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International Seminar on Modernizing Official Statistics

Modernization of Statistical Business Process via a World Bank Project at General Statistics Office of Vietnam (GSO). International Seminar on Modernizing Official Statistics Meeting Productivity and New Data Challenges 24-26 October, 2013 Tianjin, China. Outline. Brief overview of GSO

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International Seminar on Modernizing Official Statistics

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  1. Modernization of Statistical Business Process via a World Bank Project at General Statistics Office of Vietnam (GSO) International Seminar on Modernizing Official Statistics Meeting Productivity and New Data Challenges 24-26 October, 2013 Tianjin, China

  2. Outline • Brief overview of GSO • Old way of statistical process implementation at GSO • Overview of WB “Modernization of GSO” Project • Benefits/deliverables from Project • Challenges/Further activities

  3. Brief overview of GSO • Statistical system in Vietnam is a combination of centralized and decentralized mode: • General Statistics Office (GSO) is vertically organized with 3 levels: central (HQ in Hanoi), provincial (63 PSOs) and district (700 DSOs) • Statistics Offices/units in line ministries • GSO’s main function and duties: • coordinator of statistical activities in the country • responsible for producing major official social-economic statistics (142 out 350 National Statistical Indicators, covering various subject matter areas) • GSO’s staff: • around 6000 persons, of which 300 working at HQ

  4. Old implementation way of statistical process at GSO • Before 2009, GSO produced statistics by the following ways: • Vehicle of data collection: • Surveys and reporting system: mainly used • Administrative data: rarely used for statistical purposes • Method of data captures : • Keyboard entries • Modes of data dissemination : • Printing papers • Website • CD/DVD

  5. Overview of WB sponsored “Modernization of GSO” Project • Since 2006, under sponsor of World Bank and the Government of Vietnam, GSO has been granted a project named “Modernization of GSO” Project. • It is one of five sub-projects under the Project “ICT Development in Vietnam” funded by World Bank with 5 Project Implementation Units: • Hanoi People’s Committee • Ho Chi Minh City People’s Committee (then moved to Ministry of Foreign Affairs) • Da Nang People’s Committee • Ministry of Information and Communications • General Statistics Office (GSO)

  6. Overview of Project (DCA – Development Credit Agreement) • DCA has come into effect since 01 June 2006. Closing date of the project: 30 June 2013, then extended to 31 December 2013 • The total fund for“ICT Development in Vietnam” is about USD 88.6 million • The budget of GSO Modernisation Project is around USD 21.7 million – ODA : USD 21.2 million – Government of Vietnam: USD 0.5 million

  7. Overview of Project (Category)

  8. Overview of Project (the role) • The Project plays an crucial role in GSO • It is one of major pillars for the organization development, for success of the Strategy for Development of Vietnam Statistics Period 2011- 2020 with a Vision up to 2030. • It offers business tools and environment for GSO to improve its products and services for public so that data is more reliable, transparent, timely, and accessible.

  9. Benefits/deliverables from Project • An Enterprise Architecture (EA) is build in 2010 • Business architecture (BA) • Information architecture (IA) • Application architecture (AA) • Technology architecture (TA) • Governance system • GSO is considered as the first government agency in Vietnam to create EA

  10. Benefits/deliverables from Project… • An ICT – Assisted business process is introduced • A seven stage – business process model (Stat requirement identification, preparation (design and build), collection, processing, analysis, dissemination, archiving) is setup • An application named SSIC (System for Statistical Information Collection) covers the first 3 stages of business process model • An application name SH (Statistical Hub) covers the 4 last stages of business process model • SSIC and SH integrated into one unified system to give highly ICT - supported vehicle for production business, at first at 2 pilot domains: ICP survey and Enterprise survey. • Data Mining and Business Intelligence Tools is provided

  11. Benefits/deliverables from Project… • An ICT network infrastructure is installed within GSO • An Wide Area Network network (VPN) for the whole system connects HQ, 3 ICTs and 63 PSOs together as one intranet system • A dissemination portal • Data collection and processing solution are supported • Scanning technique applied to reduce overall period of data processing for Censuses: • 2009 Population Census : 8 months reduced (with support from outsource) • 2011 Rural and Agriculture Census: 10 months reduced (without support from outsource) • E-form and Web-form piloted at some subject matter departments

  12. Benefits/deliverables from Project… • Equipment and software are upgraded • Acquisition of windows-based 1806 PCs, 100 notebooks and 79 printers for 3 local ITCs and 63 PSOs • Installation of up-to-date Office softwares (MS Exchange 2012,…) • GIS Application Support Mapping Administration Field Database in Vietnam is developed

  13. Challenges/further activities • Implementation and updating of GSO’s EA • New concepts and methods -> changing of perception of GSO staff • Only GSO as a governmental agency has established EA: Experiences • Human capacity building to adapt to the new system • Staff technical transfer and training in order to manage/control and run the system (ICT/Network infrastructure). • Staff training to have good knowledge and practices to follow the SSIC and SH systems, namely to work in a new environment (high ICT-supported process) • Further development for the major domains to follows soon SSIC and SH systems • The Project have pilots on 3 domains: ICP survey, Enterprise survey and Population survey • There are about 35 surveys left need to be continuously developed in 2014 – 2015 -> Require time, money and staff for doing this task

  14. Challenges/further activities… • Modernization of data collection to maximize the efficiency of the new system • The GSO Modernization Project not focus so much on modernizing data collection • ICT – Assisted methods for data collection should be applied, such as PDA, tablet for ICP, labor force surveys… and census • Making use of administrative data for statistical purpose to reduce the burden for data provider and data producer • Difficult to access administrative data sources from line-ministries • Agreement with high-level persons at line-ministries for cooperation: sharing data for both organizations

  15. Thank you very much for your attention!

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