CRIME RECORDS SERVICE UPDATE Texas Department of Public Safety

1. CRIME RECORDS SERVICE UPDATETexas Department of Public Safety TCJIUG Corpus Christi April 2009

2. TIJIS/NIEM What is TIJIS? • The Texas Integrated Justice Information Systems (TIJIS) Steering Committee is a statewide advisory group structured to assist in the coordination of statewide IJIS programs for information sharing by establishing a Steering Committee, Users Advisory Group and Users Advisory Group Sub-committees. • www.tijis.org

3. TIJIS/NIEM What is NIEM (National Information Exchange Model)? • NIEM was launched on February 28, 2005, through a partnership agreement between the U.S. Department of Justice (DOJ) and the U.S. Department of Homeland Security (DHS) • Builds on the success of the Global Justice XML Data Model (GJXDM) to include domains other than Justice and Public Safety • Designed to develop, disseminate and support enterprise-wide information exchange standards and processes • Enable jurisdictions to share critical information • www.NIEM.gov

4. What is the Texas Path to NIEM? • A joint project between DPS, OCA, TDCJ and TIJIS to map out a strategy for reaching NIEM compliance for justice, homeland security, and other disciplines in Texas • A project to bring immediate value to Texas justice agencies via the following deliverables • Rewrote of the “TJI3” Plan to the “Texas Justice Information Exchange Strategic plan” • Gap analysis current exchanges within the Texas justice community • Developed IEPD’s and a data reference model of selected exchanges

5. Next Steps for State Agencies • First priority is for state agencies to be able to receive NIEM compliant XMLs • Texas Department of Public Safety • TX Gang and TDEX have NIEM interfaces • Electronic Rapsheet being developed is NIEM conformant • Preparing implementation for Prosecutor Action Reports and Clerk Disposition Reports in NIEM transactions • TDCJ preparing for receipt of NIEM transactions • Portal sharing between TXDPS and TDCJ? • Success is defined by adoption by state and local agencies across the country

6. TXGANG Re-Design Key Concepts: • Automated interface with local agency gang systems • Accept photos • Provide local agency gang file services • Enable easy validation of records • Access via TLETS • Project delivery date is October 2009.

7. FINGERPRINT SUBMISSIONS TO DPS

8. SECURE CCH WEBSITE • 24 hours-a-day, 7 days-a-week on-line access to CCH data to authorized users • More than 10,900 authorized agencies • More than 1,700 criminal justice agencies • https://records.txdps.state.tx.us/

9. PUBLIC ACCESS CCH WEBSITE • Allows general public access to conviction and deferred adjudication information. • Costs approximately $3.50 for a search • Does not include juveniles • Is regularly sold to private entities • https://records.txdps.state.tx.us/

10. CRIME RECORDS CJIS REPORTING WEBSITE • CJIS reporting website with information and reports for CJIS reporting agencies: https://cch.txdps.state.tx.us/cch/app • Reference Material Available: • Report of open arrests; • Report of Disposition Compliance; • List of non-disclosures • List of juvenile restricted records; • ORI lists; • Offense Code lists; • Electronic Disposition Reporting information

11. CRIME RECORDS CJIS REPORTING WEBSITE • Can submit prosecutor and court actions (ER3’s and ER4’s) on-line, which is effective for paper-based counties   • As of April, 106 counties and 1,362 users are accessing the site • To obtain password, send your name, agency name and phone number to ursula.cook@txdps.state.tx.us

12. 2009 State of Texas Conference On Criminal Justice Information System Reporting Westin Park Central Hotel, DallasJune 29 - July 1, 2009 CRS website for cjis reporting issues and Conference information: http://www.txdps.state.tx.us/cjis/ Contact DPS CJIS Field Support Unit at 512/424-2478 for any information or questions

13. SECURE SEX OFFENDER WEBSITE • Law enforcement agencies can update sex offender records on-line. • Records must already have been established by fingerprint submissions. • Works very well to help keep sex offender information up to date. • Currently 967 agency participants

