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AT THE HEART OF COMMUNICATION: ACROSS DISCIPLINES AND AROUND THE WORLD

AT THE HEART OF COMMUNICATION: ACROSS DISCIPLINES AND AROUND THE WORLD. Plain Language Association International Fourth Biennial Conference September 29, 2002

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AT THE HEART OF COMMUNICATION: ACROSS DISCIPLINES AND AROUND THE WORLD

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  1. AT THE HEART OF COMMUNICATION: ACROSS DISCIPLINES AND AROUND THE WORLD Plain Language Association International Fourth Biennial Conference September 29, 2002 TRIANGLE TRIAGE TECHNIQUE: POLISHING THE DOCUMENT Polisher: M. Louise Lantzy mllantzy@law.syr.edu Syracuse University College of Law

  2. The Triangle Triage:Polishing the Document

  3. TRIANGLE TRIAGE TECHNIQUE: POLISHING THE DOCUMENT Underlying Principles “There is no such thing as good writing. There is only good rewriting.” Brandeis “All written work needs improving; all writers can improve.” Anon.

  4. Polishing the Document: Three Stages

  5. Polishing the Document: Triangle Triage Editing Stage Revising Stage Proofreading Stage

  6. Polishing the Document: Triangle Triage Editing Stage Revising Stage Proofreading Stage

  7. Revising Stage ▲Triage Document Content Document Communication Content

  8. Revising Stage ▲ TriageDocument Angle • Traditional document format • Headings and subheadings • Numbering • Roadmaps • Length appropriate Draft One Draft Two Draft Three

  9. Revising Stage ▲ TriageContent Angle • Thesis clear & focused • Scope & depth appropriate • “Context before details” principle followed • Logical sequence of ideas • Manageable chunks of information • Post-writing outline satisfies Draft One Draft Two Draft Three

  10. Editing Stage ▲Triage Cohesion Coherence & Clarity Draft # 3 Concision Style

  11. Editing Stage ▲Triage: C 3 Angle • Cohesion, Coherence & Clarity • Ideas/Arguments Sequential • Ambiguity planned or unplanned? • Paragraphs • Sentences • Words • Punctuation Concision C 3 Draft 3 Style

  12. Editing Stage ▲Triage: Concision Angle • S+V pattern • Voice • Concrete subjects • Static verbs • Clause>phrase>word • Redundancy • Expletives • Throat clearing, metadiscourse, & fluff Concision C 3 Draft 3 Style

  13. Editing Stage ▲Triage: Style Angle • Internal rhythm • Emphasis • Elegance Concision C 3 Draft 3 Style

  14. Proofreading Stage ▲ Triage: Style Draft three or four or more Typography Mechanics

  15. Proofreading Stage ▲Triage: Style • Hard copy • Conforms to customary style manual • Follows personalized checklist of problems • Follows personalized proofreading plan • Document-design consistencies • Make friends with an editor Style Mechanics Final Draft ???????? Typography

  16. Proofreading Stage ▲Triage: Mechanics • Capitalization • Abbreviations • Numbers • Word divisions • Apostrophes • Quotations • End punctuation • Special conventions Mechanics Style Final Draft ???????? Typography

  17. Proofreading Stage ▲Triage: Typography • Spelling check- mechanical & human • Missing letters, words • Inverted letter order • Spacing Mechanics Style Final Draft ???????? Typography

  18. TRIANGLE TRIAGE TECHNIQUE: POLISHING THE DOCUMENT • “There is no such thing as good writing. There is only good rewriting.” • “All written work needs improvement; every writer can improve.” Final Draft

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