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Managing Media Materials Services

This chapter covers ordering, processing, and circulating materials in a media center. Learn about collection needs, selecting materials, circulation procedures, and maintenance. Establish policies and procedures for an efficient media center.

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Managing Media Materials Services

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  1. Managing Media Materials Services In this chapter, you will learn everything you ever wanted to know about… • Ordering • Processing • Circulating …materials and equipment!

  2. The Media Center’s materials collection often includes: • Materials showing motion • Audio materials • Sound and projected still images • Other materials (models,kits) • Print materials

  3. As well as storing materials, the media center must establish policies and procedures to facilitate their selection, processing, circulation, and maintenance.

  4. 5 Steps to a Happy Media Center • Determine collection needs • Select appropriate materials • Develop appropriate technical processing procedures • Develop effective and efficient circulation procedures • Develop materials maintenance procedures

  5. Determining Collection Needs DO… DON’T…

  6. Determine collection needs by… • Soliciting client advice • Cost of media • Equipment needed • Simplicity to use • User familiarity However, the ultimate choice is that of the Media Manager.

  7. Selecting Appropriate Materials DO… DON’T…

  8. Selecting Appropriate Materials • Develop criteria to facilitate the selection process • (written policy should exist) • What should your policy include? • (each one will be different)

  9. Selection Policy • School district and individual school philosophy • Statement summarizing aims and objectives of LMC • List of those who select and the specific objectives of the selection function • An indication of delegated and final responsibility for selection • A list of the types of media found in the center • An enumeration of the selection aids most frequently consulted • A description of procedures, forms , and practices used in selection • Indication of areas of collection that will be stressed or de-emphasized • Additional or modifying criteria for the various clientele served • Statements concerning the LMC policies towards gifts, sponsored material, weeding, duplication, and replacement • Information concerning any cooperative acquisition projects in which the center is involved with other schools • Description of procedures for complaints and any forms used to do this

  10. Now that you have a policy, it is time to select materials!

  11. Locating Sources for Instruction/Training Materials • Catalogues • Brochures • Professional Journals • Advertisements • Workshops/Conferences • Establish a Media Reference Library

  12. Evaluating Materials • “Do it yourself” plan - media manager/staff evaluate materials • Materials are purchased as requested without evaluation • All requests for materials from clients are obtained for preview • Only materials most often rented are purchased • Only materials highly recommended by professional review sources are ordered for preview or purchase • A review committee is used

  13. Evaluation Forms KISS Keep It Short & Simple

  14. Cataloging • Materials must be cataloged and included within the institution’s library catalog • Media materials do not necessarily need to be classified using conventional standardized classification systems(they should still be cataloged)

  15. Cataloging and Classification • Classification-the systematic arrangements of materials into meaningful and related groups following some established criteria and coding system(DDS and LC) • Catalog-the index to a total collection - reference source that gives location and gives brief description

  16. Non-Print Materials The book recommends that non-print media be shelved elsewhere in the collection. Monitoring and ease of access will be much easier if housed in a separate area. Also, machinery needed to use this media can be stored nearby.

  17. Circulation DO… DON’T…

  18. Circulation Thecollection is of no use if it is never used . Therefore, simple but effective circulation procedures must be available to facilitate that use. • Reference and Retrieval • Scheduling and Booking • Delivery • Patron Use • Checking in Materials • Billing

  19. Maintaining the Collection Keeping the Collection in Good Physical Condition • Start with quality material • Clean regularly • Provide instructions for accurate use and care of materials

  20. Weeding Weeding-the process of removing materials from a collection(10% a year) • Age of the material • Circulation statistics • Physical condition of material • Patron and collection needs

  21. The Perfect Media Center

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