14. PUBLIC SEX OFFENDER WEBSITE • All Sex Offenders as entered by DPS and local agencies • No cost searches • Is sold in bulk • Mapping is available

15. Corpus Christi Sex Offenders

16. SOR NEIGHBORHOOD NOTIFICATION • Mailing of notification to all individuals of when a sex offender moves into their neighborhood • Subdivided areas – three block radius • Non-subdivided areas – 1 mile radius • Notification in English and in Spanish • Includes a picture of the sex offender

17. SEX OFFENDER SYSTEM REDESIGN • Provide subscription service • Keep Texas offenders who go out-of-state on the Texas system, without a Texas NCIC record • Make work addresses public • Technical enhancements • Builds toward Adam Walsh compliance (no bill in current Legislative Session)

18. TCIC TRANSACTIONS

19. Fingerprint Applicant Services of Texas (FAST) • Statewide fingerprinting service for non-criminal justice purposes • DPS contracted with Integrated Biomentric Technologies, Inc. • Charge $9.95 per person • DPS receives no funds • Printed more than 682,000 Since Jan 2008 • Contact: Don Farris at Don.Farris@txdps.state.tx.us

20. Information Security Office • Responsible for Security Audits in Texas • Audit Cycle 0 completed in October 2008 – • 1,050 agencies’ mailed-in audits were reviewed, starting September 2005 • Cycle 1 starts now as on-site visits to the agencies • Of the first 23 Cycle 1 audits: • 14 Agencies (61%) were compliant • 9 Agencies (39%) were non-compliant

21. Information Security Office Most Common Reasons for Non-Compliance • No Windows/IOS/Firmware Updates • No Security Awareness Training • No Fingerprinting of Support Personnel • No Documented Media Sanitization • No Antivirus or not updated • Incorrectly Updated Network Diagram

22. Information Security Office • All cycle 1 audits are going to be on-site, at the agency. There are three parts • Policy • Technical • Device Checks/Physical Security (Hands on) • Agency will still need an updated network diagram. • The rules have not changed - the CJIS Security Policy • New agencies or major upgrades will get a "training visit" before connecting

23. Information Security Office We will look to ensure that all devices: Have had Windows updates Have and are updating A/V software Are physically secure Are segregated from other networks Use currently supported equipment and software We will look to ensure that all operators have: Finger Prints for those required Security Awareness Training Also: Security Addendums for ALL contracts Management Control Agreements for IT support/dispatch

24. The TDEx Mission • To provide an information sharing service that performs investigative query, analysis, and subscription services using local “Records Management System” and related criminal justice data. • Texas fulfills this mission through Texas Data Exchange • Contract with Appriss, Inc. to provide their “Justice Exchange” system to Texas • The program populates the TDEx database with records management and jail management system data from local Texas law enforcement agencies, DPS, DCJ, and other sources.

25. The TDEx System • TDEx is a criminal justice system available for use by criminal justice agencies for criminal justice purposes. • At its core, TDEx is repository of law enforcement incident data. The goal is to share this information in an automated fashion in the same way that detectives, analysts and investigators now share it through many hours of manual work. • There is no intelligence data in TDEx, and the requirements of the Code of Federal Regulations (28CFR Part 23) do not apply.

26. The TDEx System • TDEx is CJIS Security Policy compliant. • Agencies are able to search for persons, vehicles, locations, and specific text within narratives. • Agencies can employ link analysis of persons, vehicles, locations, phone numbers, and incidents. These links can be expanded, collapsed or hidden to provide clear graphic representations of relationships. • Agencies can map crime occurrences in certain areas

27. The TDEx System • Agencies can create a photo line-up from the mugshots available to the system. • Agencies can create “watches” on persons so that if person appears in a future incident or other record, the agency will be notified of that future information. • Agencies can also create “persons of interest” records in TDEx on specific individuals. Another agency making an inquiry with matching information will get the “person of interest” record back and will know of the first agency’s interest.

