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LEADERSHIP RETREAT

LEADERSHIP RETREAT. September 30, 2013 Harris Ranch, South Ballroom. Welcome and Opening Remarks Frank Gornick, Chancellor. Collective Bargaining Agreement Changes Becky Cazares, Director of Human Resources Ken Stoppenbrink, Deputy Chancellor. Collective Bargaining Update.

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LEADERSHIP RETREAT

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  1. LEADERSHIP RETREAT September 30, 2013 Harris Ranch, South Ballroom

  2. Welcome and Opening Remarks Frank Gornick, Chancellor

  3. Collective Bargaining Agreement Changes Becky Cazares, Director of Human Resources Ken Stoppenbrink, Deputy Chancellor

  4. Collective Bargaining Update • The District and CSEA began negotiations in October 2012 and an agreement was reached in April 2013. • The District and CTA began negotiations in June 2012 and an agreement was reached in May 2013. • New collective bargaining agreements (CBA) cover 2013-2016.

  5. California School Employees Association (CSEA)

  6. CSEA Key Highlights • Article 1: Recognition • Agreement to allow for temporary appointment on new positions for ninety (90) days pending negotiations.

  7. CSEA Key Highlights • Article 6: Compensation & Benefits • Memorandum of Understanding • Allows for a 2% wage increase effective May 1, 2013 for the 2012-13 school year only (paid out by stipend) • Effective October 1, 2013, the maximum District contribution shall be a sum which, for calculation purposes, shall be the monthly amount necessary to pay 100% of the premium for the 80% plan offered by SISC.

  8. CSEA Key Highlights • Article 6: Compensation & Benefits (continued…) • Effective July 1, 2013, salaries shall be based on the 2013-14 salary schedule which reflects a “squaring up” of a 5% increase per step and 2.5% per range. On July 1, 2013, employees shall be placed on the step nearest, but not less than, their step on the former schedule as of June 30, 2013.

  9. CSEA Key Highlights • Article 6: Compensation & Benefits (continued…) • Classification Study • Commencing July 1, 2013, on his or her anniversary date, each unit member shall be placed on the recommended range identified in the study, and on the corresponding step that is nearest, but not less than, his or her current step. • Any disputes related to this process shall be resolved through the appeal process.

  10. CSEA Key Highlights • Article 6: Compensation & Benefits (continued…) • On their anniversary date, unit members will advance one step per year of service provided the unit member has no formal disciplinary charges pending or adversely adjudicated against him or her during the prior year. If pending charges are dismissed or withdrawn, the step increase will be reinstated retroactively.

  11. CSEA Key Highlights • Article 6: Compensation & Benefits (continued…) • Through the term of this agreement, the maximum District contribution shall be a sum necessary to pay 100% of the 80% plan.

  12. CSEA Key Highlights • Article 7: Hours & Overtime • If compensatory time off is not used within twelve (12) calendar months, the employee shall be paid for the overtime as quickly as practicable. • A check for 100% of the balance due, less statutory withholdings, shall be to the employee within five (5) business days if there is a payroll error.

  13. CSEA Key Highlights • Article 11: Classification, Reclassification and Abolition of Positions • During the recruitment process, the District may fill the vacancies for not more than ninety (90) days with a substitute.

  14. CSEA Key Highlights • Article 16: Leaves • Unit members may use up to five (5) days per fiscal year of accumulated sick leave for Personal Business. Personal business days do not carry over from year to year and must be used in the year in which they are designated.

  15. CSEA Key Highlights • Article 17: Grievance Procedure • Failure of the District to respond within the time limitation shall allow the grievant the right to appeal to the next step. Failure of the grievant to appeal within the time limits set forth shall render the grievance resolved on the basis of the district’s response.

  16. CSEA Key Highlights • Article 18: Safety and Fitness • Added language to include all other District fitness facilities.

