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Community Procedures

Community Procedures. Consensus Based Governance RECOMMENDATIONS. “DRAFT” Community Governance Submit suggestions to a volunteer subgroup Subgroup to prepare written procedures Submit for approval to the whole community via e-mail by Feb 2008

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Community Procedures

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  1. Community Procedures Consensus Based Governance RECOMMENDATIONS

  2. “DRAFT” Community Governance • Submit suggestions to a volunteer subgroup • Subgroup to prepare written procedures • Submit for approval to the whole community via e-mail by Feb 2008 • Approval requires at least 2/3 of community members

  3. How do you become a Member? • Complete application • Submit to Chairs • Chairs’ approval based on: • Complete information • Relevant profession / experience • Chemical contaminants method needed • Acceptance via e-mail • Member data maintained by Chairs • Member data available to other members • Member data provided to AOAC Board of Directors annually

  4. What are the duties of a Member? • Accept voluntary consensus standards • Follow AOAC policies & standards • Actively participate • Be open, transparent and truthful • Consider all opinions • Respond to communications • Accept and complete assignments • Abide by consensus-based decisions • Stay on track and within mission • Work with AOAC-appointed method experts • Work with AOAC staff

  5. How are Stakeholder Subgroups formed? • Initially, Chairs will appoint Subgroup Chairs for known areas of interest. • Subgroups will continue based on annual approval of ½+ of Community voting members

  6. How are Stakeholder Subgroups formed? • Chairs notified of a method need (survey, AOAC…) • Method = Chemical Contaminant in Food • Multiple stakeholders have similar needs • 3+ stakeholder groups will support a method • Fiscal and/or analytical support possible • Chairs ask stakeholders to present proposal • Stakeholders introduce topic to voting members • Accepted by 1/2+ of Community voting members • Chairs notify AOAC & stakeholders via e-mail

  7. How are Stakeholder Chairs appointed? • Community Chairs appoint 1st Subgroup Chair • Must be a Community member • Must be a Subgroup stakeholder • Subgroup Chair recommends Subgroup Members • Community Chairs approve Subgroup Members • Subgroup members may recommend new Subgroup Chair by 2/3 vote • Community Chairs approve new Subgroup Chair • Chairs notify Community & AOAC of change

  8. How to be a member of a Subgroup? • Be a Community member • Be a Stakeholder in Subgroup Topic Area • Provide balance of background (international, industry, government, academia…) • Submit request to Subgroup Chair • Be recommended by Subgroup Chair • Be accepted by Community Chairs • Actively participate in the work of the Subgroup

  9. Duties & responsibilities of Subgroups? • Follow voluntary consensus standards • Establish working structure • Establish governance • Identify and work with stakeholder sponsors • Form balanced international group of industry, government, academia • Recommend two Voting Members to Community

  10. Duties & responsibilities of Subgroups? • Prioritize most needed methods • Define method performance criteria • Call for methods • Recommend method actions to Community • Recommend method “experts” to AOAC • Work with AOAC-appointed “experts” • Develop & recommend validation protocols • Member with vested interest recluse self • Accept decisions of AOAC “experts”

  11. How do Subgroups make decisions? • Participate in discussions, studies, surveys… • Share data, minutes, reports, etc with all subgroup members • Try to achieve consensus • Propose modifications, additions, compromises… • Vote in-person, e-mail, written ballot… • 100% approval preferred • 2/3 minimum to approve • Publish results

  12. Who are Voting Members? • Chairs of Community • Two members from each Subgroup (recommended by Subgroup; approved by Chairs) • 6 – 12 At-Large members of Community • recommended by Chairs • approved by 2/3 vote of Community • May not out number subgroup voting members

  13. What decisions are made by Voting Members? • Community governance procedures • Establishment of Subgroups • Approve/disapprove recommendations of the Subgroups • Approve/disapprove recommendations to AOAC

  14. How does Community make decisions? • Receives recommendations as written or verbal reports • Provides opportunity for comment from voting members • Openly shares all communications • Attempts to reach consensus • Recommendations based on at least 2/3 approval of voting members

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