28. The Role of TDEx • TDEx is available for any valid law enforcement use. • The primary role of TDEx is to support detectives, investigators, analysts, etc. in the investigation of crime. • TDEx is available to Fusion Centers and any other criminal investigative organization. • The near real time crime reporting can provide tactical crime trend data to be used in Border Star for resource deployment, activity analysis, etc.

29. The Role of TDEx • TDEx is available for Dispatch to use as appropriate • TDEx will not be used to publish crime statistics. UCR remains the public crime statistics reporting system.

30. TDEX Contributors Red = JMS only Black = RMS only Blue = RMS + JMS

31. TDEX Activity During the previous 30 days Number of Logins 21,926 Number of Searches 77,602 Number of Report Queries 1,577 Number of Active Watches 5,042 Number of Watch Hits 948

32. Most Active Agencies

33. Funding • Since program inception, TDEX has been funded through homeland security and criminal justice grants • The pace of system deployment has been driven almost entirely by the availability of funds, which has been variable from year to year • DPS has requested TDEx funding from Legislature in 2010/2011

34. Costs To Local Agencies • The state plans to continue funding for the costs of the RMS/JMS reporting software and the enterprise license. • TDEx participation will not have a cost to the local agencies unless the local RMS vendor increases the maintenance costs.

35. Local Agency Requirements for Participation • Local Texas must sign a Memorandum of Understanding (MOU) to participate in TDEx or contribute data to TDEx. • Each agency must assign a TDEx agency administrator to coordinate all TDEx activities and issues for that agency. Responsibilities include: • The approval of persons authorized to access TDEx for that agency • Ensuring that approved users have had appropriate background checks • Ensuring that approved users are trained and understand the TDEx policies

36. Border Data • Key Goal is to provide near real time crime data along the border. • As events are entered, appropriate data can be exported to border operations managers for tactical decisions. • Ability to map crimes across regions can provide valuable feedback to border activities. • Challenges include: • Complexities of variations in existing data • Number of non-automated systems in Border Star counties • Need for a sustainable solution—for local agencies and the state.

37. FBI Law Enforcement National Data Exchange (N-DEx)

38. N-DEx Vision Statement The vision of N-DEx is to share complete, accurate, timely and useful criminal justice information across jurisdictional boundaries and to provide new investigative tools that enhance the Nation’s ability to fight crime and terrorism.

39. N-DEx has users from 39 states, the District of Columbia (DC), and five federal departments N-DEx is receiving data from 14 agencies Local, state, tribal and other federal agency data available to FBI users through N-DEx access Federal FBI ATF BOP DEA AFOSI State Delaware Oregon Nebraska Texas Current N-DEx Participants • Regional • San Diego • Los Angeles • Hampton Roads, VA • Harrison Co, WV • Tribal • Onieda • Currentdataavailable in N-DEx – 57,356,156 records

40. N-DEx anticipates the following participants by the end of Fiscal Year (FY) 2009: State New Jersey Kansas Alabama Wisconsin Illinois Ohio Tennessee New York Colorado Projected N-DEx Participants • Regional • Central California • Texas Law Enforcement Analysis Portal ( LEAP) • Local • Las Vegas Metropolitan Police Department • Federal • Department of Homeland Security (ICEPIC) • Secret Service • U.S. Capitol Police

41. Federal Agency Status • Department of Defense • MOU signed • AFOSI data received • Department of Homeland Security • MOU pending • Increment 2 pilot for the LEXS SR connection • United States Capitol Police • MOU signed • Currently mapping data to the N-DEx IEPD • Department of Justice • Data ingested from the following DOJ agencies: • BOP – ITS Log 10,437,977 • BOP – Sentry 1,432,716 • ATF - 69,678 • FBI – UNI 471,946 • FBI – ECF 175,285 • DEA - 3,093,618 • Identify personnel with roles and responsibilities for federal agency participation • NAC • Data administrator • Users • Manage access, submissions and returns • Identify and promote N-DEx Users • Establish process for user accounts • User training • N-Dex User accounts by federal agency • FBI 266 • DOJ (excluding FBI) 35 • DOL 21 • DOD 13 • DHS 14 • US Postal Inspection 1

