4 RD.

ALPHA-NUMERIC COMBINATIONS MS LUV CHEESE N6W23001 BLUEMOUND RD COLD WEATHER WI 00000-0000 **NOTE** Alpha-numeric addresses are found in Wisconsin and Northern Illinois

FRACTIONAL ADDRESSES MS SUNNY DISPOSITION 110 ½ EASY ST OLDTOWN VA 00000-0000 **NOTE** Fractional addresses are usually found in old downtown areas of cities. Example is a second entrance on a building front or side for a separate second floor location not connected to the first floor location

GENERAL DELIVERY MR JOHN ADAMS GENERAL DELIVERY ANNANDALE VA 22003-9999 **NOTE** All General Delivery carry the zip+4 of 9999

SPANISH WORDS Used in Puerto Rico and some areas of the Southwest US: SPANISH ENGLISH Avenida Avenue Calle Street Apartado PO Box Buzon Rural Rural Box Ruta Rural Rural Route Ruta Estrella Highway Contract Edificio Building Buzon Box

PUERTO RICO ADDRESSES PUERTO RICO IS A COMMONWEALTH TERRITORY OF THE UNITED STATES AND SERVED BY THE USPS USPS PUB #28 “ADDRESSING STANDARDS” HAS 10 PAGES LISTING THE VARIOUS OFFICIAL ADDRESSING FORMATS FOR THIS AREA, CONTACT NVCC – P&DS FOR DIRECT INFORMATION ON THIS AREA

TWO (2) ACCEPTABLE #1 MS HELEN SAUNDERS 1010 CLEAR STREET OTTAWA ON K1A0B1 CANADA ADDRESS FORMATS\ #2 MS HELEN SAUNDERS SPECIAL DIVISION XYZ COMPANY 2020 WATER AVENUE OTTAWA ON CANADA K1A0B1 CANADAUSE ENGLISH ONLY NO FRENCH

CANADAPROVIDENCE ABBREVIATIONS ALBERTA AB BRITISH COLUMBIA BC MANITOBA MB NEW BRUNSWICK NB NORTHWEST TERRITORIES NT NOVA SCOTIA NS ONTARIO ON PRINCE EDWARD ISLAND PE QUEBEC QC SASKATCHEWAN SK YUKON TERRITORY YT

INTERNATIONAL Entire address in English – No foreign language COUNTRY NAME written in full in capital letters on Bottom Line Only and DO NOT UNDER LINE. EXAMPLE: INGE DIETRIC-FISCHER HARTMANNSTRASSE 7 5300 BONN 1 GERMANY

INTERNATIONAL RULES Rules and regulations vary by country. For any thing other than a Personal or Business letter a US Custom form will be required Some countries ban certain items and inserts. Contact NVCC – P&DS on any International Mailing other than a letter. E-mail your information to: Jgolding@nvcc.edu & CC: lowens@nvcc.edu or call 703-323-3425

THANK YOU FOR YOUR INTEREST AND CO-OPERATION IN USING PROPER ADDRESSING FORMATS FROM YOUR NVCC – P&DS TEAM

NVCC – P&DS QUICK SERVICE GUIDE #2