  17. California Teachers Association (CTA)

  18. CTA Key Highlights • Article 2: Association Rights • Added language stipulating release time for each Academic Senate President, Curriculum Committee Chair, and SLO Coordinator (40% each) • All release time, stipend, or extended duties contract, with the exception of the WHCFA President, shall have a job description and expected outcomes approved by the College President and Chancellor.

  19. CTA Key Highlights • Article 4: Evaluation Procedure • Language was added in order to clarify and define the process and also what is allowed to be a part of the process. • Evaluation forms were updated. (See Handout)

  20. CTA Key Highlights • Article 5: Calendar • Effective July 1, 2013, total faculty work days were increased from 177 to 179 adding 2 additional Professional Development Days. • Language was added to reflect the purpose of the Professional Development Days and attendance at these functions. • Additional language was added regarding Flex Days. (See Handout)

  21. CTA Key Highlights • Article 6: Workload • Added language that would allow instructors teaching a portion of their load online to hold a portion of their office hours online.

  22. CTA Key Highlights • Article 7: Workload Reduction/Part-Time • Added a statement which states this Article is in compliance with Education Code sections 87483 and 22713.

  23. CTA Key Highlights • Article 8: Compensation • The salary schedule for 2013-14 was increased by 3% effective July 1, 2013. • For 2014-15 and 2015-16, each cell of the salary schedule shall be increased by the greater amount of 3% or the state funded COLA percentage effective July 1stof that year.

  24. CTA Key Highlights • Article 14: Grievance Procedure • Updated language and forms to reflect proper procedure. • Added language stipulating if the grievant does not comply with the time limits set forth in this Article, it shall be considered settled on the basis of the last decision rendered. If the District does not comply with the timelines, the grievant may advance to the next level. (See Handout)

  25. CTA Key Highlights • Article 20: Distance Learning • The class size stipend for an online or video-conference class with 51 or more has increased to $1,250. • Language has been added stating that if a class size on all sides would normally be considered full, either an instructor will be assigned to each section or the video-conference instructor shall receive load credit for all sides.

  26. CTA Key Highlights • Article 23: Student Grievance/Complaint Procedure (New) • Referencing student grievances and complaints shall be handled in accordance with applicable Board policies and procedures. (See Handout)

  27. CTA Key Highlights • Article 24: Term • The term of this agreement is July 1, 2013-June 30, 2016.

  28. Questions?

  29. Hiring Procedures Becky Cazares, Director of Human Resources Ken Stoppenbrink, Deputy Chancellor

  30. Recruitment and Selection • All vacancies are advertised via the Internet, newspaper, and other media depending on the position (e.g. email distribution, etc.) • A minimum 15-day recruitment period is established for all positions unless otherwise extended. • Applicants are required to submit an application and resume. Transcripts and other supplemental material may be requested. • Any pre-employment testing should be monitored by the Human Resources Department. • The composition of the committee is determined based on the procedure for the classification of the position being hired. • The Director of Human Resources, or designee, reviews all applications for minimum qualifications. Those meeting the requirements will be forwarded to the committee.

  31. Recruitment and Selection: Getting Started • Complete the Request for Position to be Filled (RTF) form. • This form is required for ALL positions with the exception of student workers. • If recruiting for a new position that currently does not exist, a new job description will need to be developed and approved by Chancellor’s Executive Cabinet before moving forward for Board of Trustees approval. • If recruiting for a new classified position that currently does not exist, a new job description will need to be developed and approved by CSEA before moving forward to Chancellor’s Executive Cabinet and the Board of Trustees for approval. • Once approved, Human Resources staff will post the position for the standard recruitment period.

  32. Recruitment and Selection: Responsibilities of the Committee • Create paper screening forms and interview questions. • Select a chairperson to guide committee. • The Equal Employment Opportunity (EEO) Representative distributes the appropriate policy relevant to the classification of the position to be hired, along with the appendices explaining each members’ duties and responsibilities. • Serve on assigned committee from beginning to end. • The number of applicants to be interviewed is determined by the hiring manager and interviews are conducted by the committee. • After the interview process is complete, the committee forwards their recommendations to the hiring manager for consideration. • All communication with candidates is done through the Human Resources Department.