42. N-DEx Deployment Status Deployment of Increment 1 of N-DEx 03/19/08 • Initial rollout focused on data providers and associated FBI Field Offices Increment 2 on Schedule for June/July 2009 • On track for Operational Acceptance Review 06/24/2009 Delivery of Increment 3 scheduled for 2010

43. Next Generation Identification (NGI) Major upgrade to FBI IAFIS • Increased accuracy of fingerprint search results and provides better support for processing flat and less than ten fingerprint submissions • Increased throughput of fingerprint searches • Deploys the Repository of Individuals of Special Concern (RISC) RISC fingerprint search capability integrated with the initial deployment of NGI

44. Next Generation Identification (NGI) • Rap Back – notification of criminal activity on previously enrolled individuals • Facial & SMTs – expansion of facial and SMT searches for investigative purposes. • Disposition reporting via CJIS Wide Area Network (WAN) • Unique Identity – more complete and accurate history

45. Next Generation Identification (NGI)

46. Legislative Bills of Interest • HB 314 by Raymond and HB 1260 by Hopson • Create a DPS Internet Website for DWI convictions • Passed out of Committee • HB 954 by Dutton • Allows expunction of records for most deferred adjudications • Still in Committee • HB 2213 by Farrar, et. Al. • Deferred Adjudication cannot be considered a conviction, cannot be used to deny a license or permit, and may be expunged • Still in Committee • HB 1612 by Brown; HB 1188 by Truitt; HB 1717 by Pierson; HB 2767 by Anderson; HB 3681 by Riddle; and HB 4524 by Phillips • Tighten rules regarding second hand metals sales

47. Legislative Bills of Interest • HB 2754 by Castro and HB 4108 by Martinez Fischer • Create a DPS Internet Website for Family Violence offenders • Still in Committee • HB 2932 by Vaught • Includes in CCH notation when DNA has linked a person to a previous crime indicating a “high likelihood” that the person committed the crim, but the person has not been charged. • Passed out of committee. • HB 3212 by Edwards and by HB 293 by Dutton • Create automatic expunctions for dismissals, acquittals, (and non prosecutions)

48. Legislative Bills of Interest • HB 3244 by Riddle • Allows Commissioners’ Courts in counties of 100,000 or more to designate the sheriffs office (or a police department thought inter-local agreement) as the “centralized registration authority” to handle sex offender registration duties. • Passed out of committee. • HB 3399 by Darby • Allows for the expunction of a Class A misdemeanor conviction. • Still in committee. • HB 4411 by Taylor • Creates a “Drug Dealer Registration Program” with a DPS Website. • Still in committee.

49. Legislative Bills of Interest • SB 11 by Carona • Far reaching bill regarding the investigation, prosecution and punishment of gang related activity • Passed out of committee • SB 369 by Carona • Expands information used to identify a gang member to include certain internet use. Expands period of review of records in TXGANG and local gang databases to five years. • Passed Senate sent to House. • SB 418 by Carona • Requires police departments in cities over 50,000 and sheriffs offices in counties over 100,000 to collect gang information and forward it to DPS TXGANG. • Passed out of committee.

50. Legislative Bills of Interest • SB 938 by Carona • Creates an internet website of gang members who have been convicted two or more times • Still in committee. • SB 1061 by Shapiro • Requires counties with less than 90% completeness on disposition reporting to create local Data Advisory Boards which must develop disposition reporting improvement plans. No penalties. • Passed the Senate. Sent to House. • SB 1203 by West • Tightens controls on second hand metals sales. • Passed Senate. Received in House and sent to Committee.