9th October 2013

1. Computing Research Students 9th October 2013

2. Fire Safety The Cornwallis Building is large and sprawling so it is divided into “zones” for Fire Safety The fire alarm in Cornwallis is a loud bell that: • sounds continuously if fire is in your zone • sounds intermittently if fire is in an adjoining zone • is tested at 8.30 every Wednesday morning (you can’t miss them!)

3. On hearing a fire alarm Close windows Leave building by nearest exit • Close doors behind you • Do not use the lift • Do not run Assemble at point 19 in front of Rutherford College or opposite Gillingham Building Do not re-enter building until authorised to do so

4. Wheelchair users There are clearly signposted "Safe Areas" where you can stay safely if there is a fire elsewhere in the building - the nearest one is at the top of the stairs between the Course Admin Office and the Peter Brown Room. Nearby there is a Help Point (an intercom) connected directly to Campus Watch / Security so that you can tell them where you are. They will then pass this information on the fire service who will arrange for your safe evacuation. Do not try to help a wheelchair user down the stairs – you don’t have the training or the equipment.

5. If you discover a fire . . . First, set off alarm (by breaking “glass” of a call point) Then phone extn 3333 (01227 82333) to give details of location Finally, leave the building

6. Accidents & Health Contact Campus Watch / Security on 3333 (NOT 999) • They are all qualified first aiders • They will call any necessary emergency services, and direct them to the correct area Names and contact details of qualified first-aiders in the building are posted on notice boards First-aid kit is kept in the kitchen All accidents (even minor ones!) must be reported straightaway using a Green Form, available from Angie Allen / Julie Teulings / Jessie Ward in S116 or Janine in Medway Contact Julie/Jessie or Janine for advice if you have any problems. Don’t delay! No smoking is allowed anywhere within the university buildings

7. Home Office Inspection Visits The Home Office can inspect us at any time, and without notice, to ensure that we are complying with their visa regulations. We need to ensure that we have your current term-time address on SDS so please ensure that this is up to date.

8. Useful Stuff…. Funding for conferences, etc. - email cs-fundrequest@kent.ac.uk explaining what you need, why and the estimated cost.  • this email will be received by Simon Thompson (Head of Research & Enterprise) who will authorise the expenditure.  • there is a good sized budget and reasonable requests are never refused.  • the response will be copied to my finance team (Angie Allen and Julie Teulings/Jessie Ward) so they will be aware that the spending has been authorised and will make the booking Travel Booking must be done using the booking form at https://www.cs.kent.ac.uk/booktravel/trav.pl

9. More Useful Stuff…. All purchases for your work at the university must be made by the finance team as we are required to comply with financial regulations. Expense claim forms are at https://www.kent.ac.uk/finance-staff/services/expenses.html. If you incur expenses, such as subsistence costs when you at conferences, you will need to complete an expense claim and submit it, with receipts, to Angie as soon as possible after your return.  Finance will not pay claims : • that are submitted more than 3 months after the expenditure is incurred, • for kit that you buy as this should go through the normal purchasing process managed by the finance team. 

10. And finally. . . Have a great time! Be a great success! If you have any queries or concerns Contact: Angela Doe – School Admin Manager Ext: 7591 a.doe@kent.ac.uk