  33. Recruitment and Selection: Salary Placement • Administrative/Management/Confidential Employees • Range is already determined by job description. Step placement is based on a variety of factors (current salary, experience, etc.). • Classified Employees • Range is already determined by job description. Step placement is based on a variety of factors (current salary, experience, etc.). • CBA requires an increase of 4.75% when a classified employee is promoted. • Certificated Employees • Column placement is based on education (units) and step placement is based on experience. • New certificated staff are placed no higher than step 10.

  34. Recruitment and Selection: Confidentiality • Interview records and committee notes are treated as confidential information by everyone involved in the hiring process which shows high regard for candidates and enhances the fairness of discussions and decisions. • Each committee member is responsible for maintaining strict confidentiality which includes, but is not limited to, the names of applicants and their qualifications; scores or ratings from paper screening; scores or ratings from interviews; any conversations held during screening committee meetings; or any other information provided throughout the selection process.

  35. Questions?

  36. Educational Services and Workforce Development Portal Site Stu Van Horn, Vice Chancellor of Educational Services and Workforce Development

  37. http://westhillscollege.com/district/educational-services-workforce/http://westhillscollege.com/district/educational-services-workforce/ https://my.whccd.edu/depts/eswd/default.aspx

  38. One Year Registration Keith Stearns, Associate Vice Chancellor of Academic and Information Services/Registrar

  39. Registration History • Past to 2010 • Priority registration for special groups only • 2010-2011 • Added early registration for unit levels • 2011-2012 • Added educational plan requirement • Added high school students with educational plan, assessment, orientation, and FAFSA • Year round schedule implemented • Students encouraged to add spring classes to “preferred list”

  40. Preferred Seats

  41. The Next Step One Year Registration • In April 2014, registration will open for all three semesters in the academic year: • 2014 Summer • 2014 Fall • 2015 Spring • Will allow students to plan/guarantee their full academic year schedule • Should increase our fall to spring retention

  42. Preliminary Project Overview • Get the word out • Incorporate in our high school outreach • Marketing to our new and continuing students • Changing messages on our registration and search sites • Minor changes to registration screens for each term and need to modify a few registration rules

  43. Preliminary Project Overview (continued…) • Adjust Registration Procedure (AP 5055) • Need to realign with new Title 5 regulations • Current unit levels (45) are designed to allow completion in one term • Want to reward students who complete 15 units in fall and are enrolled in 15 units in spring • Considering a 30 unit level of early registration • Need to run some data on where students would fall

  44. Preliminary Project Overview (continued…) • Student payment • Attempt to keep payment process close to the same • Student will pay for 2015 spring sections on November 1, 2014, not at time of registration • We will need some consulting help with the billing changes

  45. Preliminary Project Overview (continued…) • Prerequisite process needs adapting and fixing • Additional time and information to construct a firm spring schedule • Financial aid • Issues with transmitting financial aid when future fees are owed • Verify other financial aid processes not impacted

  46. Questions?

  47. Federal Loans Stu Van Horn, Vice Chancellor of Ed Services and Workforce Development Sandy McGlothlin, Vice President of Student Services, WHC Coalinga Sylvia Dorsey-Robinson, Vice President of Student Services, WHC Lemoore Deborah Soria, Director of Financial Aid, WHC Lemoore

  48. Understanding Student Loans • Federal Loans and Awards • Federal Perkins Loan • Direct Subsidized Loan • Direct Unsubsidized Loan • Direct PLUS Loan

  49. Loan Default Rates 2009 – 3 Year Cohort Default Rate

  50. Loan Default Rates 2010 – 3 Year Cohort Default Rate

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