Accessing the EA – Smart Procurement

1. Accessing the EA – Smart Procurement NHS Regional Workshops

2. Accessing EA products • NHS web resource • Licensing Expertise • Volume License Keys and Media • MVLS – Microsoft licensing portal • NIMM related product licenses

3. Smart Procurement – Process Driven Licensing • SAM methodology • Planning • Training • Microsoft Select • Bytes Portal • Bytes Service Desk

4. Bytes Discovery & SAM NHS Regional Workshops

5. Key question for today…. How do you manage your IT estate? • Do you know what’s installed? • Can you quickly assess your hardware to meet specific application requirements? • Do you know if you are getting best value out of your investment in software? • Are there opportunities being missed to re-use hardware or redeploy software? • Are you properly licensed?!

6. Contents Am going to cover….. Bytes Discovery (Software) Asset Management Bytes Discovery, SAM and the NIMM Experiences to date

7. Bytes Discovery

8. Bytes DiscoveryThe Technology Discovery Agent Network Printer Laptop WWW Router Windows Server LANProbe Passively listens to IP broadcast packets Switch Desktop Bytes Discovery Servers

9. Bytes DiscoverySupporting Your Organisational Structure Individual logins

10. Bytes DiscoveryDashboard

11. Bytes DiscoveryDetailed Hardware Profile

12. Bytes DiscoveryUpgrade Costing Wizard

13. Bytes Discovery • Free service as part of the Microsoft Enterprise Agreement for all Trusts within our regions • Provides a dynamic and comprehensive hardware and software audit • Understand what software is actually being used • Management information and support tools (wizards) Hardware assets Software Installed Software utilisation Trust Network

14. (Software) Asset Management

15. Governance • Procurement Software Asset Management Understanding and measuring who has responsibility for software assets (licenses) within the trust. Ensuring policies are in place that control who and how software is purchased and used. Understanding throughout the trust of the importance of software asset control and compliance. Processes and technologies in place that control how software is purchased and/or licenses re-harvested. Electronic records kept of license entitlement producing a “Procured Software Library” Technologies that can be deployed for one-off or regular audits of what software is actually deployed and being used, creating an electronic view of licensing obligation - “Installed Software Library” Technologies and processes in place to compare entitlement (procured /owned software) against obligations (installed software). • Discovery • Compliance

16. Procurement SAM – Procurement • Software Licenses • Software Usage NIMM KPI’s Influenced • Availability of electronic records on software purchased or no longer used • Policy for software purchase exists and enforceable • Accountability for maintaining records Assess current position and make purchasing decision Deployment Process Software Library (Records)

17. Procurement SAM - Procurement • Review procurement policy • Review existence and availability of software records • Review adherence to software purchasing policy • Review accountability for software purchasing and license ownership NIMM KPI’s Influenced • Availability of electronic records on software purchased or no longer used • Policy for software purchase exists and enforceable • Accountability for maintaining records Strategy & Planning Procurement Solutions & Processes Procurement Review • Purchasing strategy development • Project initiation • Set scope, timelines, budget and resources • Indentify linkages and dependencies with other programmes e.g. Governance and culture change • Purchase process redesign and implementation • Software Library creation and implementation • Education: “Making buying decisions” • Education: Licensing Academy

18. SAM - Compliance • Entitlement: Confirm availability and legitimacy of licenses owned • Obligations: Software installed / software that attracts a license • ALP: Compliance level and delta between Entitlement and Obligations NIMM KPI’s Influenced • Availability of electronic records on software purchased or no longer used • Policy for software purchase exists and enforceable • Accountability for maintaining records • Technology in place to track software installed • Technology and processes to perform ad-hoc audit of software licensing position • Strategy to address licensing delta’s • Compliance • License management technology solutions • Software license optimisation Actual License Position Strategy & Planning Software Inventory Management

19. Bytes Discovery, SAM and The NIMM

20. Bytes & The NIMM Understand current position Plan for change Implement change Maintain performance Current NIMM Assessment Target NIMM Level Achieved NIMM Level Working with Trusts to understand where they are, where they want to be and helping them get there

21. Procurement • Governance Bytes & The NIMM NIMM – SAM Key Measures • Target: Level 4 • Electronic records for 80%+ of software purchases. • Software purchasing policy in place and enforceable • Formal IT accountability with performance review every 6 months • Discovery technology in place with more than 80% of IT estate audited • Ability to perform ad hoc audit of software licensing position • An asset management system in place. • Bytes • SAM Elements • Compliance • Discovery

22. Experiences To Date

23. Experiences To Date • A mix of technologies: Bytes Discovery, Centennial, SMS being used amongst others • To date found c. 40% of trusts do not require/want Discovery i.e. happy with current asset management data from e.g. SMS • Bytes Discovery: • 6 in London Cluster • 11 in NW & West Midlands Cluster • 8 in Southern Cluster Why not be the next Trust to deploy?!!

24. Visit Bytes’ NHS web site for more information: http://www.bytes-publicsector.co.uk/NHS/ Contact our NHS dedicated support team on: 0208 786 1570 Email our NHS team at: nhs@bytes.co.uk