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How to Submit Requests

How to Submit Requests. The school district uses School Dude programs for reporting and tracking maintenance requests and afterschool events. (click for website). For support and assistance anytime during normal hours: Call: 1 877.868.3833 Email: support@schooldude.com. Facilities

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How to Submit Requests

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  1. How to Submit Requests The school district uses School Dudeprograms for reporting and tracking maintenance requests and afterschool events. (click for website) • For support and assistance anytime during normal hours: • Call: 1 877.868.3833 • Email: support@schooldude.com

  2. Facilities Work Order Energy Management or HVAC Dept Chain of Command Energy Management System HVAC, lighting, water heaters (FSAutomation) Someone on campus The previous setup for scheduling afterschool events Afterschool Request

  3. Energy Management System HVAC, lighting, water heaters (FSAutomation) The proper setup for afterschool events using Facilities Scheduling Chain of Command Email Notification: Administrators Food Services Facilities Finance Office Approval/Activation Bookkeeper/Secretary (Schooldude.com) Recorded in Database Reports and Invoices Afterschool Request Requester (Myschoolbuilding.com) Calendar of Events

  4. How to Submit Requests • In the Internet Explorer address bar type in “myschoolbuilding.com (or click on the link above to access) Using “Myschoolbuilding.com”

  5. Enter email address and hit submit yourname@gcsd.k12.sc.us If you are asked for school number enter: 210767354

  6. Make sure the following information is correct. If you are a 1st time user then fill in the information

  7. Once logged on this screen should appear. Choose the “Schedule Request” tab.

  8. When this screen appears choose “Normal Schedule”.

  9. Begin by filling out the request form. The only mandatory information needed is indicated by the red check boxes. Type name of event Choose school Choose rooms/areas such as gym, auditorium, etc

  10. Choose date/s from calendar (use the “Check Availability” tab below to avoid double bookings) Fill out times needed. Fill “Start Time” then “End Time” and “Duration” will fill out automatically Either select organization or type if not listed A contact person is mandatory

  11. Either select organization or type if not listed A contact person and information is mandatory The proceeding information is not mandatory but is helpful for future reference. Outside agencies must provide insurance information.

  12. This section is to notify for special instructions and/or setup needed for an event. An example is if the kitchens are being used then “Food Services” needs to be notified and a brief description needs to be filled out.

  13. After mandatory information is completed a password is needed for submitting the event. The password is “schedule”. After password is entered select “save” and the request is forwarded for approval.

  14. Choose the “My Requests” tab and then choose “My Schedule Requests”. This is where you can check your requests status. There is also a calendar for viewing events and see their progress of approval.

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