Credit When It’s Due: Reverse Transfer

1. Credit When It’s Due:Reverse Transfer Presented by: Rochelle Ament, Credit When It’s Due Project Manager Laura Griffin, Credit When It’s Due Transfer Specialist

2. What is Credit When It’s Due (CWID)? • $500,000 Lumina funded grant aimed at increasing degree completion • Commonly referred to as reverse transfer • credits from university are transferred back to college

3. Data Mining • The Credit When It's Dueproject is designed to provide MnSCU colleges and universities with pre-analyzed lists of students who appear to be eligible for Associate in Arts degrees. • The candidate pool includes students who earned a minimum of 12 credits at a MnSCU college before transferring to a MnSCU university during fall 2008-2012. • Approximately 11,800 students • An additional candidate pool has been identified of students who transferred to the University of Minnesota – Twin Cities and have completed the MnTC. • Approximately 300-400 students?

4. Varying AA Degree Requirements • Residency Requirements • 20 credits OR • 12 credits plus 8 MnSCU or U of M OR other variation • MnTC residency requirement • MnTC Requirements • number of courses in goal area • sub-parts to goal areas • goal area 2 • Additional Degree Requirements • first year experience • information literacy/information technology • wellness/health/physical education

5. Audit Review Process • Side by side comparison of: • EMNTC at the university • AA audit at the college • Review for: • satisfactory academic standing • completion of: • residency requirements • MNTC • 60 college-level credits • additional degree requirements • possible substitutions/waivers • encoding inconsistencies

6. Auditing Results • Each institution receives a pre-analyzed list of students who appear to be eligible for the degree • Lists contain the following information: • Goal areas completed at college • Goal areas completed at university • Goal areas/requirements outstanding • Last term the student was enrolled • Where the student was last enrolled • Where the student has/can meet residency • Substitutions or waivers-if applicable • Concerns related to encoding inconsistencies • Recommendation for degree conferral/MnTC completion

7. Encoding Inconsistencies • Common reasons for inconsistencies: • outdated TA tables • not rejecting goal areas on equivalent courses • differences in transfer of non-MnSCU courses • not utilizing the EMNTC audit • Noted in the list of eligible students sent to college • Sent to university for review and correction when applicable

8. Recommendation for Degree Conferral • Lists of students deemed eligible will be sent to institutions to: • verify AA eligibility • consult with students concerning awarding of degree • confer degrees when applicable • Lists of students who have completed the MnTC will be sent to institutions to: • discuss student eligibility and outstanding additional degree requirements • when applicable, passed to university for AA degree conferral • certify completion of MnTC

9. Data Privacy and Security • Sensitive student information protected under Minnesota Government Data Practices Act (MGDPA) and the Family Educational Rights and Privacy Act (FERPA). • Moved electronically only through Move It Securely • Stored on secured network drive; not desktop, laptop hard drive or flash drive

10. Student Communications • Multiple forms and contacts • one campus contact • letter/email/phone call • follow up using multiple forms • deadline for students • Sample letter • Frequently Asked Questions document

11. Audit Review Timeline Group Makeup • Colleges with zero additional degree requirements • Students who attended a college/Metro; Students who attended a technical college/university • 3,520 • 2,895 • Colleges with one additional degree requirement • 8 • Group • 3 • 2 • 6 • 7 • 1 • 5 • 4 • 730 • 1,230 • 1,760 • 595 • 1,015 • TBD • March 31, 2014 • Sep. 30, 2014 • July 31, 2013 • Feb. 28, 2014 • Dec. 31, 2013 • Ongoing • May 31, 2014 Anticipated Completion Date • Sep. 16, 2013 Number of Students • Colleges with two additional degree requirements • Colleges with more than two additional AA degree requirements • Students who attended more than two MnSCU institutions • Students who transferred to a MnSCU university during Fall 2012 • Students identified by the University of Minnesota-TC as having completed the MNTC

13. AA Degree Eligible Yields… (to date) • Colleges without any additional AA degree requirements • 156 out of 730 prospects or 21% • Colleges with one additional degree requirement • 71 out of 507 prospects or 14% • Colleges with two additional degree requirements • 3 out of 27 prospects or 11% • Colleges with three or more additional degree requirements • 17 out of 406 prospects or 4%

14. Sustainable Reverse Transfer • Automated tracking and certification of MnTC completion • Recommended encoding practices: • Encoding residency requirements on the degree audit • Encoding a graduation application requirement on the degree audit

15. Sustainable Reverse Transfer • Encoding goal 2 on the EMNTC audit to display all possible courses for the area • Encoding to overfill goal areas on the EMNTC audit

16. Questions? Please contact us with additional questions, concerns and recommendations at: Rochelle Ament Laura Griffin Reverse Transfer Project Manager Reverse Transfer Specialist rochelle.ament@so.mnscu.edulaura.griffin@so.mnscu.edu Credit When It’s Due: Reverse Transfer A Minnesota State Colleges and Universities project funded by the Lumina Foundation