Increasing Diversity Supplier Participation in the Penn Marketplace

1. Increasing Diversity Supplier Participation in the Penn Marketplace Purchasing Services October 1, 2004

2. Project Overview • Partnership with SciQuest Incorporated, Penn’s eProcurement Business Partner • Response to the widening gap between Penn’s electronic purchasing requirements and diversity supplier capabilities • Opportunity to assist West Philadelphia and diversity suppliers in the development of electronic purchasing skills and capabilities

3. Components of Diversity Supplier Manager Project • Content Enablement Services • Diverse Supplier Classifications • Diversity Supplier Forum • Diverse Supplier Promotional Tools

4. Services Provided by SciQuest… • Content Enablement Services • SciQuest will enable Supplier product and pricing data electronically (500 SKUs per Supplier for 10 Suppliers) • Supplier content provided back to Supplier for ongoing maintenance • Diversity Classifications • Updated on a Quarterly basis by Austin Tetra (13 classifications) • Reporting • Reports enhanced to provide diversity spend information • Posted monthly to the SpendDirector application • Diversity Supplier Forum • To showcase an overview of the objectives and site demo • Provide onsite support from two SciQuest employees • Provide SciQuest promotional materials and guidance for the suppliers • Periodically conduct web-based presentations for participating suppliers

5. Roles & Responsibilities

6. Promoting Diversity Suppliers • University Login Announcement • Organizational Announcement • University “Diverse Supplier” Favorites folder • Designate and Mark Diverse Suppliers with appropriate diverse classification • Integration with Supplier Promotion Module

7. Promotional Tools • University Terms and Conditions page • Customize the Terms and Conditions page like a billboard • Every Ben Buys user will see this (one time) once the Diversity Supplier offering goes live • Change the title bar and use HTML tagging to make the message stand out. • Direct users to a link from Organization Message for more information about the diversity supplier initiative.

8. Promotional Tools • Organization Message • Use the Organization Message to communicate information and details about the Diversity Supplier program • Use HTML tagging to make the message stand out • Provide a link to a website (i.e. www.purchasing.upenn.edu) or internal document that highlights Penn’s commitment to supplier diversity.

9. Promotional Tools • University Favorites • Create University Favorites folders for Diversified Suppliers • Organize folders by diversity class, supplier, or product

10. Promotional Tools • Supplier Class icons/preference • Assign search preference to preferred diverse suppliers in order to push their products higher in search results. • Up to 10 levels of preference are available. • Assign custom icons to diverse suppliers to indicate their specific diversity classification.

11. Promotional Tools • Penn Supplier Promotional Module • Encourage diverse suppliers to participate in a Diversified Supplier component on the Penn Supplier Showcase

12. For More Information…. • Contact Project Managers in Purchasing Services • For supplier participation: - Colleen Reardon - E-Mail: reardon@pobox.upenn.edu • For information on SciQuest: - Vira Homick - E-Mail: homickv@pobox.upenn.edu