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TEAM PROCESSES

TEAM PROCESSES. Meeting Organisation. 207 Brahm Street Brisbane QLD 4000 Phone: (07) 3456 9870 Facsimile: (07) 3456 3241 Email: trainingambassadors@bigpond.com Website: www.trainingambassadors.org.au. Planning ahead.

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TEAM PROCESSES

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  1. TEAM PROCESSES Meeting Organisation 207 Brahm Street Brisbane QLD 4000 Phone: (07) 3456 9870 Facsimile: (07) 3456 3241 Email:trainingambassadors@bigpond.comWebsite:www.trainingambassadors.org.au

  2. Planning ahead • Planning and organisation involves deciding who needs to attend and select suitable time and date to hold meeting. • Necessary to identify key people who are required. • Not all members may be needed to attend. • Should be notified if not needed 207 Brahm Street Brisbane QLD 4000 Phone: (07) 3456 9870 Facsimile: (07) 3456 3241 Email:trainingambassadors@bigpond.comWebsite:www.trainingambassadors.org.au

  3. Prior to meetings • Essential to complete administrative tasks. • Notify all participants of the meeting and circulate an agenda. • Book a venue that can accommodate the required number of participants. • Load any files required for remote meetings. 207 Brahm Street Brisbane QLD 4000 Phone: (07) 3456 9870 Facsimile: (07) 3456 3241 Email:trainingambassadors@bigpond.comWebsite:www.trainingambassadors.org.au

  4. Organise required equipments. • Organise water and refreshments if meeting is lengthy • Organise a translator if necessary • Organise travel and accommodation for any members travelling to the meeting from interstate. 207 Brahm Street Brisbane QLD 4000 Phone: (07) 3456 9870 Facsimile: (07) 3456 3241 Email:trainingambassadors@bigpond.comWebsite:www.trainingambassadors.org.au

  5. Meeting attendees • Ice breaker - beneficial to get everyone involved. • First meeting - members need to know each other, understand selected project. • Measures lead can adopt to assist process; • Introducing themselves, provide a brief summary of their background and the skills they bring to the team 207 Brahm Street Brisbane QLD 4000 Phone: (07) 3456 9870 Facsimile: (07) 3456 3241 Email:trainingambassadors@bigpond.comWebsite:www.trainingambassadors.org.au

  6. Outline and encourage discussion on the team charter • Collaborate with members to: • Formulate strategies, guidelines to achieve their charter • Develop action plan outlining responsibilities and timelines assigned. • Develop review process or both individual and team performance 207 Brahm Street Brisbane QLD 4000 Phone: (07) 3456 9870 Facsimile: (07) 3456 3241 Email:trainingambassadors@bigpond.comWebsite:www.trainingambassadors.org.au

  7. Leader An effective leader should: • Have all members turn off mobile phones • Ensure that the meeting runs smoothly by enforcing correct meeting procedures • Encourage discussion but remain impartial • Keep discussion focused • Ensure that no single person dominates discussions 207 Brahm Street Brisbane QLD 4000 Phone: (07) 3456 9870 Facsimile: (07) 3456 3241 Email:trainingambassadors@bigpond.comWebsite:www.trainingambassadors.org.au

  8. Adhere to times set by the agenda • Reassign any tasks not covered • Summarise tasks to be completed for the next meeting 207 Brahm Street Brisbane QLD 4000 Phone: (07) 3456 9870 Facsimile: (07) 3456 3241 Email:trainingambassadors@bigpond.comWebsite:www.trainingambassadors.org.au

  9. TEAM PROCESSES Taking Turn Styles 207 Brahm Street Brisbane QLD 4000 Phone: (07) 3456 9870 Facsimile: (07) 3456 3241 Email:trainingambassadors@bigpond.comWebsite:www.trainingambassadors.org.au

  10. Contribution • Team leaders must be conscious level of participation of all members - everyone given chance to contribute. 207 Brahm Street Brisbane QLD 4000 Phone: (07) 3456 9870 Facsimile: (07) 3456 3241 Email:trainingambassadors@bigpond.comWebsite:www.trainingambassadors.org.au

  11. Methods of taking- turns 207 Brahm Street Brisbane QLD 4000 Phone: (07) 3456 9870 Facsimile: (07) 3456 3241 Email:trainingambassadors@bigpond.comWebsite:www.trainingambassadors.org.au

  12. Haphazard Haphazard turns include: • Anyone permitted to talk at any stage - interruptions acceptable • Controlled by loudest members, quieter members unable to voice opinions. • Problem with method - opinions expressed, most vocal / not most appropriate - team not gaining benefit of all members experiences. 207 Brahm Street Brisbane QLD 4000 Phone: (07) 3456 9870 Facsimile: (07) 3456 3241 Email:trainingambassadors@bigpond.comWebsite:www.trainingambassadors.org.au

  13. Consecutive turns Consecutive turns: • Provided with opportunity to express opinion without fear of interruptions. • Gives members usually overshadowed by vocal members, chance to contribute • Method - very effective, involves full participation. 207 Brahm Street Brisbane QLD 4000 Phone: (07) 3456 9870 Facsimile: (07) 3456 3241 Email:trainingambassadors@bigpond.comWebsite:www.trainingambassadors.org.au

  14. Pausing Pausing between turns: • Based on haphazard turns • No interruptions permitted • Short pause time required, each member speaks • Provides reflection time on comments made • Gives members opportunity to present points of view confidently without fear 207 Brahm Street Brisbane QLD 4000 Phone: (07) 3456 9870 Facsimile: (07) 3456 3241 Email:trainingambassadors@bigpond.comWebsite:www.trainingambassadors.org.au

  15. Reformulating Reformulating the previous turn • Each member paraphrases previous members, before giving opinion • Method ensures members listen very carefully • Interruptions mad in line with speaker - meant 207 Brahm Street Brisbane QLD 4000 Phone: (07) 3456 9870 Facsimile: (07) 3456 3241 Email:trainingambassadors@bigpond.comWebsite:www.trainingambassadors.org.au

  16. Summarising Leader summarises discussion • Leaders stop discussion -certain times • Present interruptions of discussion so far • Method prevents discussion going off track • Very effective when an overall picture of situation is required. 207 Brahm Street Brisbane QLD 4000 Phone: (07) 3456 9870 Facsimile: (07) 3456 3241 Email:trainingambassadors@bigpond.comWebsite:www.trainingambassadors.org.au

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